Interim Inspection - PMO Visit

• Which Interim Inspection is this?

  Select New Take On - Pre Inspection July First Interim (before Christmas) Second Interim (February) Third Interim (April/May)

  • New Take On - Pre Inspection July
  • First Interim (before Christmas)
  • Second Interim (February)
  • Third Interim (April/May)

• Did you visit the house or did the household send information by email?

  Select I Visited the House The Household sent information by email

  • I Visited the House
  • The Household sent information by email

• Property Address

• Type of Tenancy

  Select Fully Managed Premium (Head Tenancy) Let Only (Existing Properties only)

  • Fully Managed
  • Premium (Head Tenancy)
  • Let Only (Existing Properties only)

• Inspected by:

  Select Emma Fox, Head of Operations Charlotte Prior, Senior Property Management Officer Tsitsi Nyathi, Property Management Officer Joshua Findlay, Property Management Officer Tom Prior, Property Management Assistant Lottie Sykes, Senior Property Management Officer

  • Emma Fox, Head of Operations
  • Charlotte Prior, Senior Property Management Officer
  • Tsitsi Nyathi, Property Management Officer
  • Joshua Findlay, Property Management Officer
  • Tom Prior, Property Management Assistant
  • Lottie Sykes, Senior Property Management Officer

• Conducted on

  Date

• Which Interim Inspection is this?

  Select New Take On - Pre Inspection July First Interim (before Christmas) Second Interim (February) Third Interim (April/May)

  • New Take On - Pre Inspection July
  • First Interim (before Christmas)
  • Second Interim (February)
  • Third Interim (April/May)

• Have you been asked to check anything while you are at the house?

  Yes (negative)

  No (positive)

• What have you been asked to check?

External Front

• Take a photo of the front of the house

  Media

• Is the front of the house clean and free from rubbish?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Take a picture

  Media

• Should the household be charged for this?

  Select Yes. This is a student charge No. This is the landlord's responsibility

  • Yes. This is a student charge
  • No. This is the landlord's responsibility

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the problem

  Media

• Write down what the issue is

• Is the property Let for the coming year?

  Yes

  No

• Does the front door unlock, open, close and lock easily?

  Yes

  No

• Does the front door open straight into a bedroom?

  Yes (negative)

  No (positive)

• Take pictures looking at and away from the front door

  Media

• Is the entrance hall clean and tidy?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Are there items blocking the escape route?

  Yes (negative)

  No (positive)

• Take a picture

  Media

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the Issue

  Media

• Write details of the issue

Boiler

• Enter Location of the boiler

  Kitchen

  Bathroom

  Other

• Give details of where the boiler is

• Is there a Carbon Monoxide Detector near to the boiler

  Yes

  No

• Take picture showing the location of the detector

  Media

• Is the property ALL ELECTRIC?

  Yes

  No

• Arrange to have a Carbon Monoxide Detector fitted and charge the landlord

Common Room

• Is there a Common Room or just a Kitchen?

  Common Room

  No Common Room

• Take pictures to show the room, and condition of the room.

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the Issue

  Media

• Write Details

Kitchen

• Take pictures to show the room and condition of the room

  Media

• Is the room Clean and Tidy

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Check Inside all the appliances. Are they clean?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the Issue

  Media

• Write Details

• Is there a bathroom or toilet downstairs?

  Separate Toilet only

  Bathroom

  No bathroom or toilet

• Take pictures to show the room and condition of the room

  Media

• Is the room Clean and Tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 1

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 2

• Is there a second bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 3

• Is there a third bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 4

• Is there a fourth bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 5

• Is there a fifth bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 6

• Is there a sixth bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 7

• Is there a seventh bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

Bedroom 8

• Is there an eighth bedroom?

  Yes

  No

• Take pictures to show the room and condition of the room(s)

  Media

• Is the room clean and tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

• Take pictures of the landing and stairs walls and carpets

  Media

• Is the landing and stairs clean and tidy

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Is there a bathroom upstairs?

  Separate Toilet only

  Bathroom

  No bathroom or toilet

• Take pictures to show the room and condition of the room

  Media

• Is the room Clean and Tidy?

  Select Very Clean and Tidy Fairly Clean and Tidy Tidy but needs cleaning Clean but needs tidying Needs to be tidied and cleaned Rubbish to be removed

  • Very Clean and Tidy
  • Fairly Clean and Tidy
  • Tidy but needs cleaning
  • Clean but needs tidying
  • Needs to be tidied and cleaned
  • Rubbish to be removed

• Any Extra Comments/ Work needed?

  Yes (negative)

  No (positive)

• Take a picture of the issue

  Media

• Write Details

• Is there a fire alarm panel in the property?

  Yes

  No

• Enter the date of the last Monthly Test

  Date

• Does the fire door close under its own pressure, do the door closers work and are the intumescent strips intact?

  Yes

  No

  No Fire Door

• Describe the faults here

• Take photos of the problems

  Media

• Issue works to have the faults rectified.

• Are you actually at the property?

  Yes

  No

• Carry out a test on the interlinked fire detection. Is the fire detection working?

  Select Yes the interlinked system is working Some alarms sounded but not all The system is not working

  • Yes the interlinked system is working
  • Some alarms sounded but not all
  • The system is not working

• issue works to have the faults rectified. This is a high priority repair

• Add the Video of the Smoke Alarm Test Here as a link from Google Drive if the test was sent by email.

• Does the property have Emergency Lighting?

  Yes

  No

• Take a photo of each Emergency Light

  Media

• Is the light on the Emergency Light Red?

  Yes (negative)

  No (positive)

• Issue a job to 1st Stop to attend.

• Is there any evidence of unsafe practices by tenants (candles, blocking escape routes etc)

  Yes (negative)

  No (positive)

• Detail the issues here, and email the household with a warning.

• Take photos of the issues

  Media

• Which Interim Inspection is this?

  Select New Take On - Pre Inspection July First Interim (before Christmas) Second Interim (February) Third Interim (April/May)

  • New Take On - Pre Inspection July
  • First Interim (before Christmas)
  • Second Interim (February)
  • Third Interim (April/May)

• Moving Out
  When your tenancy ends you need to move out of the residence promptly. For most people, this will be
  Monday 31 July 2023 at 10am. Your Tenancy Agreement will tell you the end date of your tenancy.
  
  If you are moving out earlier than your contract end date, please let us know that you are going and return your keys in person if possible.
  
  Returning keys:
  At the end of your contract, your keys must be returned to Sulets.
  Failure to do this will result in a lock change being carried out at the property, for which you will be charged.
  
  Even if you are returning to the same house the following year, you must still return your keys.
  
  To return your keys in person you need to:
  Bring them to our Shop in the DMU Campus Centre.
  We are open Monday to Thursday 9.00am to 5.30pm and Friday 9.00am to 5.00pm.
  
  
  To return your keys by post you need to:
  
  Put your keys in an envelope with your Full Name and Home Address written on the front. Put your envelope inside another envelope and send Recorded Delivery to:
  Sulets, Ground Floor, Campus Centre Building, Mill Lane, Leicester. LE2 7DR
  
  Keys must be received by Thursday 3 August 2023 or a charge will be incurred.
  
  Cleaning
  We will carry out a property inspection during the first two weeks of August. If any cleaning or rubbish removal is needed, this will be chargeable and this will be the responsibility of the entire household.
  
  
  Your Belongings
  Please take everything with you when you leave. All items left in a property after the contract ends will be disposed of immediately. Residents will incur charges if this happens.
  
  
  Redirect your Post
  Before you leave: Contact Royal mail (postoffice.co.uk) to redirect your post. Sulets accepts no responsibility for mislaid or lost mail and cannot re-enter the property to claim mail delivered after the contract ends.
  
  Staying Next Year?
  If your entire household has booked again in the same house for next year, you may leave your belongings in the house, but please take any valuable items home with you and remember, you still need to return your keys.
  
  If you are living in a Sulets Premium house, where cleaning is included, you will only get your last interim clean, so remember to throw away any perishable food and make sure you have put any rubbish in your bins outside. You will be charged for any rubbish that we need to clear away after you have gone.
  
  Any Questions
  Please don’t leave it too late. Call us now on 0116 467 0315 or email enquiries@sulets.com
  Thank you for choosing Sulets this year. We hope you have a great Summer.
  
  Sulets
  

• Is there any work that you recommend is carried out over the next holiday period?

  Yes (negative)

  No (positive)

• Which is the next period when the work would need to be carried out?

  Christmas

  Easter

  Summer

  Now

• Detail the works here

• Take any photos which show the issue

  Media

• Which Interim Inspection is this?

  Select New Take On - Pre Inspection July First Interim (before Christmas) Second Interim (February) Third Interim (April/May)

  • New Take On - Pre Inspection July
  • First Interim (before Christmas)
  • Second Interim (February)
  • Third Interim (April/May)

• Students are advised that:

  Select The house is being kept to a good standard. Well done Some tidying is needed Some cleaning is needed Rubbish needs to be taken outside to the bins House is very unclean. A follow up visit is needed Improvements must be seen at next visit or additional cleaning and charges may be carried out.

  • The house is being kept to a good standard. Well done
  • Some tidying is needed
  • Some cleaning is needed
  • Rubbish needs to be taken outside to the bins
  • House is very unclean. A follow up visit is needed
  • Improvements must be seen at next visit or additional cleaning and charges may be carried out.

• Is the house in good enough condition for us to take marketing photos now?

  Yes

  No

  N/A

• Signature

  Sign