Audit

ISM Internal Checklist
Bridge

ISM 001 Are all policies signed by the current M

ISM 002 Are the vision, Mission and Golden Rules posted in a prominent place onboard?

ISM 004 Is there evidence of Shipboard inductions taking place?

ISM 008 Is the Emergency contact lists (SOPEP, security, ERT) available and up to date?

Is a muster station list and emergency instructions posted on the bridge and up to date?

ISM 009 Is the drill summary up to date and entered int the logbook (evidence of drill evaluation)?

ISM 010 Is the garbage record book kept up to date and completed correctly? (Disposal record and positions of discharging food waste over board (aligned with Ecdis)?

ISM 011 Do the waste receipts match the quantities stated in the garbage record book?

ISM 012 Are expired Medicines / Pyrotechnics disposed in the correct way (evidence, statement in garbage record book)?

Does the vessel have an up to date list of certification (trading certificate, SMC, DoC, ISSC, CSR, life boat fall wire)? (Name, company ID,address of company and ship type should be the same)

ISM 016 Has a Management of Change been carried out? and completed correctly

ISM 019 Has the Masters review been carried out by the Master?

ISM 020 Has the vessel received feedback from the office on the Masters Review (Minutes of the of the ISM Management review)?

ISM 022 Are the last 2 QHSE Minutes available, along with acknowledgement from the office?

ISM 024 Have all permits been completed correctly (hot work, enclosed space etc). Check timings, signed and approved, not computer filled in.

ISM 031 Is the enclosed space register up to date? Alignment with permits, monitoring people in and out.

ISM 026 Is there Evidence of Lock out / Tag our being put in place for isolations during permits? (Breakers, pad locks, other barriers)

Have all accidents, Near Misses, NCRs been closed out by the vessel or office? (Check a recent accident, ask for the Q1 report).

ISM 033 Does the Bridge and the Deck RA File adequately cover the tasks, are they of an acceptable standard and have they been reviewed in the past 12 Months?

ISM 034 Is the Master aware of the Heavy Weather checklist and adverse weather procedure? (Last date of heavy whether, was the checklist used)?

ISM 035 Is there a completed pre arrival and pre departure checklist and is there an entry in to the log book stating the same?

Are departure and arrival stability calculations made?

Are departure stability calculations submitted to AMSA, signed by the master prior to departure?

Have the Master published his Standing Orders and is this signed by the Deck Officers?

ISM 037 Has the night order book been completed each night and signed by the Deck Officers?

ISM 038 Has the checklist pilotage been completed?

ISM 039 Does the passage plan include Berth to Berth Info? (Either on the passage plan or referenced to pilotage plan)

ISM 040 Has a passage plan appraisal taken place?

ISM 041 Are all charts & Publications (including T&P, Rig List & Nav Area Warnings) up to date, check sample?
- charts
- sailing directions
- list of lights
- ALRS

ISM 042 Is all bridge equipment in working order?

ISM 043 Is the Giro deviation determined (azimuth with deviation of magnetic compass)?

When was the last compass error taken? (magnetic compass adjustment certificate posted, compass deviation curve)?

Manoeuvring data posted on the bridge?

ISM 045 Is the AIS static data correct and up to date?

ISM 046 When was the Emergency steering last tested? Is it in accordance with SBM / Rules and Regs?

Has an officer other than the master been nominated to handle communication during an emergency?

Poster GMDSS Operating Guidance for master's of ships in distress situations displayed at GMDSS station?

Watch schedule posted?

ISM 050 Has a tool box meeting record card been completed for any "non routine operations"?

Is there an alarm book for UMS? (Check with the alarm book in the engine room).

Is the UKC guidance followed as per SMS?

ISM 051 Is the hours of rest completed and signed by the seafarer and the Master?

Master

ISM 052 Can the Master show how the vessel is kept in compliance with statutory requirements between surveys?

ISM 053 Is the Master aware of his responsibilities with regards to onboard discipline?

ISM 054 Is the Master aware of where to find his guidance on his overriding authority?

ISM 056 Has a full & complete set of handover notes been completed by the off signing Master?

Is the master familiar with the IAMSAR procedures?

Are toolbox meetings carried out and documented?

Is the original copy of all officers COC available on board?

Is the random D&A test done + evidence?

ISM 057 Are crew appraisals being carried out as per SBM?

Chief Officer

ISM 058 Is the Chief Officer aware of his responsibilities?

ISM 059 Has a full & Complete set of handover notes been completed by the off signing Chief Officer?

ISM 060 Are the records of the Salinity maintained (salinity logbook, 4 hours interval)?

Are the ballast and fresh water tanks weekly sounded for stability calculations?

ISM 061 Does the R.O. automatic alarm system work?

Are you familiar with the operation of SVDR and when to activate accident recording?

safety Officer

ISM 062 Is the Safety Officers Inspection reports available for previous voyage?

Are fire plans available correctly positioned and is the crew list updated?

Is there a record of inspection and maintenance of LSA/FFA available?

Is there evidence that lifeboats of the last launch date?

Are life jackets being checked during boat drills?

Engine Room

ISM 063 Is the Oil Record Book maintained correctly and up to date?

Is the OWS system effectively inspected, tested and maintained in accordance with the PMS? when was the last test carried out?

Is the OWS alarm set on 15ppm and is it tested? (Do Engineers know how to calibrate?)

ISM 064 Is the OWS discharge valve and Emergency Bilge suction valve secured but not with padlock?

ISM 068 Does the Engine Room Risk Assessment File adequately cover the tasks, are they of an acceptable standard and have they been reviewed in the past 12 months?

ISM 069 Is there a completed (specific) ER Pre-arrival pre-departure checklist and is there an entry into the log book stating the same? (Check previous voyages)

ISM 070 If bunkering is taking place, is it being followed as per SBM? (Bunkering file, MSDS, samples + testing results)

ISM 071 Does the engine-room log book, oil record book and bunker receipts tally?

ISM 072 Has the bunkering checklist been completed correctly? (If not all items are filled in, ask why).

Is there an alarm book for UMS (how do the alarms in this book relate to the records in the bridge UMS alarm book)

Is a list available showing the critical equipment (Ships Specific) and does the PMS highlight this equipment?

Chief Engineer

ISM 075 Has the Chief Engineers Hand Over Checklists been completed by the off signing Chief Engineer?

Are night orders in the night order book?

Have you issued Chief Engineer Standing Orders (posted in Control Room)?

ISM 078 Is the planned Maintenance System being fully utilised and completed correctly?

Is there sufficient capacity remaining in the sludge and/or bilge water tanks for the intended voyage?

Are fuel tanks sounded weekly for stability calculations? (Check records in sounding book)

ISM 080 Are all defects reported to the company as per SBM? (Ask for current reported problems)

ISM 081 Does the company respond with in an acceptable time frame as per the SBM with regards to defect or repairs?

Has a test run of all:
- ventilation system
- dung pumps
- the primary and secondary source of power generators
- primary and secondary freshwater pumps
carried out before arrival in the load port?

Are there any overhaul intervals increased in running hours beyond the makers instructions (written authorisation by Superintendent must be onboard)? (Overdue maintenance, SI informed and approved?)

Has a minimal spares list been drawn up (are these spares available on board)? (AMOS)

Galley/Cook

ISM 083 Has a full and complete set of handover notes been completed by the off going cook? and is a sample available from previous voyages?

ISM 086 Has the cook completed the galley cleaning schedule and does the galley appear clean and tidy?

Are the:
- store list up to date?
- provisions list up to date?
- menu list up to date?
- store fridges clean and tidy?
- extractor fan cleaned on regular basis?

ISM 087 Has the cook completed the product temperature monitoring form for previous voyages?

Bosun/crew

ISM 088 Is the Bosun aware of his responsibilities?

ISM 092 Are the Senior Officers aware of their responsibilities during an emergency?

ISM 094 Is the crew aware of the contents of the Company Policies and do they abide by them?

ISM 095 Are crew members aware of where to find their Job Descriptions?

ISM 096 Are all crew aware of their responsibilities during an Emergency?

ISM 097 Can the crew contact the DPA and deputies?

ISM 098 Do all crew demonstrate a good understanding of the control of work procedures?

ISM 023 Are the crew fully aware of the enclosed space entry procedures?

ISM 099 Has the SBM been signed by all crew members? (Take a sample, check knowledge)

Walk Around

ISM 101 Is the Muster List Posted in a prominent place and updated with the crew onboard?

ISM 102 Are recycling points available throughout the vessel and does the crew utilise them?

ISM 104 Are all bins in the Engine Room made of Non Combustable Material?

ISM 105 Is there a designated holding area for special waste?

ISM 106 Is the PPE Matrix Posted and is it being followed by the crew?

ISM 028 Are there MSDS sheets available (Paint store)?

ISM 107 Are all potable water filling points painted blue and labelled as per SBM?

ISM 108 Are the Anchors (or 1 x anchor) cleared and ready for use?

ISM 109 Is the gangway safe, accessible?

ISM 110 Is the hours of work schedule posted (And does it reflect MLC)

ISPS Internal Audit Checklist (Ship Security Officer)

ISPS 001 Is there a copy of a Valid DOC Onboard?

ISPS 002 Does the vessel have a valid International Ships Security Certificate?

ISPS 003 Is the Company Name and Address in the SSP same as in the SMC and DOC?

ISPS 004 Are CSR/SMC/DOC Certificates available and complete (CSR with form 2and 3)?

ISPS 005 A9.7 Is the SSP kept in a secure location?

ISPS 006 Are the Company Contact Details correct in the SSP / Is the name of the CSO Correct?

ISPS 008 A11.1 Is the CSO clearly identified in the SSP?

ISPS 009 A 12 Do the crew know who the Ships Security Officer is?

ISPS 010 A13.2 Does the Ships Security Officer have knowledge and has he received training in accordance with part A of the ISPS Code?

Is there an actual list of the last 10 ports?

Part B.9 Access Control

ISPS 011 B9.11 Are all visitors to the vessel being asked for proof of Identity?

ISPS 013 B9.11 Is the Visitors Log being maintained?

ISPS 014 B10/9.18 Are all restricted areas on the vessel identified?

ISPS 015 Is the location of the vessel reception clearly marked?

ISPS 016 B9.14.8 Are all visitors receiving a Security and Safety Induction?

Part B.9 Security Levels

ISPS 018 Is the current Security Level being displayed?

ISPS 019 Is the vessel able to interface with the port facility and raise a DOS?

ISPS 021 Can the SSO State the implemented changes that would be required should the vessel be advised to increase Security Levels?

ISPS 022 Is the SSAS Test being conducted at quarterly intervals?

ISPS 023 Does the vessel keep a record of all SSAS Tests and confirmation from the office?

ISPS 024 B9.34 Are ships stores being checked against their documentation prior to loading on the vessel?

ISPS 025 B9.34 Does the SSP detail the Security Measures to take prior to loading stores at differing security levels?

ISPS 026 B9.38 Does the SSP detail how to deal with Unaccompanied Baggage?

ISPS 027 B9.42 Does the vessel have means by which to monitor the vessel? (CCTV, Safety/security rounds, gangway watch, etc.)

ISPS 028 Are Security Patrols being recorded in the Deck Log Book?

ISPS 029 Are regular Stowaway Searches being conducted?

ISPS 030 Are stowaway searches being recorded in the Deck Log Book?

ISPS 031 A8.1 Are Security Drills being conducted in accordance with the SSP?

ISPS 032 Is there a record of the last Ship to Shore exercise using outside agencies?

ISPS 034 Are the crew aware of the current Security Level and what it means?

ISPS 035 A7.2.7 AreSecurity Contact list readily available?

ISPS 036 A6.1 Does the vessel know how to contact the CSO?

ISPS 037 A5.1 Are there records kept of Security Threats and Incidents? Breaches of Security? Changes in Security Levels?

ISPS 038 A7.1 Is the SSO able to detail what Security Equipment is held onboard?

ISPS 39 Are there any records of Security Equipment Maintenance?

ISPS 040 A10.1 Has the Security Plan been reviewed in the past 12 months, with an office reply?

MLC 2006

Is the following documentation available onboard and up to date?
- MLC 2006
- DMLC part I and II
- 2 copies of the recent MLC inspection (master and public place)

Is the manning level in accordance with minimum safe manning document?

Are the crew documents in compliance with the latest mandatory requirements (Flag/statutory, COC, medicals, fire fighting etc.)

Have all seafarers a Contract of Employment?

Is there a table of shipboard working arrangements for all positions in a public place?

Are Work and Rest hours maintained on daily basis?

Are Flag regulations regarding repatriation available onboard?

Check:
- accommodation space clean and in good state of repair?
- is an inspection round conducted and are records maintained?
- are sanitary facilities accessible, hygienic and working correctly?
- is the ships hospital clean, hygienic and for medical use only?

Is there a up to date contact list for Medical Radio Advice?

Is the medical logbook and visit reports up to date?

Are onboard trading and familiarisation carried out and are records available?

Do all seafarers have a copy of the complaint procedure and is the complaint log up to date?

Are complaints handled in a timely, fair and effective manner?

Auditor Signature
Masters Signature

Findings

Audit Summary

Non Conformity

NCN

Details of Non Conformity

Any picture evidence of finding

Suggested Close Out (to be completed by master)

Number of days to close finding

Observations

obs

Details of Observation

Any picture evidence of finding

Suggested Close Out (to be completed by master)

Number of days to close finding

All findings Acknowledged and signed by Master

Masters Name

Masters Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.