Audit

Vroon Offshore Services Self Verification / Internal ISM - ISPS - MLC Audit
Part 1 Maritime Labour Convention 2006

MLC 2006 001 Does the Vessel Carry a Valid Maritime Labour Convention 2006 Certificate?

MLC 2006 002 Does the vessel hold a copy of a valid company DoC?

MLC 2006 003 Do all crew have with them a copy of their Seafarers Employment Agreement and has it been signed by them?

MLC 2006 004 Does the vessel comply with the Work and Rest Hours as required by the MLC Convention?

MLC 2006 006 Does the vessel carry a copy of the MLC Convention 2006 Book?

MLC 2006 007 Do all Officers hold the correct certification for the Flag State of the Vessel (CEC / COC / CRA/)?

MLC 2006 008 Do all crew hold a valid ENG 1 Certificate?

MLC 2006 009 Have all crew signed their copies of their Work and Rest Hours?

MLC 2006 010 Has the vessel raised any Non Conformances against the Work and Rest Hours?

MLC 2006 011 Has the Watch and Station Bill been posted? and is it in accordance the IMO Requirements?

MLC 2006 012 Does the vessel comply with the Minimum Safe Manning Certificate?

MLC 2006 013 Does the vessel hold a valid copy of the Deeside Crewing Manning Agency / Deeside Guernsey Crewing Agency Certification?

MLC 2006 014 Is there evidence of all crew completing a Company / Vessel Induction and full Bridge and Engine-Room Familiarisation?

MLC 2006 015 Do all crew-members hold the relevant STCW & OPITO Certification as per requirements?

MLC 2006 016 Is there evidence of the vessel Master checking the crew certification against the published crew list?

MLC 2006 017 Do all crew-members hold a copy of the Complaints Complaints Procedure, and the contact addresses for their domicile?

MLC 2006 018 Does the vessel hold a Young Persons Risk Assessment (For persons under the age of 18)?

MLC 2006 019 Are all crew-members carrying with them proof of payment?

MLC 2006 020 Is the Company Policy Poster, signed by the current MD and posted in a prominent Position and has the whistle blower policy been posted?

MLC 2006 021 Has the vessel Cook completed a Food Hazard Analysis for the previous Voyage?

MLC 2006 022 Has the vessel Cook completed the galley cleaning schedule, and does the galley appear to be clean and tidy?

MLC 2006 023 Has the vessel cook completed the product temperature monitoring form for previous voyage?

MLC 2006 024 Does the vessel hold a copy of the Company Induction DVD?

MLC 2006 025 Are all crew appraisals taking place in accordance with company instructions SBM M22-FLT-CRW-G-301?

MLC 2006 026 Are all crew training record books being kept up to date, and are they being reviewed on a six monthly basis by the Master in accordance with SBM -FLT-CRW-P-301 Ch 8?

MLC 2006 027 Have all crew signed the controlled copy of the companies Safety Management System as having read and understood?

MLC 2006 028 Is the vessel receiving regular management visits? When was the last such visit?

Part 2. International Safety Management (ISM) Company Safety Management System.

ISM / SBM 001 Is the vessel in full compliance with Statutory Drills and Exercises SBM-FLT-ERT-L-101?

ISM / SBM 002 Are all Statutory Drills being recorded in the vessel Official Log Book?

ISM / SBM, OO3 Is the vessel in full compliance with the companies Safety Training Matrix / Annual Emergency Drill Schedule (SBM-FLT-L-102)?

ISM / SBM 004 is there a Copy of the last External and Internal Audit being maintained onboard?

ISM / SBM 005 Are there any outstanding Non Conformances against any of the previous audits?

ISM / SBM 006 Are all Senior Officers / Crew familiar with their Job descriptions and where to find them (SBM Contracts and Employment section)?

ISM / SBM 007 Is the Master fully baware of his overriding authority and where to find it (M22-FLT-CRW-J-001)?

ISM / SBM 008 Has a Random Drug Test been conducted onboard the vessel in the last 12 months (SBM Drug and Alcohol Policy)?

ISM / SBM 009 Is alcohol testing being conducted in accordance with the companies Drug and Alcohol Policy, is it being reported to the company?

ISM / SBM 010 Are all Senior Officers providing full and complete handovers to their oncoming relief SBM-FLT-CRW-G-501?

Sub Section a. Adverse Weather

ISM / SBM 011 Does the vessel hold a copy of the latest 2015 / 2016 Adverse Weather Campaign?

ISM / SBM 012 Does the vessel receive weather updates from Stormgeo Forecasting?

ISM / SBM 013 Does the vessel hold a copy of the clients Adverse Weather Instructions, BP weather working policy (MAL 001)?

ISM / SBM 014 is the vessel Master aware of where to find the Adverse weather Flow Chart (M22-FLT-OPS-F-504)?

ISM / SBM 015 Is the vessel Master aware of the Adverse Weather Checklist (M22-FLT-OPS-F-503)? Is this being recorded in the DLB when complete?

ISM / SBM 016 Is the vessel Master able to demonstrate the how to conduct a Dynamic Risk Assessment in accordance with the company's Adverse Weather Policy / Adverse Weather Flow Chart?

ISM / SBM 017 Is the vessel Master Familiar with the Adverse Weather Off Station Report Form (SBM- FLT-OPS-F-505)? When complete is this entered in the DLB?

Part 2. International Safety Management (ISM) Company Safety Management System.

ISM / SBM 018 Are all vessel Risk Assessments of a suitable and sufficient standard? Does the vessel have a Risk Assessment for Close standby / cargo operations?

ISM / SBM 019 Does the vessel have a Critical Equipment Failure Risk Assessment?

ISM / SBM 020 Does the vessel complete the Company Close Standby checklist, and is it entered in the DLB when complete date / time?

ISM /SBM 021 Does the vessel hold a copy of the ERRV Management and Survey Guidelines?

Sub Section b. Questions from OVID

ISM / ISPS 022 Have all deck officers attended bridge resource management courses?

ISM / SBM 023 is there an approved stability book onboard and is the vessel calculating the vessels stability prior to departure, during the voyage and prior to any port entry?

ISM / SBM 024 Is the echo sounder recorder marked with reference date and time on each occasion it is switched on?

ISM / SBM 025 what was the date of the last lifting equipment survey and is all lifting equipment colour coded?

ISM / /SBM 026 Is there evidence of contractors being familiarised with vessels emergency procedures and requirements of the Code of Safe Working Practices?

ISM / SBM 027 Are Certificates available for all mooring ropes, wires, chains and shackles?

ISM / SBM 028 is there a procedure and do the crew know how to deactivate the personnel locator?

ISM / SBM 029 Is there an effective inspection and testing programme in place to ensure that all portable electrical equipment used onboard is maintained to a satisfactory condition?

ISM / SBM 030 Are personnel onboard trained and competent in the use of the portable gas analysers?

Part 2 (cont) International Safety Management System (ISM) Company Safety Management System)

ISM / SBM 031 Is the Chief Officer aware of his responsibilities as the vessel Safety Officer?

ISM / SBM 032 Is the Safety Officers Inspection Reports available from previous voyages?

ISM / SBM 033 Is all potable water chlorine levels being tested on a weekly basis and are records being maintained?

ISM / SBM 034 Are their Lab analysis reports available for the testing of potable water tanks in accordance with the organisations Safety Management System.

Safe System of Work, Permit to Work Procedure

ISM / SBM 035 Conducting a Sample of all issued PTW Open / Closed have they been completed and signed off correctly?

ISM /SBM 036 Do all issued PTW have a valid Risk Assessment and Tool Box Card?

ISM / SBM 037 Is there evidence of the Lock and Tag out System being used?

ISM SBM 038 Are all relevant Isolations (Electrical / Mechanical) being entered on the PTW?

ISM / SBM 039 Are the PTW planning and Control of Work Board being utilised by the vessel?

ISM / SBM 040 is the PTW Register being completed and updated for each issued permit in accordance with the company's Safety Management System?

ISM SBM 041 Is there Evidence that all contractors are familiar with and that they are being made aware of the company's Code of Safe Working practices?

Enclosed Space

ISM /SBM 042 Is the Master and vessel Safety Officer fully aware of the company's Enclosed Space Procedure?

ISM / SBM 043 Is the vessel conducting Enclosed Space Entry Rescue Drills in accordance with the organisations Drill and Exercise Training Matrix?

ISM / SBM 044 Does the vessel hold 2 x Personal 02 Oxygen Gas Detectors and are they calibrated and in date?

ISM SBM 045 Is the Vessel enclosed Space Register up to date in accordance with the organisations Safety Management System?

Engine Room / Chief Engineer

ISM / SBM 046 Is the Oil Record Book being maintained correctly in accordance with the IMO requirements?

ISM / SBM 047 Are all Engine Room Risk Assessment of a suitable and sufficient nature and have they been reviewed during the past 12 months?

ISM / SBM 048 Is there a completed Engine room pre-arrival checklist, and has it been entered in the Engine Room log Book?

ISM / SBM 048 If bunkering is taking place, are procedures being followed in accordance with the safety Management System?

ISM SBM 049 Has the Engine Room bunkering checklist been completed correctly, and has it been entered in to the Engine Room Log Book?

ISM SBM 050 Is there a list showing the Critical Equipment / Ships Specific and is this highlighted in the vessel planned maintenance system?

ISM / SBM 051 Is the planned maintenance system being fully utilised and completed correctly

ISM / SBM 052 Does the Engine Room Log Book, Oil Record Book & Bunker Receipts tally?

ISM / SBM 053 has a full and complete handover been completed by the off-signing Chief Engineer?

ISM / SBM 054 Are all defects being reported to the company as per the requirements of the Safety Management System?

ISM / SBM 055 Does the company respond within an acceptable time frame as per the Safety Management System with regards to reported defects?

Engine Room Walkround

ISM / SBM 056Is the Engine Room being kept in a clean and tidy state?

ISM / SBM 057Are all engine room deck plates free of oils and re they secured correctly

ISM / SBM 058 Is the Oily Separator serviceable and being tested in accordance with the planned maintenance system?

ISM SBM 059 Is the overboard discharge valve being secured in accordance with Flag and company instructions?

ISM / SBM 060 Are all waste bins made of non combustible materials? (All bins are to be metal).

Safety Management System / International Safety Management (ISM General) Crew.

ISM / SBM 061 Have all off signing boat Coxn's completed a full set of handover notes, Is a

ISM / SBM 062 Has the off signing AMA completed a full handover report?

ISM / SBM 063 Is the treatment room being kept in a clean and hygienic condition?

ISM SBM 064 Are all Senior Officers fully aware of their responsibilities during a vessel Emergency?

ISM / SBM 065 Are the crew aware of the company policies and. Do they abide by them?

ISM / SBM 066 Are all crew members able to locate their Job Descriptions, and state their responsibilities during a shipboard emergency?

ISM / SBM 067 Are the crew able to Identify the Vessel DPA and his deputies?

ISM / SBM 068 Have all crew members read and signed as understood the bridge copy of the Company's Safety Management System?

General Vessel Walk Around

ISM / SBM 069 Is the vessel displaying compliance with MARPOL Annex V, Are re-cycling points available throughout the vessel and are these being utilised by the crew?

ISM / SBM 070 is there a designated holding area for special waste on the upper deck?

ISM / SBM 071 Are all potable water points painted blue and labelled as required?

ISM / SBM 072 Have both anchors been cleared away, and have they been made ready for letting go?

ISM / SBM 073 Is the gangway safe and accessible for access and egress?

ISM / SBM 074 Are the chemical and paint lockers being maintained to a good standard of cleanliness and are MSDS Available?

ISM / SBM 075 Are the quick release smoke float lifebuoys of the corrected weight (Minimum 4kg) and all lines clear and ready for immediate deployment?

ISM / SBM 076 Are all life rafts in good order, hydrostatic release in date and painter line secured correctly?

International Ships & Port Facility Security Code (ISPS)

ISPS 001 Does the vessel have a valid International Ships Security Certificate (ISSC).

ISPS 002 Is the Company Name and Address in the Ships Security Plan the same as in the Safety Management Certificate and the Document of Compliance?

ISPS 003 A9.7 Is the ships Security plan kept in a secure location?

ISPS 004 Are the Company contact details correct in the Ships Security Plan?

ISPS 005 A8.1 Has the Ships Security plan based on the Ships Security Assessment?

ISPS 006 is the Company Security Officer clearly and correctly identified in the Ships Security Plan?

ISPS 007 A13.2 Does the Ships Security Officer have knowledge, and has he received training in accordance with part A of the ISPS Code

Part B.9 Access Control

ISPS 009 B9.11 Are all visitors to the vessel being screened and asked for proof of identity?

1SPS 010 Are all visitors to the vessel being given a full Safety and Security brief in accordance with the company's policy?

ISPS 011 B9.11 Is the vessel maintaining a T Card system?

ISPS 012 B9.11 Is the vessel maintaining a Visitors Log?

ISPS 013 Is the vessel reception area clearly marked and are their signs posted?

ISPS 014 B10 / 9.18 Are all restricted areas on the vessel identified and marked in accordance with the Ships Security Plan

Part B.9 Security Levels

ISPS 015 Is the current Security Level being displayed?

ISPS 016 Is the vessel able to raise a Document of Security (DoS)?

ISPS 017 Can the Ships Security Officer state the implemented changes that would be required should the vessel be advised to raise the Security Level?

ISPS 018 Are the crew aware of the current Security level and what it means?

Security Patrols and Drills

ISPS 019 Are all Security Patrols being recorded in the Daily Log book?

ISPS 020 Is the vessel conducting stowaway searches in accordance with the companies instructions?

ISPS 021Are Security Drills being conducted in accordance with the vessel Security Training Matrix?

ISPS 022 Is there a record of the last Ship to Shore exercise using outside agencies?

ISPS 023 Is the Ships Security Alert System being tested at 6 monthly intervals? Is the vessel maintaining records?

ISPS 024 Has the Ships Security Plan been reviewed in the last 12 months?

ISM 025 Does the vessel know how to contact the company security officer?

Company Safety Officers Signature.
Masters Signature