Title Page
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Document No.
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Inspection Title
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Conducted on
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Prepared by
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Location
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Personnel
Terms of Reference
Committee has written Terms of Reference to establish the committee's rules of procedure. Have you completed terms of reference including information on:
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Name of occupational health and safety committee
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Constituency
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Statement of committee purpose
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Duties and functions
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Records
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Meetings
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Agendas and meeting reports
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Composition
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Co-chairs
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Terms of office
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Assistance in resolving disagreements
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Amendments
Membership
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There a minimum of 4 members, worker and employer representatives from and representing the workplace
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At least 50% of committee members are worker representatives
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Worker representatives have selected 1 co-chair
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Employer representatives have selected 1 co-chair
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Names and work locations of committee members and alternates are posted
Duties and Functions
For the following, please identify whether your committee performs the following duties and functions:
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Identify unhealthy of unsafe workplace situations and advise on effective systems for responding to those situations
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Consider and quickly deal with complaints relating to the safety and health of workers
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Consult with workers and employer on issues related to OH&S and work environment
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Advise employer on workplace programs and policies required under the OH&S regulation and monitor their effectiveness
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Advise employer on proposed changes to the workplace or work processes that may affect the health or safety of workers
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Make recommendations to the employer on educational programs promoting safety and health of workers and compliance with the OH&S Regulation, and monitor program(s) effectiveness
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Ensure accident investigations and regular inspections are carried out as required
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Assign representatives to participate in inspections as required
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Assign representatives to participate in accident investigations as required
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Assign representatives to participate in inquiries as required
Meeting Activities
For the following, please identify whether your committee performs the following meeting activities:
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Meet regularly at least once each month
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Use OH&S regulation and standards as guidance for issues discussed
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Consider employee OH&S suggestions
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Review and comment on inspection reports
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Review and comment on reports of accidents, incidents and industrial disease
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Confirm for each action item in reports that an individual was assigned, a deadline for completion was set, and follow-up was done to make sure action items were completed
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Prepare a report for each meeting and prepare a copy to the employer
Committee Recommendations
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Write recommendations that are directly related to health and safety
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Write recommendations that are doable (reasonably capable of being done)
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Write recommendations that are complete (clearly described to the employer does not need more information to make a decision
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Send recommendation(s) to the employer asking for a written response within 21 calendar days
Other Activities
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Attend OH&S training courses. Education and training should total 8 hours annually for each member.
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Co-chairs are aware they may report to WorkSafeBC if the committee is unable to reach agreement on a matter relating to the health or safety of workers.
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Co-chairs are aware they may report to WorkSafeBC if the employer does not accept the committee's recommendations or if the committee is not satisfied with the employer's explanation for a delayed response to recommendations.
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Reports of 3 most recent meetings are posted
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Monthly meeting reports (kept for at least 2 years from date of meeting) are readily accessible to Joint Health and Safety Committee members, workers and WorkSafeBC.
