JLL Retail Property Inspection - K1 Retail

• Property

• Property inspection conducted on

  Date

• Completed by

• Location
  Address

• Other personnel present at the time of the WHS & Property Risk Inspection

WHS and Property Risk Inspection.

• Position of JLL employee

  Select Facilities Manager Operations Manager Retail Manager Centre Manager Regional Manager WHS Manager General Manager

  • Facilities Manager
  • Operations Manager
  • Retail Manager
  • Centre Manager
  • Regional Manager
  • WHS Manager
  • General Manager

• Time at the commencement of inspection

  Date

Previous Monthly Inspection

• Has the previous monthly inspection been completed and outstanding items completed?

  Yes

  No

  N/A

Common Area Loading Dock Management

• Does the centre have a common area loading dock?

  Yes

  No

  N/A

• If so which best describes the area?

  N/A

  Small servicing a few retailers

  Large ground level multiple tenants

  Large elevated dock no dock leveller

  Large elevated dock with dock leveller

• *Does the loading dock have signage clearly showing the loading dock rules?

  Yes

  No

  N/A

• *Has the loading dock line markings in place delineating vehicles, pedestrian walk ways and exclusion zones?

  Yes

  No

  N/A

• Is the loading dock area clean and free from rubbish or other obstructions? (If yes ascertain which tenant(s) and detail within the notes for record)

  Yes

  No

  N/A

• For elevated platform docks, does the edge have a high visibility and slip resistant application implemented?

  Yes

  No

  N/A

• Overall assessment of the Loading Dock Management?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Waste Management - Refuse Area

• Does the centre have under its control waste bins?

  Yes

  No

  N/A

• Overall assessment of the waste bins?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Waste Management - Waste Stream

• *Is there a waste separation system in place including signage, bin placement zones and clearly definable bins for recycling and waste?

  Yes

  No

  N/A

• Is there a lock down system in place for bins?

  Yes

  No

  N/A

• Is there a waste oil storage area with appropriate bundling in place?

  Yes

  No

  N/A

• Overall assessment of Waste Stream management?

  Highly effective

  Effective

  Average

  Poor

  Ineffective

• Other observations or notes?

• Add media

  Media

Contractor Management

• *Is the contractor lock box system in place, locked and in good condition with all required & current documentation?

  Yes

  No

  N/A

• Does the lock box have a sign-in/sign-out register with evidence of being complied with?

  Yes

  No

  N/A

• *Emergency contact details of all key Charter Hall personnel is displayed and up to date.

  Yes

  No

  N/A

• Where applicable a copy of the Hazardous Materials & Asbestos register is available for reference?

  Yes

  No

  N/A

• Other observations or notes?

• Add media

  Media

Contractor Management - Spot Check

• During the inspection are there any contractors undertaking work on site? (If yes provide details of the contractor and work being completed)

  Yes

  No

  N/A

• Have they completed the sign-in register before commencing work?

  Yes

  No

  N/A

• For high risk contractors has a risk assessment been completed and available prior to commencement of work on site?

  Yes

  No

  N/A

• Is all electrical equipment used on site tagged and tested?

  Yes

  No

  N/A

• *House keeping practices whilst working onsite?

  Safe

  At Risk

  N/A

• In terms of WHS an observation of the contractor undertaking work on site would be best described as? -

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

External Access / Egress - Public Liability STF

• *Are all customer traffic areas (paths, walkways and stairs) outside of the centre in sound condition that does not present as a potential slip trip and fall hazard.

  Yes

  No

  N/A

• I have inspected all Garden beds for potential trip hazards such as tree stumps or exposed irrigation lines. Did you identify any potential trip hazards?

  Yes

  No

  N/A

• Overall the condition of the external walkways are?

  Good

  Average

  Poor

  Requires R&M

• Overall assessment of external areas for Slip Trip & Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Internal Access / Egress - Public Liability STF

• Are all internal floors of the centre in sound condition that does not present as a potential Slip Trip & Fall hazard?

  Yes

  No

  N/A

• *A wet weather management plan is in place including wet weather matting and signage?

  Yes

  No

  N/A

• Does the matting provide appropriate coverage?

  Yes

  No

  N/A

• What is the condition of the matting?

  Good

  Average

  Poor

  Requires Replacement

• Overall assessment of internal areas for Slip Trip &Fall?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Security

• How many CCTV cameras are currently installed within the centre?

  Select 1 2 3 4 5 6 7 8 9 10 11 12

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12

• *I have inspected the CCTV cameras and all are working and unobstructed?

  Yes

  No

  N/A

• There are presently how many CCTV cameras are not working at the time of inspection?

  Select Zero One Two Three Four Five Six Seven Eight

  • Zero
  • One
  • Two
  • Three
  • Four
  • Five
  • Six
  • Seven
  • Eight

• CCTV coverage is in place for all of the main entries?

  Yes

  No

  N/A

• CCTV coverage is in place within the amenities access corridors?

  Yes

  No

  N/A

• Overall assessment of the centres CCTV coverage?

  Excellent

  Average

  Poor

• Other observations or notes?

Emergency Response & Fire Protection

• I have inspected all fire protection extinguishers and hose reels, there is clear access and no obstructions.

  Yes

  No

  N/A

• Fire extinguishers, hose reels, hydrants have been inspected within the past six months?

  Yes

  No

  N/A

• I have inspected all fire doors and confirm they are clearly signed, open effectively, have clear access internally & externally and all exit signs are illuminated.

  Yes

  No

  N/A

• Emergency evacuation plans are clearly displayed and correctly orientated in all areas?

  Yes

  No

  N/A

• Has fire warden training or an evacuation drill occurred in the past six months?

  Yes

  No

  N/A

• *Inspecting the fire panel there are no faults presently displayed?

  Yes

  No

  N/A

• *I have reviewed the EWIS maintenance log books and found the program is being carried out appropriately.

  Yes

  No

  N/A

• Overall assessment of Emergency Response and Fire Protection?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Electrical Safety

• *All Electrical Distribution rooms are locked and are clearly signed as electrical and restricted access?

  Yes

  No

  N/A

• *The Electrical Distribution Room is clean and free from any items not associated with its intended usage?

  Yes

  No

  N/A

• *I have visually inspected all common area leads and sockets - all are tagged / tested & in good condition?

  Yes

  No

  N/A

• Residual Current Devices (RCD) are currently in place for all outlets and have had an annual inspection?

  Yes

  No

  N/A

• I have inspected all vending machines and confirm the electrical leads are currently tagged and tested and present no electrical safety risk.

  Yes

  No

  N/A

• Overall assessment for Electrical Safety?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Cleaning

• *Cleaners room is clearly signed with unauthorised access and is locked when unattended?

  Yes

  No

  N/A

• *Cleaners room is well organised, clean and tidy?

  Yes

  No

  N/A

• The cleaners room is well ventilated with good lighting?

  Yes

  No

  N/A

• *All chemicals are stored in designated storage areas and bunded?

  Yes

  No

  N/A

• Chemical storage rooms have clear external signage and are locked?

  Yes

  No

  N/A

• All chemicals are clearly labelled within fit for purpose dispensers?

  Yes

  No

  N/A

• A Safety Data Sheet (SDS) is located in close proximity to the chemicals, is current and easily accessible?

  Yes

  No

  N/A

• Spill kits are available, stored appropriately for easy identification and access?

  Yes

  No

  N/A

• First Aid kits are available and appear to be well supplied with all the essentials?

  Yes

  No

  N/A

• Overall assessment of chemical and chemical storage?

  Excellent

  Good

  Average

  Poor

  Action Required

• Other observations or notes?

• Add media

  Media

Amenities - Toilets and Parents Rooms

• *Access and egress is free from Slip Trip or Fall hazards for all members of the community including those with disabilities or limited mobility?

  Yes

  No

  N/A

• I have inspected all amenities and confirm they are hygienic and well stocked with supplies?

  Yes

  No

  N/A

• All amenity lighting and ventilation is functioning?

  Yes

  No

  N/A

• A visual inspection shows no sign of any persons privacy being breached?

  Yes

  No

  N/A

• *I have inspected and checked the parents room change tables, all are in sound condition?

  Yes

  No

  N/A

• All amenities and free from graffiti or offensive material?

  Yes

  No

  N/A

• Overall assessment of the centres amenities?

  Safe

  At Risk

  N/A

• Other observations or notes?

• Add media

  Media

Building Exterior

• A visual inspection has been completed to identify any loose or damaged tiles, brick work, cladding etc that presents a safety risk?

  Yes

  No

  N/A

• A visual inspection has been completed of all windows and glazing to identify anything that presents a safety risk?

  Yes

  No

  N/A

• *A visual inspection has been completed of all exterior signage and lighting to identify anything that may present as a safety risk?

  Yes

  No

  N/A

• A perimeter and boundary inspection has been completed to identify anything that presents as a safety risk?

  Yes

  No

  N/A

• Overall assessment of the centres building exterior?

  Safe

  At Risk

  N/A

• Other observations or notes?

General comments / other identified WHS or Property Risks

• Time at the completion of the inspection

  Date

• Signature of JLL employee who completed the WHS & Property Risk Inspection

  Sign

• Add media

  Media