Element 1: Premises and Housekeeping

Element 1.11 Building and floors

  • Objective:
    To ensure building and floors are in sound condition that will eliminate or reduce injuries or losses that occur due to damage to buildings and floors.

  • 1.11.1 Ceilings in good state of repair

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  • 1.11.2 Walls and support columns in sound condition

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  • 1.11.3 Doorways and frames in sound condition

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  • 1.11.4 Floors and tiles in sound condition

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  • 1.11.5 Roadways and walkways in sound condition

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  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, Environmental Regulations No. 6.
    2) H&S Representative Inspection Sheet

Element 1.12 Lighting natural and artificial

  • Objective:
    To introduce a system to ensure that lighting is maintained in compliance with legal requirements and to provide for the safety and health of the employee.

  • 1.12.1 Sufficient lighting as per survey requirements

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  • 1.12.2 Physical condition of lighting; in good repair and clean

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  • 1.12.3 Lighting maintenance and repair actioned

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  • 1.12.5 Appropriate visibility to ensure equipment and employees can be seen

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  • Reference:
    1) Occupational Health and Safety Act (Act No. 85 of 1993), Environmental Regulations for Workplaces No. 3 and Schedule of minimum levels of illumination.
    2) H&S Representative Inspection Sheet.
    3) Occupational Hygiene Risk Assessment.

Element 1.13 Ventilation

  • Objective: To ensure adequate work environment stressors ventilation in all work environments, maintain airflow and the reduction of exposure levels to dust, fumes, smoke or gasses, to acceptable occupational exposure limit.

  • 1.13.1 Ventilation systems adequate as determined by surveys and included in maintenance programme

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  • Reference:
    1) OHS Act (85 of 1993): Regulations for Hazardous Chemical Substances, General Safety Regulations 9 (2) (a), and Environmental Regulation no. 5.
    2) H&S Representative Inspection Sheet.
    3) Occupational Hygiene Risk Assessment.

Element 1.21 Aisles, Storage and Demarcation

  • Objective: To ensure well-planned and demarcated roads, walkways, work and storage areas.

  • 1.21.1 Floors demarcated and signposted and all areas covered

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  • 1.21.2 Demarcation adhered to and walkways unobstructed. Employees are aware of demarcation meaning

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  • 1.21.3 Demarcation completed under all electrical switchgear

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  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
    2) H&S Representative Inspection Sheet

Element 1.22 Stacking and Storage Practices

  • Objective: To store material and tools in an orderly manner on a steady and level basis that will be able to carry the mass and to leave sufficient space between and above the material for service equipment and sprinkler systems, if applicable.

  • 1.22.1 Responsible person appointed to ensure stacking is safe

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  • 1.22.2 Stack are neat, stable and controlled; shelves able to withstand weight and stacks erected as per stacking standard

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  • 1.22.3 Storage: Cupboards and Shelves are neat and tidy and placement of articles not hazardous

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  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, General Safety Regulations No. 8.
    2) H&S Representative Inspection Sheet

Element 1.23 Factory or Warehouse tidy

  • Objective: To ensure that the plant and yard is free of superfluous and unused material and equipment.

  • 1.23.1 Factory/Warehouse free of superfluous material and workstations kept tidy

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  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, General Safety Regulations No. 8.
    2) H&S Representative Inspection Sheet.

Element 1.24 Waste Management

  • Reference:
    1) Occupational Health and SHE Act No. 85 of 1993, Environmental Regulations for Workplaces No. 6.
    2) H&S Representative Inspection Sheet.

  • Objective: To provide an adequate number of fit-for-purpose waste bins and to ensure that bins are emptied regularly by the relevant department or contractor.

  • 1.24.1 Is provision made for the minimization of waste and recycling

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  • 1.24.2 Separate and sufficient bins provided for waste and clearly identified

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Element 1.25 Colour Coding

  • Objective: To standardise colour coding of plant and pipelines to ensure proper identification of specific contents, purpose or risk.

  • 1.25.1 Colour code applied throughout the factory; piping, electrical and emergency stop

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  • Reference:
    1) SABS 0140 - 1978 Colour coding of plant and pipelines
    2) H&S Representative Inspection Sheet.

Element 2: Mechanical, Electrical and Personal Safeguarding

Element 2.10 Machine maintenance

  • Objective: To ensure an adequate maintenance system that will ensure effective operation of plant and equipment.

  • 2.10 Adequate maintenance system to ensure critical machines are in good working order

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Element 2.11 Machine guarding

  • Objective: To effectively prevent employees from coming into contact with moving parts of machinery or equipment which could cause physical harm.

  • 2.11 All machines are adequately guarded; v-drives, chains, nip points, shaft ends, gears, rotating shafts.

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  • Reference:
    1) General Machinery Regulations no. 3 & 6
    2) H&S Representative Inspection Sheet.

Element 2.12 Lock-out System

  • Objective: The lockout and zero energy concepts are applied to prevent unexpected release of energy, by machinery or equipment under repair, being installed or inspected.

  • 2.12.1 Procedure in place for lock out or tag out; prevention of operating machines currently being repaired or that are faulty

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  • 2.12.2 Relevant equipment provided with lock facilities

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  • 2.12.3 Lock out system applied as per procedure

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  • Reference:
    1) Electrical Machinery Regulations no. 4 & 5
    2) H&S Representative Inspection Sheet.

Element 2.13 Labeling of electrical switchgear and critical valves

  • Objective: To ensure that all equipment is labeled or identified to prevent incidents e.g. damage to equipment, injury to personnel and business interruption.

  • 2.13.1 All isolators and contact breakers labelled permanently on front and rear

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  • 2.13.2 All critical valves identified and marked as well as open and shut directions clearly marked

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  • Reference:
    1) Electrical Machinery Regulations no. 5 & 6
    2) H&S Representative Inspection Sheet.

Element 2.14 Ladders, elevated platforms and stairs

  • Objective: To ensure safe access to any work area. All ladders, stairs and walkways are maintained in a safe working condition.

  • 2.14.1 All ladders, stairs and ramps are in good condition

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  • 2.14.2 Ladders are numbered, on register and checked

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  • 2.14.6 All stairways fitted with at least one handrail

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  • Reference:
    1) General Safety Regulations no. 13
    2) H&S Representative Inspection Sheet.

Element 2.16 Steam generators and portable gas containers

  • Reference:
    1) Pressure Equipment Regulations
    2) H&S Representative Inspection Sheet.

  • Objective: To ensure all pressurised vessels are stored and maintained in a safe working condition, and not used for purposes other than which they were intended for.

  • 2.16.1 All steam generators on register with appropriate certificates available and inspections carried out on due dates by qualified person

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  • 2.16.5 Gas Cylinders correctly stored, on register and flashback arresters fitted where relevant

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Element 2.17 Hazardous chemical substances control

  • Reference:
    1) Hazardous Chemicals Substances Regulations
    2) H&S Representative Inspection Sheet.

  • Objective: To introduce a system to control hazardous substances through its life cycle.

  • 2.17.1 Inventory of all HCS kept up to date and available

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  • 2.17.2 Person designated to control HCS

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  • 2.17.3 MSDS available for all chemicals used

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  • 2.17.5 Employees working with HCS trained and made aware of hazards

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Element 2.18 Motorized equipment checklists and licensing

  • Objective: To maintain all vehicles in condition of good order to ensure safe operation on authorised trips only. To ensure that only competent and properly authorised persons are allowed to drive vehicles.

  • 2.18.1 Condition of vehicles and equipment in good condition

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  • 2.18.2 Checklist completed by driver/operator

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  • 2.18.3 All drivers and operators trained for operating

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  • Reference:
    1) Driven Machinery Regulations
    2) H&S Representative Inspection Sheet.

Element 2.21 Portable Electrical Equipment

  • Objective: To ensure that electrical equipment is in a safe working condition.

  • 2.21.1 All single and three phase equipment in good condition

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  • 2.21.2 All equipment identified,on a register and inspected

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  • Reference:
    1) Electrical Machinery Regulations
    2) H&S Representative Inspection Sheet.

Element 2.30 Handtools (Hammers, Cutting knives, Trolleys)

  • Objective: To ensure that hand tools are always in 100 % safe condition.

  • 2.30.1Condition of handtools checked

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Element 2.40 Personal Protective Equipment

  • Reference:
    1) General Safety Regulations No. 2
    2) H&S Representative Inspection Sheet.

  • Objective: To ensure that quality PPE is procured and used by staff, where needed.

  • 2.40.1 PPE issue records and training kept on file

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  • PPE worn and used correctly as per standards and requirement

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Element 2.50 Notices and signs - Electrical, mechanical and safety

  • Objective: To maintain a control system to ensure that notices / signs complying with the relevant statutory requirements are displayed in order to inform employees of potential hazards.

  • 2.50.1 Signs and notices displayed as per required standards and are clearly visible

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  • Reference:
    1) OHSAct: EMR 4, GAR 13, ERW 5 & 7, DMR 8, GSR 2 & 3 & 4, HCSR 8, FR 2 & 4
    2) H&S Representative Inspection Sheet.

Element 3: Management of Fire and Other Emergency Risk

Element 3.01 Management of fire and emergency risks

  • Objective: To manage a system to ensure that fire risks are identified assessed and risk reduction plans are in place.

  • 3.01.2 Adequate number of fire extinguisher equipment provided and adequately located

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  • 3.01.4 Emergency exits unobstructed and unlocked. Ready should an emergency occur

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  • Reference:
    1) OHSAct: Environmental Regulations for Workplaces 9, General Safety Regulations 4 & 9
    2) H&S Representative Inspection Sheet.

Element 3.02 Fire equipment accessible and visible

  • Objective: To ensure that fire-extinguishing equipment can be clearly observed, found, reached and handled in case of emergencies.

  • 3.02.1 Locations of fire extinguishers indicated as well as type

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  • 3.02.2 Keep clear areas demarcated and enforced by supervisors. No obstructions and equipment easily accessible

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  • Reference:
    1) OHSAct: Environmental Regulations for Workplaces 9.
    2) H&S Representative Inspection Sheet.

Element 3.04 Maintenance of Fire protection equipment

  • Objective: To introduce a maintenance system that will keep all fire-extinguishing equipment in good working order.

  • 3.04.1 Equipment monthly inspected by an appointed department fire fighter

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  • 3.04.2 Annual maintenance carried out by contractor (D&S). Service date indicated on equipment

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  • Reference:
    1) OHSAct: Pressure Equipment Regulations.
    2) H&S Representative Inspection Sheet.

Element 3.05 Storage of chemicals

  • Objective: To ensure safe storage and handling of flammable or explosive materials.

  • 3.05.2 Chemical holders clearly labelled and stacked neatly in storage area

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  • 3.05.4 Chemicals stored in appropriate containers

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  • Reference:
    1) OHSAct: General Safety Regulations 4.
    2) H&S Representative Inspection Sheet.

Element 3.06 Emergency alarm system

  • Objective: To inform / notify all employees of emergency situations like fires, explosions, bomb threats and to initiate emergency response.

  • 3.06.1 Alarm sound is unique and can be heard in all areas

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  • 3.06.2 Back up alarm independant of main electricity supply and tested regularly

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  • Reference:
    1) SABS 0400 National building regulations (Part T)
    2) H&S Representative Inspection Sheet.

Element 3.07 Fire Fighting Drill and Instruction

  • Objective: To ensure adequate numbers of trained and competent fire teams, to be available to respond to emergencies fast and effective, in order to minimise consequential losses.

  • 3.07.1 Fire team appointed in writing and adequate to risk

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  • 3.07.3 Fire drills done at least twice a year

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  • Reference:
    1) H&S Representative Inspection Sheet.
    2) Western Cape Bylaws

Element 4: Incident Recording and Investigation

Element 4.11 SHE Incident records

  • Objective: To maintain a control system to ensure that all incidents are recorded.

  • 4.11.1 All injuries reported by appointed first aiders

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  • 4.11.2 All incidents investigated using GAR Annexure 1 form by competent incident investigator

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  • 4.13.1 Incident data and statistics communicated to Risk and SHE Committee

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  • Reference:
    1) H&S Representative Inspection Sheet.
    2) General Administrative Regulations 6

Element 5: Organisational Management

Element 5.02 Health and Safety Risk assessment

  • Reference:
    1) H&S Representative Inspection Sheet.
    2) OHSAct 8(2)(d)

  • Objective: Systematic approaches, whereby, SHE risks can be identified, and assessed, in order to implement effective prevention strategies.

  • 5.02.1 Risk assessment conducted and includes all activities

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Element 5.05 SHE Objectives and Targets

  • Objective: To ensure that a plan is put in place, whereby all SHE targets and objectives can be achieved.

  • 5.05.1 Out of risk assessment and inspections objectives and targets identified to provide focus and direction

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Element 5.11 SHE Appointments

  • Objective: To direct and co-ordinate inputs by Top Management, Line Management and all employees regarding SHE, occupational hygiene, health and environment to ensure that the necessary policies, standards, procedures and programmes are in place, completed, well defined, understood and uniformly applied in the most efficient way.

  • 5.11.1 Identification of SHE Appointment requirements completed as required by legislation and risk assessment

  • Reference:
    1) OHSAct

Element 5.12 SHE Representatives

  • Objective: To maintain a system whereby employees who are familiar with the workplace are appointed in terms of OHS Act to perform monthly SHE inspections as part of their normal duties.

  • 5.12.1 SHE Representatives appointed (ratio 1:50) and trained by external training institution

  • 5.12.3 SHE Representatives are familiar with hazards in their area and inspections are completed and submitted at least once per month

  • Reference:
    1) OHSAct No. 17 & 18

Element 5.13 SHE Committees

  • Reference:
    1) OHSAct No. 19 & 20

  • Objective: To maintain a SHE committee structure that conforms to the requirements of the OHSAct.

  • 5.13.1 SHE Committees established as per legislation

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  • 5.13.1.2 All Reps serve on at least one committee and attend all meetings

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  • 5.13.2 SHE Committee meetings once a month

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  • 5.13.3 Minutes of meetings kept and distributed

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Element 5.15 First Aider and health facilities

  • Reference:
    1) General Safety Regulations No. 3

  • Objective: To maintain a control system to ensure that adequate first aid facilities are maintained.

  • 5.15.1 First aid boxes provided for each departmen/unit and stocked as per Legislation GSR

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  • 5.15.1.1 Names of first aiders displayed on boxes

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  • 5.15.1.2 First aiders trained by external institution

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Element 5.50 SHE Safe Operating Procedures

  • Objective: To provide a system for the identification and analysis of tasks and the development of procedures for the safe performance of work.

  • 5.50.1 SOP's written for hazardous tasks and displayed

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  • 5.50.2 SOP's followed and adhered to

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  • Reference:
    1) OHSAct 8

Sign-off of Audit Report

  • Date and Time of Audit

  • Number of Findings

  • Number of Repeat Findings

  • Lead Auditor Signature

  • Acceptor Signature

  • Safety Representative Signature

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