Information
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Document No.
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Month
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Conducted on
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Prepared by
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Location
General Site
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A. Signing In.
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1. Is a visitors book available?
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2. Has it been used?
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When visitors are on site, what monitoring is carried out?
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B. Safety Briefing.
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1. Are details of evacuation procedures given to visitors?
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2. Do you explain the sound of the fire alarm to visitors?
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3. Is there a written procedure to support this?
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4. Do you inform all visitors that they MUST sign out?
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C. Statutory Notices.
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1. Are all notices displayed in a prominent position?
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2. Are statutory/safety notices displayed separately from general information?
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3. Is the H&S Law Poster on display in a prominent place?
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4. Are all sections completed correctly?
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5. Is the H&S General Policy Statement on display?
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6. Is the current Certificate of Employers Liability Insurance on display?
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7. Is there a current list of site first aiders on display?
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8. Is there a current list of fire wardens on display?
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Other Observations?
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Actions required to rectify
Accident Reporting & Recording
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A. Accident Book
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1. Do all staff know where the accident book is kept?
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2. Do all of your staff understand the process for reporting accidents?
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B. Reporting of accidents & RIDDOR
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1. Have there been any RIDDOR instances this month?
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2. Has all the necessary accident information been passed on?
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3. Do they correspond to the accident book entries?
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4. Is there evidence that all necessary information is sent to the HSS Manager within the required time frames?
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5. Is there evidence that accident and incident forms have been completed where necessary and sent to the HSS Manager within 5 days?
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Other observations?
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Actions required to rectify
Hazards & Risks
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A. Hazards
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1. For all hazards that are not easily rectifiable, are the necessary action plans/documentation in place?
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2. Are near misses reported/documented and actioned accordingly?
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Other Observations?
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Actions required to rectify
Lone Working
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Staff in centre
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Are there any activities that involve lone working for staff in centre?
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- Starting work before other staff arrive at work
- Working after hours when other staff have left the premises
- Working in areas of the site where there is no one else is present
- Driving between ITS Group sites
- Other (please enter details)
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Is there a clear reporting mechanism for lone working issues at the Doncaster site?
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Has there been any lone working issues for the Doncaster site this month?
Induction & Training
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A. Induction
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1. Do all employee files contain fully completed and signed employee induction records?
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2. Has this information been stored in a secure location or on a secure medium?
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3. Are the Next of Kin records up to date?
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4. Is ongoing refresher training conducted and documented in employee files?
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5. Do employee files contain certificates for all internal/external courses attended?
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6. Are training records present for the following?
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i. First Aiders?
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ii. Appointed Persons?
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iii. Fire Wardens?
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7. Does the site have qualified Manual Handling Trainers?
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8. Are there any areas which require specialised/specific H&S training?<br><br>If Yes, please enter below
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Other observations
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Actions to rectify
Health & Safety Communication
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A. Communicating
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1. Are H&S briefings/information displayed for all staff?
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2. Have your staff reported any H&S issues to you?
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3. Have you acted on this?
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Other observations
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Actions to rectify
First Aid
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A. First Aid
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1. Who is responsible for checking all first aid boxes this month?
- Amy Staniforth
- Jeff Pratt
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How many first aid boxes are there on site?
- 1
- 2
- 3
- 4
- 5
- 6
- 6+
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Where are they located?
- Reception
- Kitchen
- Business Development
- C Block Main Workshop
- Main Workshop/Garage/Tyre Bay
- Study Programme Office
- Other
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3. Are the first aid boxes accessible to all staff at all times?
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4. Are all first aid boxes correctly stocked according to the guidance card?
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5. Do any of the boxes contain prohibited items?
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6. Is there a first aid box checking schedule in place?
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7. Is the current list of first aiders/fire wardens up to date?
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8. Are copies of the first aiders/appointed persons records up to date?
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9. Is there adequate first aid cover at all times necessary?
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Other observations
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Actions to rectify
Electrical, Plant & Machinery
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A. Electricity & Plant
Are up to date testing, servicing & maintenance certificates/records available for the following? -
1. Portable Appliance Testing?
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2. Boilers & Heating?
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3. Roller shutter doors?
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4. Mains electrical switchgear/distribution boards? ( every 5 years)
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B. Portable Appliance Testing
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1. Is a current register held on site?
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2. Are all items tested?
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3. Are all items listed?
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4. Are all items within date?
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5. Do all items have approved labels?
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6. Have all items that have failed testing been repaired, replaced or scrapped?
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C. Isolator switches/cupboards/meters
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1. Are all isolator switches free from obstruction?
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2. Is there easy access?
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3. Are all switch rooms/switchgear/cupboards clear of combustible materials?
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4. Are all electrical cupboards/rooms securely locked?
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D. Ladders/steps
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1. Are all ladders and mobile steps, maintained in good order and checked/documented either monthly or pre-use?
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2. Are all ladders and mobile steps numbered?
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Other observations
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Actions to rectify
Policy & Risk Assessments
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A. H&S manual
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1. Is the Health and Safety Manual available & updated accordingly?
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B. Risk Assessment
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1. Have general risk assessments been carried out for all operations?
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2. Do the risk assessments accurately reflect all work activities? (If no, please state what action plans are in place to address this)
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Other observations
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Actions to rectify
Outside Areas and Waste Disposal
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A. Outside Areas
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1. Is there sufficient lighting in the exterior compound?
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2. Do all outside lights work?
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3. Is the compound generally clean, tidy and hazard free?
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B. Dept Waste Disposal
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1. What type of waste is disposed of?
- Paper
- Cardboard
- Food Waste
- Confidential Waste
- Plastics
- General Waste
- Metals
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2. What disposal methods are used?
- Local Council
- Specialist Contractor
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3. What is the name(s) of the contractor(s) used to dispose of this waste?
- DMBC
- Russell Richardson & Sons
- Other
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Other observations
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Actions to rectify
Restrooms and Kitchens
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A. Restrooms
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1. Are cleaning agents etc. suitably stored?
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2. Is the COSHH file/ Safety Data Sheets readily available for cleaning agents etc?
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3. Is the area clean and floor free from spillage & trip hazards?
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4. Are hygiene standards being maintained?
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5. Is the fridge clean?
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Other observations
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Actions to rectify
Offices, Walkways & Toilets
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A. Offices and Walkways
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1. Are ALL offices & classrooms clean &tidy?
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2. Is the floor even and free from trip hazards? (Trailing cables, boxes, loose/damaged tiles etc.)
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3. Are combustible materials stored away from portable heaters?
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4. Does all available lighting work?
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5. Are all PC User workstations suitable for the task?
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6. Is CAT 2 lighting installed where required? (If no, please specify)
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B. Toilets
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1. Are the toilet areas clean, tidy and well maintained? (If no, please specify)
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Other observations
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Actions to rectify
Corridors and Stairs
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A. Corridors
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1. Is general housekeeping satisfactory?
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2. Are floors even and unbroken?
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3. Are the walkways clear and unobstructed?
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B. Stairs
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1. Is general housekeeping satisfactory?
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2. Are floors even and unbroken?
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3. Are tiles/carpets/flooring satisfactory?
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4. Are handrails secure?
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5. Are stairs clear and unobstructed?
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Other observations
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Actions to rectify
Fire Procedure, Equipment and Testing
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A. Fire procedures, equipment and testing
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1. Does the site have an up to date fire risk assessment?
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2. Are fire alarms tests completed weekly and documented in the fire log?
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3. Is the fire log book accessible and up to date?
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4. Are fire evacuations being carried out (2 per year) and documented in the fire log?
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5. Are all fire extinguishers sited, signed and fixed correctly?
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6. Are all fire appliances/equipment, tested and documented? (Extinguishers and emergency lighting)
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7. Are service/maintenance records and certificates available for all fire appliances/equipment?
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8. Are all fire exit doors unlocked and checked, for ease of opening? (Checks documented)
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9. Are all fire exits free from obstruction?
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10. Is all safety signage visible?
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11. Are fire instructions posted adjacent to fire exits?
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Other observations
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Actions to rectify
Action plans
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Please add any information here that has not been covered in previous sections.
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Select date
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