Title Page
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Location being audited:
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Address:
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Date of Audit:
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Auditee:
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Auditor:
Section 1 - Opening Meeting
Introductions and format of the audit
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Introductions:
H&S Team
Library Team -
The purpose of this audit is to ensure that the library is meeting its statutory requirements with regards to Health & Safety.
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Who has got overall responsibility for Health & Safety within the library?
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The audit is split into specific sections as follows:
Business Management
The Service Manager will be required to answer questions and provide documentary evidence on library specific topics.
General Information
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Service Manager?
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Total number of staff working in the library service?
General Notes
Section 2 - Business Management
2.1 - Safety Policy
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2.1.1 - Is there a copy of the current version of the Health & Safety Policy available?
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2.1.2 - Are all employees aware of the H&S policy?
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2.1.3 - Are employees aware of their H&S duties and responsibilities?
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2.1.4 - Is there a clear, written allocation of the health and safety responsibilities?
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2.1.5 - Are employees given specific health & safety information? e.g. employee handbook
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2.1.6 - Is health & safety an agenda item at team meetings?
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2.1.7 - Have all employees got access to relevant safety documents and guidance?
2.2 - Risk Assessments
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2.2.1 - Are written risk assessments in place for identified significant risks? (i.e. Working at Height, Manual Handling, Lone Working etc.).
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2.2.2 - List examples of risk assessments reviewed at the time of the audit:
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2.2.3 - Is there evidence of management/employee involvement in compiling risk assessments?
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2.2.4 - Are risk assessments approved by an appropriate person?
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2.2.5 - Is there evidence of training for competency to carry out risk assessments?
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2.2.6 - Is there evidence that risk assessments have been communicated to all relevant staff?
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2.2.7 - Are risk assessments reviewed periodically, following accidents and following changes of work practices?
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2.2.8 - Do you use a risk assessment approach when planning and delivering library events?
2.3 - Accident and Incident Reporting
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2.3.1 - Are all relevant accidents/incidents reported to the health and safety team to enable HSE notification within specified time scales?
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2.3.2 - is the library service aware of their responsibilities regarding accident/incident reporting?
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2.3.3 - Are all accidents/incidents evaluated at least annually, patterns & trends identified and preventative action taken?
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2.3.4 - Are all serious accidents investigated by an appropriate person?
2.4 - Emergency Arrangements
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2.4.1 - Does the library have the arrangements in place to deal with serious and imminent danger?
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2.4.2 - Are specific personnel aware of their responsibility in the event of an emergency?
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2.4.3 - Have fire wardens been appointed and trained?
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2.4.4 - Is appropriate equipment available to deal with emergencies and are key personnel trained in its use?
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2.4.5 - Are PEEP's in place for any staff that may required them?
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2.4.6 - Are visitors, contractors and temporary employees made aware of evacuation procedures? If so, how?
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2.4.7 - Are there written evacuation procedures posted in appropriate locations and are means of escape clearly signed?
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2.4.8 - If the workplace is shared, are emergency arrangements communicated and co-coordinated with neighbours?
2.5 - First Aid
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2.5.1 - Are there adequate numbers of trained personnel to render first aid readily available?
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2.5.2 - Are there adequate numbers of nominated persons to maintain first aid boxes and records?
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2.5.3 - First aid supplies are readily available and well stocked?
2.6 - Lettings
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2.6 - Does the library let out the premises or land to other users?
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2.6.1 - Does the library have a Lettings Policy?
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2.6.2 - Name of organisation:
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2.6.3 - Purpose of letting:
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2.6.4 - Risk assessments in place to cover activities being carried out?
2.7 - Security and Safeguarding
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2.7.1 - Is there a signing in/out procedure or access control system in use?
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2.7.2 - Are there sufficient security arrangements to control access to library buildings?
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2.7.3 - Are gates locked when the library is not in use?
2.8 - Safety Representation/Inspections
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2.8.1 - Do you have any form of H&S committee?
2.9 - General Training
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2.9.1 - Have all staff received Site Specific Induction training?
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2.9.2 - Have all staff received H&S Awareness training?
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2.9.3 - Have all staff received Manual Handling training?
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2.9.4 - Have all staff received Working at Height training?
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2.9.5 - Have all staff received Basic Fire Safety training?
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2.9.6 - Have all relevant staff received COSHH training?
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2.9.7 - Have all relevant staff received Food Hygiene training?
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2.9.8 - Have all relevant staff received Risk Assessment training?
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2.9.9 - Have all relevant staff received Fire Warden training?
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2.9.10 - Have all relevant staff received Lone Working training?
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2.9.11 - Have all relevant staff received advanced Health & Safety training (i.e. IOSH Managing Safely, NEBOSH Certificate)?
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2.9.12 - Are appropriate training records kept?
2.10 - Wellbeing
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2.10.1 - Is there a Wellbeing Policy in place?
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2.10.2 - Is there evidence that the Wellbeing Policy has been communicated to all staff?
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2.10.3 - Does the library have mechanisms in place to identify and act upon staff wellbeing issues or concerns?
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2.10.4 - Are there Procedures in place for managing staff wellbeing, where any issues or concerns have been highlighted?
2.11 - New and Expectant Mothers
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2.11.1 - Are specific risk assessments carried out for New & Expectant Mothers?
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2.11.2 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.3 - Are there welfare facilities available for New & Expectant Mothers?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
2.12 - Display Screen Equipment (DSE)
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2.12.1 - Has a DSE Self-Assessment been carried out for relevant employees?
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2.12.2 - Have relevant employees received DSE awareness training/instruction?
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2.12.3 - Are procedures in place for employees to report any pain or discomfort that may be attributed to using the DSE to their supervisors and then be referred for further medical help/intervention?
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2.12.4 - Are all DSE assessments carried out by a competent person?
Section 3 - Cleaning
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3 - Does the Library buy into the Cleaning Services provided by Oldham Council?
3 - Cleaning for the Library is provided by Oldham Council Cleaning Services.
3.1 - Cleaning Provision
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3.1.1 - Who provides the cleaning service for the Library?
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3.1.2 - What agreement have you entered into?
3.2 - Security
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3.2.1 - Are all staff aware of the security control measures required on site?
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3.2.2 - Are all staff wearing uniform?
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3.2.3 - Are all staff wearing ID badges?
3.3 - Ladders
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3.3.1 - Are ladders stored correctly when not in use (where applicable)?
3.4 - Fire
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3.4.1 - Do all staff know the evacuation route out of the building and where the fire assembly point is?
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3.4.2 - Do the library fire evacuation procedures take into account cleaning staff working out of core hours?
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3.4.3 - Are premises emergency procedures shared with the cleaning staff?
3.5 - Storage
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3.5.1 - Is there adequate storage available?
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3.5.2 - Are sluice sinks available for cleaning staff to use?
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3.5.3 - Is the store room fitted with suitable shelving?
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3.5.4 - Are all cleaning rooms kept clean and tidy?
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3.5.5 - Are all cleaning rooms kept locked shut?
3.6 - First Aid Procedures
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3.6.1 - Is suitable first aid equipment available?
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3.6.2 - Are there arrangements in place for providing first aid to cleaning staff?
3.7 - Communication with premises management?
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3.7.1 - Is there a system in place for reporting defects?
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3.7.2 - Is there good communication with the premises management?
3.8 - Equipment
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3.8.1 - Are maintenance records available for cleaning machines (where applicable)?
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3.8.2 - Is adequate warning signage displayed (where appropriate)?
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3.8.3 - Are keys for machinery adequately controlled (where appropriate)?
3.9 - Waste
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3.9.1 - Are staff aware of the correct procedure for removal of waste?
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3.9.2 - Are external bins safely accessible by cleaning staff?
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3.9.3 - Are external bins suitable for use by the cleaning staff?
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3.9.4 - Are suitable arrangements in place for the safe disposal of Sharps/Bio hazards?
3.10 - COSHH
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3.10.1 - Are COSHH Assessments available to staff for all hazardous products in use?
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3.10.2 - Are all products suitably labelled?
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3.10.3 - Are all products adequately stored?
3.11 - Training
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3.11.1 - Have staff received site specific Induction training?
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3.11.2 - Have staff received H&S Awareness training?
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3.11.3 - Have staff received training in Manual Handling?
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3.11.4 - Have staff received training in COSHH?
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3.11.5 - Have staff received training in Working at Height (where applicable)?
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3.11.6 - Have staff received training in use of machinery (where applicable)?
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3.11.7 - Have staff received training in Sharps/Bio Hazards?
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3.11.8 - Have staff received training in Lone Working (where applicable)?
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3.11.9 - Are appropriate training records kept?
3.12 - Risk Assessments
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3.12.1 - Are written Risk Assessments in place for identified significant risks? (i.e. Work at Height, Manual Handling, Sharps/Bio Hazards, Machinery, Lone Working etc.).
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3.12.2 - List examples of risk assessments reviewed at the time of the audit:
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3.12.3 - Is there evidence that risk assessments have been communicated to all relevant staff?
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3.12.4 - Are risk assessments reviewed periodically?
Section 4 - Closing Meeting
Summary of findings of audit
General Notes
Signatures
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Library Representatives Signature
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Auditors Signature
