INTERNAL AUDIT

Title Page

Conducted on
Auditor
Location
Factory VMM #
Claimed Material TypeC

Quality Management Systems

Does the factory have a dedicated and appropriate process flow diagram chart/factory map indicating the area, machines, critical control points and sections dedicated to claimed material? Check Point : 1- Plant Layout 2- Manufacturing Control Plan 3- Process Flow Chart
Does the factory have a documented, effective implemented document control with retention policy, including current version, record keeping/timeline and proper disposal? Check Point: 1. Record retention policy document
Does the staff in charge of critical control points within the factory understand the purpose and requirement of the processes as defined in their SOPs, guidelines and procedures? Check Point: 1. Duly Signed Training Records 2. Organization Chart and Roles & Responsibilities 3. Claim certification standard SOP
Does the factory have a documented procedure for seeking approvals from their certification bodies for logo usage? Check Point: 1- Documented procedure or equivalent 2- Logo approval records (if any)
Does the factory have a documented procedures of the factory to Identify and handle nonconforming material at incoming and outgoing stage? Check Point: 1- Formal documented procedures for treatment of nonconforming material received and dispatched

Supplier Management

Does the supplier have an authorized list of raw material suppliers having information pertaining to their name, location and the kind of material procured? Check Point: 1- Authorized supplier list including any relevant subcontractor list
Does the factory have a documented qualification criteria for adding/removing raw material suppliers from its authorized list before initiating purchases? Check Point: 1- Copy of Supplier's certificate 2- Supplier evaluation report or template
Is incoming raw material verified against all the requirements as stated in factory PO aligning the certification standard? Check Point: 1- Incoming material inspection process required and optional to upload any other evidence such as declaration from the supplier, transaction certificate, invoices, etc.

Raw Material

Does the factory have designated areas to store or stack the claimed material to avoid mixing/contamination and maintained effectively? Check Point: 1- SOP/guidelines indicating the segregation techniques such as for example, are wise, color coding, batch accounting, etc

Production

Does the factory ensure that claimed material is kept clearly identified from unclaimed/material with different claim so as to avoid any mixing or substitution? Check Point: 1- Photographs on floor instructions, SOPs and WIP storage area
Does the factory test its end to end internal traceability system at a regular frequency to ensure it works and maintains detailed documented records of such evaluations? Check Point: 1- Internal traceability audit procedures 2- Internal audit reports and supporting evidences
Does the factory have material consumption sheet to explain how much claimed material is needed for program in scope and If the material stock found sufficient according to consumption need? Check Point: 1- Consumption calculation sheet 2- Supporting documentations: raw material receipt records, inward registers, issuance slips, outward registers, suppliers' sales invoices, wastage records
Does the factory have a bill of materials (BOM) or similar documentation describing content and source of each raw material component in a product? Check Point: 1- Bill of Materials
Does the factory maintain a documented list of machines identified for the production of claimed materials? Check Point: 1- Machine List
Does the factory maintain records for scrap/waste generated, reused and sent to disposal, incineration or additional recycling? Check Point: 1- Waste Disposal Records with conversation rate
Does the factory follow a mixing plan, Mass Balance formula enabling to identify the connection to mother lots of the raw material utilized and blend ratio produced for final product? Check Point: 1- Mass Balance Sheet

Final Product Packaging and Storage

Are finished goods appropriately stored to avoid damage and deterioration? Check Point: 1- Photographs of finished material stocking area

Certification

Does the factory have a valid certification/ license and material scope (as per online database) from an authorized/ accredited certifying organization pertaining to the product claim? Check Point: 1- Valid certification/license
2 Has the factory rectified all the nonconformities and implemented effectively the corrective actions as identified during its last third party certification audit prior to Target’s Claimed Material Assessment? Check Point: 1- Latest third party certification audit report 2- Latest third part nonconformity report 3- Supportive evidence submitted by the factory