IMS F003a - Employee Office Site Induction

Title Page

Fire Precautions

Actions to be taken on discovering a fire
Action to be taken on hearing the fire alarm
Knowledge of Escape Routes, Testing of Fire Alarm System (takes place on Tuesdays at 10:30am)
Evacuation Procedure, Assembly Points and Roll Call
Date of First participation in fire drill

Fire Precautions Part 2

Sound the nearest fire alarm by breaking a "break glass" call point
Tackle the fire with the nearest correct fire extinguisher if it can be done safely
Leave the building by the nearest exit. Do not stop to collect personal items
Assemble at your designated Fire Assembly Point
Your Fire Assembly Point is in the car park opposite the front of the building, by Havilands tearoom
Do no re-enter the building until instructed to do so by the Fire Marshall

Health and Safety Part 1

First Aid Facilities and Procedures
Accident and Near Miss Reporting
Manual Handling (all employees agency workers receiving this induction must receive the Manual Handling Toolbox Talk on commencement of employment).
Display Screen Equipment (all employees using DSE as part of their job are to receive a DSE assessment within months of commencing employment). Explain the requirements for users carrying out self-assessment.
Welfare Facilities
Cleaning of Desks

Health and Safety Part 2

Location of general waste bins
Non-confidential cardboard and paper in recycling bin
Smoking is permitted outside on the path and local area, there are a couple of public bins which have the facility to stub out a cigarette and throw it in the bin. There is also a wall ashtray that is located by the premises, which belongs to another property
Near Miss, Accident forms & Continual Improvement forms
Accident and Near misses Must be reported on the forms provided for Office Manager and Health & Safety advisor to investigate
Show location of washrooms
Show location of hand sanitisers and hand wash
Show location of the kitchen
Explain what to do if anything runs out in the kitchen
HSE Law poster, company policy statements and how these are important to achieve ISO standards and the company needs
What to do in Case of fire. Allow the employee to take time to read the documents.
Location of First Aid kit and First Aiders
Location of Fire Alarm call point
Location of Fire Extinguishers

Training & General Information

Desk Booking
Manual Handling online training
Never lift beyond a person's capability
Get help, use lifting equipment
What SOP(s) they need to be trained on (as applicable)
What Toolbox Talks they need to receive (as applicable). This includes Environmental Toolbox Talks
What Risk assessments they need to be familiar with (as applicable)
Who the trainers are (line manager)
Procedure for the front door. Include the code to open the door from the outside and the procedure for opening the door from the inside

Toolbox Talks

General

Health and Safety Policy Statement
Conducted tour of building
Code to the building is 1939. Code to Ground Floor is 1984. Middle floor is 1985. Code to Top Floor is 1986. (Make sure inductee writes this down at the end of the induction)
Location of Health and Safety Board
Housekeeping and Safe Access
Desk Booking System
Safe Systems of Work (SOP), Toolbox Talks and Risk Assessments for Work Activities / Equipment (if applicable)
I confirm I have received the Health, Safety and Environment Induction as described above. I fully understand its content and will fully comply and co-operate with all site rules and instructions.
Date of Signature
Signature of person carrying out the site induction