Leading Safety Emergency Control Organisation (ECO) Meeting Minutes

• Site

  Select

• Date Completed

  Date

• Meeting chairperson

• Participants

• Apologies

Instructions

• Use this template to help manage your ECO meeting minutes (i.e. warden team meeting). You can add notes and photos for each question by tapping on the question being asked. Photos are a big benefit to capture what the observation is.

What to do if you require assistance

• Contact the safety team for advice.

Meeting Actions

• You can capture any key actions during the meeting by generating an action using the "Action" icon and ensuring they are closed out.

Filing

• A copy is maintained within the inspections section on the site iAuditor account.

• Cover all points below as part of meeting agenda

Previous meeting

• Review the minutes from the previous meeting to review closed off and outstanding issues from previous meeting.

Outstanding actions

• Are there any outstanding actions from last meeting

  Yes

  No

  N/A

• Outline. Generate "Action" (if applicable)

Review Site Emergency Plans and Equipment

• Review Site Emergency Management Plan in Site Safety Folder<br>• Ensure Site Emergency Plan is available & reflects any site changes<br>• Review Emergency team Listing to check currency

  Yes

  No

  N/A

• Review Site Emergency Evacuation Equipment (e.g. Warden helmets)<br>• Equipment in good condition

  Yes

  No

  N/A

• Review Site Evacuation Maps<br>• Maps are displayed, current and in good condition

  Yes

  No

  N/A

Review Emergency Evacuation debrief Notes

• Has scheduled emergency drill been conducted with Emergency Evacuation Form completed

  Yes

  No

  N/A

• Date that emergency drill will be completed

  Date

• Date emergency drill was completed

  Date

• Discuss performance and corrective actions • What type of drill was performed (fire, bomb threat, hold up etc) • Strengths & Deficiencies

• Have Corrective Actions been rectified

  Yes

  No

  N/A

ECO team training

• Have all ECO team members reviewed Site Emergencies Plan content and signed off Team Member Safety Training Record.

  Yes

  No

  N/A

• Name of ECO members requiring training. Generate "Action" to close out (if applicable).

Risk/Hazard summary

• Review Location Review and Repairs & Maintenance issues related to emergency preparedness i.e. fire exits blocked. Document any observations. Generate "Action" to close out (if applicable).

Are there additional safety issues or observations

• Capture observation. Generate "Action" to close out (if applicable).

General business - Consider are there any items of general business to raise

• Consider are there any items of general business to raise.

Sign off

• Chairperson (or delegate) signature