Internal ISPS Audit

• Add media

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• Audit Title

• Document No.

• Conducted on

  Date

• Vessel

• Call sign

• IMO number

• Class and number

• Flag

• Prepared by

• Location
  Address

International Ship Port Security Code (ISPS)

1. General

• Are Objectives and Policy known as required?<br>ISPS code no. A.1.2 & 1.3

  Yes

  No

  N/A

• Do Officers/ Engineers know about the Functional Requirements?<br>ISPS code no. A.1.3

  Yes

  No

  N/A

2 Definitions

• Do Officers/ Engineers have sufficient knowledge about the Terminology?<br>ISPS code no. A. 2

  Yes

  No

  N/A

3 Application

4 Responsibilities of contracting governments

• Is it known who sets the security level for the ship?<br>ISPS code no. A.4.3

  Yes

  No

  N/A

• Is Security Information being exchanged with PFSO?<br>ISPS code no. 4.2

  Yes

  No

  N/A

• Is a list of Security Contact Points available?<br>ISPS code no. A.4.2

  Yes

  No

  N/A

• Are working and resting times sufficiently taken into account in regard to Security Duties?<br>ISPS code no. 4.3

  Yes

  No

  N/A

5 Declaration of Security

• Do SSO/Deputy have sufficient knowledge about the Declaration of Security?<br>ISPS code no.A.5

  Yes

  No

  N/A

• Is there a procedure about how to handle requests for a Declaration of Security by a Port Facility?<br>ISPS code no. A.5.3

  Yes

  No

  N/A

• Is the SSO aware about the circumstances when a Declaration of Security has to be requested?<br>ISPS code no. A.5.2

  Yes

  No

  N/A

• Date and place of last Declaration of security

  Date

6 Obligations of the Company

• Is the Master's overriding Authority clearly defined?<br>ISPS code no. A.6.1

  Yes

  No

  N/A

• Does theCompany provide sufficient support to CSO/Master/SSO?<br>ISPS code no. A.6.2

  Yes

  No

  N/A

7 Ship Security

• Officers'/ Engineers' knowledge about the different Security Levels sufficient?<br>ISPS code no. A.7

  Yes

  No

  N/A

• Acknowledgement of Receipt of higher Security Level Information and confirmation of Initiation of the Implementation of respective Security Measures according SSP<br>ISPS code no. A.7.6

  Yes

  No

  N/A

• Cooperation/ Communication with PFSO<br>ISPS code no. A.7.7

  Yes

  No

  N/A

8 Ship Security Assessment

• Is the Ship Security Assessment available?<br>ISPS code no. A.8.2

  Yes

  No

  N/A

• Is the Ship Security Assessment being kept confidential?<br>ISPS code no. A.8.4.2

  Yes

  No

  N/A

9 Ship Security Plan

• Is the approved Ship Security Plan available?<br>ISPS code no. 9.1

  Yes

  No

  N/A

• Is the Ship Security Plan kept confidential?<br>ISPS code no. A.9.7

  Yes

  No

  N/A

• Are the Flag State's additional requirements on SSP fulfilled?<br>ISPS code no.9.8.1

  Yes

  No

  N/A

• Is the location of the SSAS Activation Points known to key personnel?<br>ISPS code no. A.9.4.17

  Yes

  No

  N/A

• If the SSP is available in electronic format - is it kept confidential and protected from tampering with?<br>ISPS code no. A.9.6 & 9.7

  Yes

  No

  N/A

• Is it clear to the SSO in which case PSC Officer may request to see the SSP itself (instead of only the approval letter)?<br>Does he know that the PSCO can only be shown the pat of the SSP he has clear grounds to doubt it is being fulfilled?<br>ISPS code no. A.9.8

  Yes

  No

  N/A

• Is the Effectiveness of the SSP regularly assessed? (SSP-Review available)?<br>ISPS code no. A.9.5.1

  Yes

  No

  N/A

• Is it clear how ammendments to the SSP are to be prepared?<br>ISPS code no. 9.5.1

  Yes

  No

  N/A

• Are duties and responsibilities of shipboard personnel with a security role clearly defined?<br>ISPS code no. A.9.5.1

  Yes

  No

  N/A

• Is there a procedure for the maintenance of continuous communication in place?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place to control the access to the ship?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place to control the access to restricted areas?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place to control the handling of cargo?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place to control the delivery of ship's stores?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place regarding the handling of unaccompanied baggage?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place ensuring the monitoring of the security of the ship?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

• Are procedures in place regarding the handling of differing Security Levels?<br>ISPS code no. A.9.4

  Yes

  No

  N/A

10 Records

• Is the confidentiality of records ensured?<br>ISPS code no. A.9.7

  Yes

  No

  N/A

• If records are kept in electronic format - are confidentiality and retention of records ensured?<br>ISPS code no. A.10.3

  Yes

  No

  N/A

• Date and place of last internal audit conducted by the company

  Date

• Results of the last internal audit conducted by Feederlines

• Last security review of the SSP done by SSO found on board

  Date

11 Company Security Officer

• Is a Company Security Officer for this ship appointed/ declared?<br>ISPS code no. A.11.1

  Yes

  No

  N/A

• Are the tasks of the company security officer defined?<br>ISPS code no. A.11.2

  Yes

  No

  N/A

12 Ship Security Officer

• Is a Ship Security Officer appointed?<br>ISPS code no. A.12.1

  Yes

  No

  N/A

• Are the tasks of the Ship Security Officer defined?<br>ISPS code no. A.12.2

  Yes

  No

  N/A

• Is the Ship Security Officer fully conversant with the Ship Security Plan?<br>ISPS code no. A.12.2

  Yes

  No

  N/A

13 Trainings Drills and Exercises on Ship Security

• Is the SHip Security Officer trained (if required Flag STate Approved Training course)?<br>ISPS code no. A.13.1

  Yes

  No

  N/A

• Is personnel with specific security duties adequately trained?<br>ISPScode no. A.13.3

  Yes

  No

  N/A

• Has personnel participated in Security Awareness Trainings?<br>ISPS code no. A.13.4

  Yes

  No

  N/A

• Are Security Drills carried out regularly?<br>ISPS code no. A.13.4

  Yes

  No

  N/A

• Date of last drill carried out on board the vessel

  Date

• Topic of the last security drill?

• Are security exercises (with the company) carried out regularly?<br>ISPS code no. A.13.5

  Yes

  No

  N/A

• Date of the last company security drill

  Date

14 Port facility security

15 Port facility security assessment

16 Port facility security plan

17 Port facility security officer

18 Training drills and exercises on port facility security

19 Verification and Certification for Ships

• Valid International Ship Security Certificate available?<br>ISPS code no. A.19.1.1

  Yes

  No

  N/A

• Are the results of external Audits satisfactory?<br>ISPS code no. A.19.1.3

  Yes

  No

  N/A

• Date of external audit ISPS code no. A.19.1.3

  Date
• Place and result of last external audit
  Address

• Have changes been taking place in the approved security system?<br>ISPS code no. A.19.1.4

  Yes

  No

  N/A

SOLAS Requirements

• Is the Automatic Identification System (AIS) working (SOLAS V Reg.19)?

  Yes

  No

  N/A

• Is the ship identification number installed as per rules (SOLAS XI-1 Reg.3)?

  Yes

  No

  N/A

• Is the Continuous Synopsis Record complete (SOLAS XI-2 Reg.4)?

  Yes

  No

  N/A

• Is the ship security alert system tested according to the rules (SOLAS XI-2 Reg.6)?

  Yes

  No

  N/A

Assessment Review

• Has a Ship Security Assessment been carried out since last Audit?<br>ISPS code no. A.8.3

  Yes

  No

  N/A

• Are records of the last SSA available?<br>ISPS code no. A.10.1.7

  Yes

  No

  N/A

• Are comments/ action on the last SSA-review from CSO available?<br>ISPS code no. A.10.1.9

  Yes

  No

  N/A

Opening and closing meeting

• The opening and closing meeting conducted in the attendance of Captain, C/O (SSO) and senior officers.
  
  The internal audit followed a sampling process and it is possible that non-Conformities may excise even in areas that have been covered by the audit.

• Amount of NCN's and OBS issued

• All items found were discussed and accepted in order to improve the general performance of the vessel.

Completion of Audit

• Next internal ISPS audit/inspection has to be carried out within one year of the issuing date of this report.
  
  All Non Conformities and Observations have to be reported in thenSafety Management Reporting Module (SMR) of GLSM by the Captain within 24 hours after the audit has been completed.
  
  In addition to the above-mentioned. The Captain in cooperation with the responsible officer of the department, has to take timely corrective action on all NCN's and OBS and add this in the SMR as required by the ISPS Code.

• The audit has been completed. Attached to the report the crew list of participants which are audited

• Location of Internal Audit
  Address

• Date of Completion

  Date

• Auditor's Signature

  Sign

• Captain signature

  Sign

• Items marked in RED (No) are to be checked and rectified.
  
  Note: items marked with N/A are not checked on board during the audit.