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Inspection Checklist
Richard Duran

Inspection Checklist

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Title Page

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location

  • Personnel

Safety Read Board

  • BO 5100.31B- Is there a Safety Read Board to keep employees up-to-date on changes in safety policies, procedures, and/or mishap records. Organizations/activities occupying the same facility shall have their own documentation properly posted

    • Yes
    • No

  • If yes, does the Safety Read Board have, at a minimum;

  • DD Form 2272, Department of Defense Ground Occupational Safety and Health Protection Program

  • NAVMC 11400, Occupational Safety and Health Deficiency Notice

  • NAVMC 11401, Unsafe or Unhealthful Working Conditions

  • Commandant of the Marine Corps Safety Policy Letter

  • Commanding General (CG), MCB Policy Statement on Safety

  • Unit/Organization Safety Policy Letter

  • Emergency Action Plan

Deficiency

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

  • Is there another deficiency to report?

  • Area

  • Defeciency

    • Units/Sections do not have a Safety Representative appointed. BO 5100.31B Chapter 2, Para 2004. 5. Appointing in writing an officer, staff noncommissioned officer (SNCO), or civilian equivalent who will function as the unit safety officer/representative.
    • Supervisor Safety Training not being documented or completed. BO 5100.31B SOP 1, Para 14. a. Supervisor Safety. All supervisors (active duty service members, Department of Defense civilians, and local national employees) will receive a minimum of four hours of supervisory safety training within 90 days of appointment into a supervisory billet and refresher training annually. Commanding officers and civilian equivalents will ensure supervisors receive annual refresher training.
    • Broken electrical outlets and switches.MCIPACO 11320.1 Chap.3, 24 k. Broken electrical outlets and switches must have a work order submitted to Grounds and Facilities for repairs.
    • Blocked Electrical Panels. 29 CFR 1910.303 (g)(1)(i) [A] Electrical Panels are to be unobstructed for 36" in front of and in all directions around the panel for access.
    • Permanent use of extension cords. 29 CFR 1910.305(g)(1)(iii)(A) Extension cords should not be used as a substitute for permanent wiring. If more electrical outlets are required submit a Work Request to Grounds and Facilities.
    • Electrical cords being ran through doorways. 29 CFR 1910.305(g)(1)(iv)(c) Electrical cords should not be run through doorways.
    • Electrical plugs missing ground pin. 29 CFR 1910.304(b)(2)(ii) “Receptacles and cord connectors having grounding contacts shall have those contacts effectively grounded except for receptacles mounted on portable and vehicle-mounted generators in accordance with paragraph (g)(3) of this section and replacement receptacles installed in accordance with paragraph (b)(2)(iv) of this section”
    • Damaged extensions cords in use.29 CFR 1910.334(a)(2)(ii) Extension cords/Electrical cords being used where the cord is separating from the plug. Such items should be replaced or removed from service until repaired.
    • Power strip plugged in series (Commonly known as daisy chains). 29 CFR 1910.303(b)(2) Power strips should not be plugged in series. This goes against their UL listing. MCIPACO 11320.1 Chapter 3, 24 j. Surge protectors/electrical extension cords shall not be connected together to form an electrical connection from the electrical outlet, creating a “Daisy Chain or Piggyback” connection to the outlet.
    • Electrical/Extension cords being ran under rugs & carpets. MCIPACO 11320.1 Chapter 3, 24 h. Electrical cords shall not be placed under rugs or carpet as this can cause a breakdown of the wiring in the cord.
    • Appliances being used with extension cords. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. b. Appliances shall not be used with extension cords. The appliance power cord shall connect directly into a wall receptacle.
    • Unapproved appliances being used in the facility. MCIPACO 11320.1 Chapter 3, 24 e. Cooking appliances such as electrically heated grills and toasters are not approved for use in government buildings.
    • Deep Fat Fryers being used in work spaces. MCIPACO 11320.1 Chapter 3, Sect 2, Para 24. f. Portable deep fat fryers are not approved due to the inherent dangerous nature of cooking oil.
    • Fire Extinguishers not being inspected on a monthly basis.29 CFR 1910.157(e)(2) Fire extinguishers should be inspected monthly. Document this inspection. 29 CFR 1910.157 (e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace. MCIPACO 11320.1 Ch3 Sect 1, 6.a. The fire warden or assigned occupant shall inspect all fire extinguishers within their area of responsibility on a monthly basis. Records for manual inspections shall be kept on a tag/label attached to the fire extinguisher, or in an inspection checklist maintained on file (logbook or binder), or by an electronic (computer) method.
    • Materials or equipment stacked too high in a sprinkler protected room. NFPA 13 (2012) 8.5.5.3 Obstructions That Prevent Sprinkler Discharge from Reaching the Hazard: “Continuous or non-continuous obstructions that interrupt the water discharge in a horizontal plane more than 18 in. (457 mm) below the sprinkler deflector in a manner to limit the distribution from reaching the protected hazard shall comply with 8.5.5.3”.
    • Flammable Lockers not being able to be secured. 29 CFR 1910.106(d)(3)(ii)(a) Metal cabinets constructed in the following manner shall be deemed to be in compliance. The bottom, top, door, and sides of cabinet shall be at least No. 18 gage sheet iron and double walled with 1 1/2 - inch air space. Joints shall be riveted, welded or made tight by some equally effective means. The door shall be provided with a three-point lock, and the door sill shall be raised at least 2 inches above the bottom of the cabinet. Flammable lockers must be securable.
    • Flammable materials not stored properly.MCIPACO 11320.1 Chapter 2, Para 6. b.(8) Ensure all flammable materials are stored in an approved flammable storage locker.
    • Flammable liquids being kept in un-approved containers.29 CFR 1910.106(e)(2)(iv)(b); OSHA 29 CFR 1910.106(d)(5)(iii) Flammable Liquids to be kept in approved containers or cabinets when not in use. (parts cleaning tanks or original containers – not in unlabeled plastic cups).
    • Blocked Exits. 29 CFR 1910.37(a)(3) Exit routes must be free and unobstructed
    • Egress Aisles Blocked or Impeded. NFPA 101 (2012) 7.1.10.1 “General. Means of egress shall be continuously maintained free of all obstructions or impediments to full instant use in the case of fire or other emergency”.
    • Exit/Emergency lights not operational. MCIPACO 11320.1 Chapter 2, (6) c. Ensure all exit lights and emergency lighting is operational. Any exit lights and emergency lights found in non-working order shall be reported to the appropriate authority having repair responsibilities
    • Hazard Communication. “29 CFR 1910.1200(e) Written hazard communication program. (1) Employers shall develop, implement, and maintain at each workplace, a written hazard communication program which at least describes how the criteria specified in paragraphs (f), (g), and (h) of this section for labels and other forms of warning, safety data sheets, and employee information and training will be met, and which also includes the following”: 29 CFR 1910.1200(e)(1)(i)) “A list of the hazardous chemicals known to be present using an identity that is referenced on the appropriate safety data sheet (formerly MSDS) (the list may be compiled for the workplace as a whole or for individual work areas)”
    • No Safety Data Sheets (SDS) on hand for Hazardous chemicals. 29 CFR 1910.1200 A written hazard communication program should be established. An employee should not have to ask for an SDS. They should be trained how to access them without having to go through a supervisor.
    • Unlabeled squirt bottles being stored in the facility. 29 CFR 1910.1200(f)(5) *Note* This is a very common discrepancy; Chemical labeling/handling – Unlabeled squirt bottles are often found in the janitor’s closet of most shops and facilities. In addition to the product name, a secondary label should have appropriate hazard warnings on the bottles. i.e. (DD Form 2522 Hazardous Chemical Warning Label).
    • Non-compliance Housekeeping. 29 CFR 1910.22(a) All places of employment, passageways, storerooms and service rooms shall be kept clean and orderly and in a sanitary condition. Poorly maintained janitor’s closets and storage rooms are often cited for poor housekeeping.
    • Food and drinks exposed to toxic materials.29 CFR 1910.141(g)(4) Food and drink items should not be stored in bathrooms or on the shop floor. This is a sanitary storage hazard. No food or beverages shall be stored in toilet rooms or in an area exposed to a toxic materials or chemicals.
    • Personal Protective Equipment (PPE) not being stored properly. 29 CFR 1910.132(a) Protective equipment, including personal protective equipment for head, eyes, face, and extremities, protective clothing, respiratory devices, protective shields/barriers, shall be provided, used, and maintained in a sanitary and reliable condition.
    • Machine Guarding. 29 CFR 1910.212(a)(1). One or more methods of machine guarding shall be provided to protect the operator and other employees in the machine area from hazards such as those created by point of operation, ingoing nip points, rotating parts, flying chips and sparks. Examples of guarding methods are—barrier guards, two-hand tripping devices, electronic safety devices, etc.
    • Incorrect adjustments on grinders in maintenance shops. 29 CFR 1910.215(a)(4) Work rest on bench grinders should be adjusted to 1/8" or less.
    • No Guard on Disk Sanding Machine. 29 CFR 1910.213(p)(3) “Each disk sanding machine shall have the exhaust hood, or other guard if no exhaust system is required, so arranged as to enclose the revolving disk, except for that portion of the disk above the table, if a table is used, which may be necessary for the application of the material to be finished”.
    • No Grounding on Electrical Power Tools. 29 CFR 1910.243(a)(5) Do portable electric powered tools meet the electrical grounding requirements of Subpart S of this part.
    • Missing or broken outlet covers. 29 CFR 1910.305 (b)(2) All pull boxes, junction boxes, and fittings shall have a cover installed approved for the purpose. All Light switches and electrical receptacles must have a cover/face plate.
    • Electrical Junction Boxes missing doors or covers. 29 CFR 1910.305(b)(2)(i) All pull boxes, junction boxes, and fittings shall be provided with covers identified for the purpose. If metal covers are used, they shall be grounded. In completed installations, each outlet box shall have a cover, faceplate, or fixture canopy.
    • High amp load plugged into surge protector 29 CFR 1910.303(b)(2) The use of a Power Strips and Surge Protectors for High Amp Loads such as a Microwaves or Refrigerator are not authorized. Power strips and Surge Protectors are not designed for high power loads. High amp loads can easily exceed the recommended ampere ratings on many power strips. *Note*: Power strips and Surge Protectors are designed for use with a number of low-powered loads, such as computers, peripherals, or audio/video components.
    • Blocked Emergency Eyewash Stations. ANSI/ISEA Z358.1 – 2009 5.4.2 Emergency Eyewash stations must be in an accessible locations that require no more than 10 seconds to reach. The eyewash unit shall be located on the same level as the hazard and the path of travel shall be free of obstructions that may inhibit the immediate use of the equipment. For a strong acid or strong caustic, the eyewash should be immediately adjacent to the hazard”.
    • Compressed Gas Safety Unsecured oxygen cylinders. 29 CFR 1910.104(b)(8)(vi) Compressed gas cylinders should be secured to keep them from falling.
    • Unsecured Compressed Gas Containers, Cylinders & Tanks in the facility. NFPA 55 7.1.8.4 “Compressed gas containers, cylinders and tanks in used or in storage shall be secured to prevent them from falling or being knocked over by corralling them and securing them to a cart, framework or fixed object by use of a restraint, unless otherwise permitted”.
    • Protective Valves & Caps not being used on compressed gas cylinders. NFPA 55 7.1.9.2 “Where compressed gas containers, cylinders and tanks are designed to accept valve-protective caps, the user shall keep such caps on the compressed gas containers, cylinders and tanks at all times except when empty, being processed or connected for use”. EM 385-1-1 “a. Cylinder valves shall be closed when cylinders are in storage, in transit, not in use or empty”. *Note*: If the cylinder is not in use, it should have a cap on.
    • Unauthorized equipment being stored in battery rooms/shops. MCIPACO 11320.1 Battery shops shall be adequately ventilated near the ceiling line to dispel hazardous accumulation of gases. Air inlet openings at or below the level of the batteries are essential to provide circulation of air. No other materials or equipment shall be stored in battery shops.
    • The use of Red Plastic Gas Containers. 29 CFR 1910.106(29) Safety can shall mean an approved container, of not more than 5 gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.
    • No Deficiency
    • Other

  • List Defeciency

  • RAC

    • RAC I Critical
    • RAC II Serious
    • RAC III Moderate
    • RAC IV Minor
    • RAC V Negligible
    • N/A

  • Picture of Deficiency

Administrative Facility Checklist

  • Would you like to use an Administrative Workplace Checklist?

Sign Posting/ Labeling

  • Is a written EMERGENCY / EVACUATION PLAN posted and up-to-date?

  • Are BOMB THREAT procedures posted near doors and phones?

  • Are industrial Hygiene Surveys available and up-to-date?

  • When required, are floor loading signs posted? (i.e. mezzanine areas)

Housekeeping

  • Are aisle ways and exits clear and unobstructed?

  • Are offices and storage areas clean, orderly, and free of debris and slipping/tripping hazards?

  • Are cabinet tops clean and not used as storage?

  • Are mops and brooms stored in a well-ventilated area with heads up off the floor?

  • Are janitors closets clean and not used for storage?

  • Are food appliances and eating areas kept clean?

  • Are floors adequately swept, mopped, vacuumed and free of slipping/tripping/fall hazards?

  • Are fluorescent light tubes properly disposed of?

  • Are filing cabinet drawers evenly loaded to prevent tipping over?

Electrical

  • Is the use of extension cords eliminated when possible?

  • Are only UL-approved extension cords and/or power strips used?

  • Are electric cords in good repair (not spliced or taped, ground prong intact, plug secure on cord)?

  • Are electric cords arranged so they do not present tripping or other hazard?

  • Are electric cords kept out of doorways and aisles?

  • Are breaker boxes and junction boxes securely covered?

  • Are heat-producing appliances plugged directly into hard-wired outlets, not extension cords?

  • Do portable heat-producing appliances have tip over safety feature?

  • Is emergency lighting operational?<br>

  • Do electrical panel boxes lock and close properly?<br>

Fire Protection

  • Are emergency egress lanes clear and unobstructed?<br>

  • Are personnel EXIT signs posted and clearly visible?<br>

  • Are fire exits kept free of obstructions?<br>

  • Are the directions to exits, when not immediately apparent, marked clearly with visible signs?<br>

  • Are emergency egress EXIT signs illuminated and in working order?<br>

  • Are fire suppression sprinkler heads kept clean?<br>

  • Are sprinkler heads protected by metal guards when exposed to physical damage?<br>

  • Is proper clearance maintained below sprinkler heads (18 inches)?<br>

  • Are appropriate fire extinguishers mounted, located, and identified so they are readily accessible to employees?<br>

  • Are all fire extinguishers inspected monthly and recharged regularly and noted on the inspection tag?<br>

Hazardous Material

  • If secondary containers are used, are they properly labeled?<br>

  • Are SDS logs current and readily available?<br>

Training

  • Are all personnel assigned appropriate (Core) duty/task(s)?<br>

  • Are all personnel assigned correct job specific duty/task(s) that correctly identify their training requirements?<br>

  • Are all personnel current with required training and Medical Surveillance?<br>

Miscellaneous

  • Are office furnishings and chairs in good repair?<br>

  • Do rolling chairs have 5 casters?<br>

  • Are step stools and ladders sturdy and fitted with rubber caps to control movement while in use?<br>

  • Are paper cutters equipped with safety latches, finger guards, and stored with the blade locked?<br>

  • Are fans equipped with adequate blade guards?<br>

  • Are all employees briefed on the office emergency evacuation plan and re-assembly point?<br>

  • Are ergonomic hazard mitigations being used?<br>

  • Are Area JHAs for the area up to date, and are they available for worker review?<br>

Industrial Facility Checklist

  • Would you like to use an Industrial Workplace Checklist?

Sign Posting / Labeling

  • Is a written EMERGENCY / Evacuation PLAN posted and up-to-date?

  • Are CAUTION EYE HAZARD signs posted at entrances to eye hazard areas?

  • Are CAUTION NOISE HAZARD signs posted in noise hazard areas?

  • Are CAUTION FOOT HAZARD signs posted in foot hazard areas?

  • Are BOMB THREAT procedures posted near doors and telephones?

  • Are NO SMOKING signs posted by outdoor flammable storage areas, fuel tanks, etc.?

  • Are gas and hazardous material pipe/lines labeled as to contents and appropriately color coded?

  • Are Industrial Hygiene Surveys available and up-to-date?

  • Are routine (monthly / quarterly) Supervisor Workplace Safety Inspections conducted and recorded?

  • Are Unsafe/Unhealthful report forms readily available to employees?

  • When required, are floor loading signs posted? (i.e. mezzanine areas)

  • Are aisle ways and all shop areas clean, orderly and free of debris and slipping/tripping hazards?

  • Are cabinet tops clean and not used as storage?

  • Are mops and brooms stored in a well-ventilated area with heads up off the floor?

  • Are waste cans available, covered, and emptied daily?

  • Are exits clear and unobstructed?

  • Are storage cabinets and shelving units secured to a wall, floor, or together, to prevent tipping over?

  • Are storage drawers evenly loaded to prevent tipping over?

  • Are janitors closets clean and not used for storage?

  • Are food appliances and eating areas kept clean?

  • Are floors adequately swept and free of slipping/tripping/fall hazards?

  • Are unauthorized extension cords removed from service?

  • Are heat-producing appliances plugged directly into hard-wired outlets?

  • Are electric cords in good repair (not spliced or taped, ground prong intact, plug secure on cord)?

  • Are electric cords kept out of doorways and aisles?

  • Are breaker boxes and junction boxes securely covered?

  • Are heat-producing appliances plugged directly into hard-wired outlets, not extension cords?

  • Do portable heat-producing appliances have tip over safety feature?

  • Are electrical outlets not overloaded?

  • Is emergency lighting operational?

  • Do electrical panel boxes lock and close properly?

Personal Protective Equipment

  • Is PPE adequate for work performed in the area?

  • Is PPE cleaned and inspected as needed, and in good shape?

  • Is eye, face, hand, and hearing protection used and appropriate for the process/task?

  • Is safety footwear being worn where required?

Safety Devices

  • Are eyewash/shower units clean, serviceable, clearly identified and unobstructed? Are they being inspected as required?

  • Are slings and other lifting devices inspected, marked with weight limit and within certification date?

  • Are hoist directions clearly marked? Is load capacity marked on a supporting beam? Are hoist/beam load capacities compatible?

  • Are machine guards in place and being properly used?

  • Are grinder tool rests adjusted to no more than 1/8 inch from abrasive wheel? Are tongue guards adjusted to no more than 1/4 inch from wheels?

  • Are shatter-resistant shields in place on pedestal grinders?

  • Are pedestal grinders, portable drill presses, and lathes secured to a bench or the floor?

  • Are appropriate tags and/or locking devices installed in out of service equipment?

  • Are degreasers and chemical tanks equipped covers/lids? Are lids closed when tanks are not in use?

  • Are hazardous waste drum lids on at all times?

  • Are work stands locked down and secured to prevent movement?

  • Are legs of step stools, ladders, and stands fitted with rubber end caps to prevent movement while in use?

Fire Protection

  • Are fire aisles, access to stairways, and fire equipment kept clear?

  • Are personnel EXIT signs posted and clearly visible?

  • Are fire exits kept free of obstructions?

  • Are the directions to exits, when not immediately apparent, marked clearly with visible signs?

  • Are egress EXIT signs illuminated and in working order?

  • Are fire suppression sprinkler heads kept clean?

  • Are sprinkler heads protected by metal guards when exposed to physical damage?

  • Is proper clearance maintained below sprinkler heads (18 inches)?

  • Are appropriate fire extinguishers mounted, located, and identified so they are readily accessible to employees?

  • Are all fire extinguishers inspected monthly and recharged regularly and noted on the inspection tag?

Hazardous Material

  • If secondary containers are used, are they properly labeled?

  • Are SDS logs current and readily available?

Training

  • Are all personnel assigned appropriate (Core) duty/task?

  • Are all personnel assigned correct job specific duty/task(s) that correctly identifies their training requirements?

  • Are all personnel current with required training and Medical Surveillance?

Miscellaneous

  • Are local ventilation units working properly?

  • Is furniture in good repair, including shop chairs and office furniture?

  • Do rolling chairs have 5 casters?

  • Is machinery attended while in operation?

  • Is the wearing of jewelry banned when working around rotating equipment?

  • Are compressed gas cylinders properly secured to avoid tipping over? Are caps in place?

  • Are all employees briefed on the office emergency evacuation plan and re-assembly point?

  • Are ergonomic hazard mitigations being used?

  • Are Area and Job Specific JHAs developed and up to date? Are they available for worker review?

Respiratory Protection

Personal Protection Equipment

  • Do employees wear respirators?

Selection and UseH

  • Are respirators used only by the person to whom they are issued? <br>Reference: NAVMC 5100.8, 13008.7

  • Are only NIOSH certified or NIOSH/Mine Safety and Health Administration (MSHA) certified respirators used?<br>Reference: NAVMC 5100.8, 13008.7

  • Is respiratory protection equipment approved in writing by ISO RPPM?<br>Reference: NAVMC 5100.8, 13008.5

  • Are personnel given the opportunity to select a different respirator face piece, and be retested, if their respirator is uncomfortable to the user?<br>Reference: NAVMC 5100.8, 13008.7

  • Are personnel prohibited from making modifications to their issued respirators?<br>Reference: NAVMC 5100.8, 13008.8a

  • Is it prohibited to use one manufacturer's parts on another manufacturer's respirator, including filters and cartridges?<br>Reference: NAVMC 5100.8, 13008.12.c

Medical Evaluation

  • Have all respirator users received a medical clearance prior to being fit tested?<br>Reference: NAVMC 5100.8, 13008.3.h

  • Are only trained and medically qualified personnel assigned tasks requiring the use of respirators?<br>Reference: NAVMC 5100.8, 13008.4.a

  • Are additional medical evaluations provided if an individual reports medical signs or symptoms that may affect their abilities to use a respirator?<br>Reference: NAVMC 5100.8, 13008.14

Training

  • Is appropriate worksite specific training provided to personnel prior to use?<br>Reference: NAVMC 5100.8, 13008.16.a

  • Are all respirators users and their supervisors trained annually?<br>Reference: NAVMC 5100.8, 13008.3.g

Fit Testing

  • Is fit testing performed initially, annually and when a different respirator face piece are to be worn?<br>Reference: NAVMC 5100.8, 13008.15.e

  • Is fit testing conducted with the same make, model, and size mask that the employee will be expected to use at the worksite?<br>Reference: NAVMC 5100.8, 13008.15.d

  • Are individuals with interfering facial hair not allowed to use respiratory protection?<br>Reference: NAVMC 5q00.8, 13008.15.e

  • Are these individuals removed or transferred from this position until they can comply with the standard?<br>Reference: NAVMC 5100.8, 13008.15.e

  • IsI fit testing performed semiannually for those individuals who work with or may be exposed to arsenic, acrylonitrile, lead, asbestos, or other materials specified in OSHA or Marine Corps standards, requiring semi-annual fit testing.<br>Reference: NAVMC 5100.8, 13008.15

  • Are additional fit tests conducted in the event of physical changes in the person that may affect respirator fitting properly?<br>Reference: 5100.8, 13008.15e

Evaluations

  • Is a health hazard evaluation of new or modified work operations performed to ensure the appropriate respiratory is specified by the Industrial Hygienist?<br>Reference: NAVMC 5100.8, 13008.3.e

  • Are workplace evaluations conducted as necessary to ensure that written respiratory protection program is being effectively implemented?<br>Reference: NAVMC 5100.8, 13008.4.b

  • MAre personnel instructed to leave the work area without delay whenever odor or taste from the work process is detected, difficultly in breathing is encountered or other signs of leakage are present?<br>Reference: NAVMC 5100.8, 13008.8.f

Maintenance and Care

  • Are respirators cleaned and disinfected after each use, following procedures provided by the manufacturer or RPPM?<br>Reference: NAVMC 5100.8, 13008.10

  • Are respirators cleaned and stored in sealed bags or containers, away from sunlight, heat, extreme cold, excessive moisture, or damaging chemicals?<br>Reference: NAVMC 5100.8, 1300.11.a

  • Are used cartridges stored separately from the respirator at the end of each use?<br>Reference: NAVMC 5100.13008.11.a

  • Is the mask storage areas kept clean and sanitary?<br>Reference: NAVMC 5100.8, 13008.11.a

  • Are respirators stored in a way to prevent crushing which can result in deformation of face piece?<br>Reference: NAVMC 5100.8, 13008.11.b

  • Is it prohibited to store respirators by hanging them from the head straps?<br>Reference: NAVMC 5100.8, 13008.11.c

Record Keeping

  • Is an appointment letter of the Assistant RPPM retained and a copy of the letter submitted to the RPPM?<br>Reference: NAVMC 5100.8, 13008.2

  • Are all records of respirator training and fit testing maintained?<br>Reference: NAVMC 5100.8, 13008.3.j

  • Is a written standard operating procedure (SOP) developed and posted in the general area?<br>Reference: NAVMC 5100.8, 13008.3.b

  • The unit must develop and post (in each work center) a worksite specific SOP; It must include the following (at a minimum):

  • Pertinent regulations from:

  • NAVMC 5100.8P

  • 29 CFR 1910.134

  • Manufactures Recommendations

  • Identify respirator hazards (painting, sanding, mixing, etc.)

  • Procedures for selecting the correct respirator/cartridge/filter for each work section. Example: Dry sanding: Half mask APR w/P100 Filters Paint mixing: Half-mask APR w/organic vapor cartridge NOTE: Information can be located on current IH SurveyP

  • Procedures for fit-function checks prior to each use. Example: Positive and Negative Pressure user seal checks

  • Mask inspections procedures: Daily/ each use, monthly (when not used) NOTE: See mask user's instructions

  • Cleaning Procedures: Daily Cleaning procedures (wipes) Weekly/monthly cleaning procedures by washing the respirator per the manufacturers recommendations.

  • Does each employee track respirator/ cartridge usage such as;

  • Hours worn

  • When cartridge was changed out

  • Mask Cleaned

Inspection Checklist
Richard Duran

Inspection Checklist

1234

Use this Template
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