Internal Audit

Site conducted

Is there a suitable and sufficient risk assessment for the car park and outside areas, has it been reviewed in line with the organisation's defined frequency

Are the bin containers fit for purpose, secure and appropriately stored away from the building?

If there is a bin compound, is it secure

Are suitable traffic calming control measures in place in the car park

Are checks and inspections conducted appropriately for the sampled areas?

Is there a designated fire assembly point that is appropriately signed?

Within the emergency action plan (EAP) is there a place of relative safety identified in the event of a full and prolonged evacuation It would be advisable to add the details of a place of relative safety to the centre's emergency action plan that could be used in the event of a prolonged evacuation.

Is there a process to identify trees in frequently visited areas which require visual inspections and where appropriate further external inspections by a competent person

If applicable is there a process to check and inspect trees following high winds

Are safety and security arrangements satisfactory, including, housekeeping, lighting and maintenance?

Is there an appropriate accident analysis system in place, such as STITCH

Where accident trends have been identified, has appropriate action has been taken

Following any major accident(s)/RIDDOR/evidential trend has there been an investigation and a review of any related risk assessments

Is there a process in place to record hazards and faults. Is the system being monitored and issues progressed

Is there a live improvement or risk reduction plan in place to record safety actions

Is there evidence of a robust proactive monitoring process in place

Have actions from previous internal and external audits been addressed and implemented

Where applicable, is there a health and safety committee, with representation at a local and senior level

Is there a staff consultation process in place

Have senior management developed and communicated any health and safety objectives and KPIs to the wider centre team

Is health and safety performance reported to and reviewed by senior managers/directors/board

Is health and safety an agenda item on appropriate staff meetings

Is there evidence of a process to communicate failure in statutory compliance to senior management

Is there a comprehensive cleaning programme which covers all of the facility and equipment

Is there a suitable and sufficient risk assessment for cleaning, that has been reviewed in line with the organisation's defined frequency

Has the sampled member of staff been inducted in job specific tasks, including cleaning substances used on site and in the health and safety arrangements, procedures and responsibilities

Are service records in place for the sampled equipment

Is personal protective equipment provided for staff, that matches the COSHH assessments

Is there suitable first aid provision, in line with the COSHH assessments

Are checks and inspections conducted appropriately for the sampled equipment

Has the sampled member of staff been inducted in the cleaning substances used on site

Is appropriate safety signage displayed

Are the storage arrangements satisfactory, including separation of acids and alkaline chemicals

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a suitable and sufficient risk assessment for the sampled area has it been reviewed in line with the organisation's defined frequency

Do emergency call alarms in accessible changing rooms and toilets, such as a cord or button, meet current regulations

Are emergency call alarms tested/inspected on at least a weekly basis

If evacuation chairs are provided, are they inspected and maintained in accordance with the manufacturer's recommendations

Are checks undertaken on the lift alarms and does the alarm operate in the event of power failure

Are all disabled seats/beds and baby changing unit inspected and have appropriate safe working loads displayed

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a suitable and sufficient risk assessment for provision of first aid, has it been reviewed in line with the organisation's defined frequency

Does the sampled member of staff hold a recognised first aid qualification

Are accidents suitably recorded

Is there a suitable and understood process for reporting under RIDDOR

Is the organisation able to demonstrate that individual records of accidents are kept for a minimum of three years after the 18th birthday of those involved

Is there a suitable provision of first aid equipment, including PPE

s there a process to dispose of sharps and clinical waste

Are checks and inspections conducted appropriately for first aid equipment, including checking expiry dates

Are records in place for the inspection of the defib (AED) and related supplies in line with manufacturers guidance

Is appropriate first aid signage displayed around the facility

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a suitable and sufficient risk assessment for the sampled area has it been reviewed in line with the organisation's defined frequency

Is there an induction process and or health commitment statement process in place for new customers that is completed correctly and signed off

Does the sampled member of staff hold a recognised qualification relevant to the activities taking place

Has the sampled member of staff been inducted in fitness suite/gym/specific tasks and the health and safety arrangements, procedures and responsibilities

Are checks and inspections conducted appropriately for stability balls

Are service records in place for the sampled equipment

Are checks and inspections conducted appropriately for the sampled equipment/areas

If there is an alarm in place, is its operation checked on at least a weekly basis and is it suitably signed as being available for public use in the event of an emergency

Is there a cleaning/sanitisation regime in place for fitness equipment

Is equipment appropriately spaced with adequate run offs and sufficient space provided in free weights area

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a suitable and sufficient risk assessment for using the sampled equipment/area has it been reviewed in line with the company's review frequency

Are checks and inspections conducted appropriately for the sampled health suite equipment

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a health and safety policy/management system and is the policy statement accessible to staff

Is there a health and safety policy statement in place, which has been signed and dated by the most senior person, in line with the organisation's review frequency

Are the responsibilities and arrangements sections of the health and safety policy relevant to the current organisational structure

Are policies and procedures being reviewed and updated on a planned basis and when changes in legislation occur or significant changes in the organisational arrangements/organisation size? Is the index and issue date up to date

Are relevant staff informed and made aware of updates in the health and safety manual/procedures

Are past copies of previous procedures and risk assessments being archived

The sampled member of staff’s knowledge was in line with sample 1 procedure/work instruction/safe system of work

The sampled member of staff’s knowledge was in line with sample 2 procedure/work instruction/safe system of work

The sampled member of staff’s knowledge was in line with sample 3 procedure/work instruction/safe system of work

The sampled member of staff’s knowledge was in line with sample 4 procedure/work instruction/safe system of work

The sampled member of staff’s knowledge was in line with sample 5 procedure/work instruction/safe system of work

Is there a signing in and out process for contractors and visitors

Is there a process to communicate safety information to contractors

Is there an approved list of contractors and process for approval with evidence that the qualifications and public liability insurance of contractors undertaking high risk work are checked prior to work commencing

Is there a permit to work system in place for contractors completing high risk work

Are suitable and sufficient risk assessments/method statements provided for high risk work and have these been reviewed by an appropriately competent person prior to work commencing

Is there a formal contract / agreement in place with contractors performing part of the service on behalf of the organisation (for instance cleaners/ facilities maintenance) with clear evidence of each party’s responsibilities

Is there evidence that management check that work is being undertaken as per the contract/agreement and in line with any relevant risk assessments, method statements

Does the emergency action plan consider the responsibilities of companies who share the premises (for instance out of hours cleaners/ facilities maintenance ) and include them within evacuation drills

Does the facility include the issue of safeguarding children and adults at risk as part of its risk assessment process

Is there an up to date and suitable children and adults at risk safeguarding policy in place that sets out staff responsibilities and internal and external contact details for referrals

Has the sampled member of staff received induction/training in safeguarding

Was the sampled member of staff aware of the name of the facility’s designated safeguarding officer/lead

Has the designated safeguarding officer/lead received any additional training and support to complete their role

Was the sampled member of staff aware of the process to refer a safeguarding concern

Have DBS disclosures or equivalent been carried out for appropriate staff/coaches/volunteers

Are terms and conditions including safeguarding requirements in place for clubs/groups hiring the facility ensuring they have a safeguarding policy

Is the facility following the organisation's policy/risk assessment to ensure club/group personnel hold appropriate qualifications

Is the facility following the organisation's policy/risk assessment to ensure club/group/coaches/volunteers hold appropriate DBS checks

Is the facility following the organisation's policy/risk assessment to ensure clubs/groups have public liability insurance

Does the organisation have a lost or missing child procedure

Is there a suitable and sufficient risk assessment for lone working, has it been reviewed in line with the organisation's defined frequency

Is there a suitable and sufficient young persons/work experience risk assessment in place for the sampled member of staff, has it been reviewed in line with the organisation's defined frequency

Is there a suitable and sufficient new and expectant mother risk assessment in place for the sampled member of staff, has it been reviewed in line with the organisation's defined frequency

Is there a suitable and sufficient risk assessment in place around the issue of stress, mental health and wellbeing, has it been reviewed in line with the organisation's defined frequency

If applicable, is there a suitable and sufficient individual user DSE risk assessment in place for the sampled member of staff, has it been reviewed in line with the organisation's defined frequency

If applicable, is there a suitable self-assessment process in place for staff working from home, (including DSE, work station, home hazards, stress and mental wellbeing) that has been reviewed in line with the organisation's defined frequency

Are sampled workstations set up correctly

Is there an appropriate place where relevant health and safety information is displayed

Was the sampled member of staff able to identify the nominated health and safety competent person

Has the competent person sampled been appropriately trained

Where applicable, are checks and inspections conducted appropriately for the reception emergency panic alarm

Are safety and security arrangements satisfactory, including fire, housekeeping (including cable management), safety signage and maintenance

Is there a suitable and sufficient risk assessment for the sampled activity, has it been reviewed in line with the organisation's defined frequency

Has a suitable and sufficient noise risk assessment been undertaken for instructors, which has been reviewed in line with the organisation's defined frequency

Does the sampled member of staff hold a recognised qualification

Has sampled member of staff been inducted in studio specific tasks and in the health and safety arrangements, procedures and responsibilities

Are service records in place for the sampled equipment

Are checks and inspections conducted appropriately for the sampled equipment

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Is there a suitable and sufficient risk assessment for the plant room, has it been reviewed in line with the organisation's defined frequency

Are checks and inspections conducted appropriately for the boiler room, plant and equipment

Has the sampled member of staff been shown how to check, inspect the boiler/plant room and to report issues appropriately

Is there a rubber mat that meets BS EN 61111:2009 available for use in the main distribution board room

Gas isolation valve/shut off appropriately identified/signed

Are safety and security arrangements satisfactory, including fire, housekeeping, safety signage and maintenance

Employers liability insurance certificate

Fixed electrical installation inspection test certificate – dry

Fire risk assessment in place and completed by a suitably competent person and high risk issues addressed

Fire alarm service records – minimum six monthly

Emergency lighting annual drain down service and inspection

Fire extinguisher service and maintenance records

Emergency Action Plan (EAP), that has been reviewed

Asbestos survey in place and completed by a suitably competent person

Asbestos management plan in place and checks/control measures being recorded

egionella risk assessment in place and completed by a suitably competent person and high risk issues addressed

Checks and control measures highlighted in the legionella risk assessment being implemented

Gas boilers and appliances service and maintenance records

Passenger lift serviced and maintained, including a thorough examination

Pressure vessels service and maintenance records, including a thorough examination

Is there a portable appliance testing regime in place, which matches the organisation's policy, with records accessible on site

Are internal fire alarm call point checks completed weekly

Final fire exit door checks take place on a daily basis

Internal fire door checks, including door closures and seals, take place monthly

Internal and external emergency lighting checks daily (visual) /monthly recorded

Fire extinguisher checks daily (visual) /minimum monthly recorded

Have the appropriate staff received the relevant training in fire procedures and evacuation

Fire evacuation minimum all staff annually

Serious incident/evacuation pack/grab bag available with appropriate contents

Ladder register, with pre-use checks and regularly recorded inspections

Are suitable and sufficient manual handling risk assessments in place for activities sampled

COSHH risk assessments are in place for the hazardous substances sampled and have been developed from the relevant safety data shee

Are suitable and sufficient safe systems (SSOW) / work instructions in place for appropriate tasks and activities sampled

Is the current HSE health and safety law poster displayed and completed

Does the manager have access to any insurance conditions and is the site compliant