Information

  • Audit Title

  • Audit Site

  • Conducted on

  • Prepared by

  • Personnel

Loss Prevention and Security

  • Is perimeter fencing in good condition?

  • External Gates: In good operation, closed and secured. Locked during non-operational hours. Not blocked or obstructed. (per video review)

  • External Perimeter Building Doors: closed and secured, no external door knob, strike plate security cover in place.

  • Dock Doors: Unused doors left closed and locked. No damage to the door or dock leveler that would allow unauthorized access.

  • Perimeter Lighting: All lighting in good working order and sufficiently lighting the exterior (per video review)

  • Plants, Trees, and Debris: the perimeter fence line will have a three foot clearance on either side of the fence, stacks of pallets, boxes, etc., are not permitted.

  • Camera System: Functional as intended (obstructions to camera), all camera views approved by LP, individual user access only.

  • Burglar Alarm Equipment: Secured/limited access to alarm panel, no apparent physical damage to wiring, door contacts, motion detectors, photo-beams.

  • Entrance and Exit: Specific location controlled for employee entrance and exit.

  • Access Control: Individual code numbers when possible, codes changed after turnover, functioning as required.

  • Signage: Directional signage for visitors and vendors. No Smoking and No Weapons Permitted signs displayed as necessary.

  • Live Test: Are all panic bars functioning as intended?

Document Review

  • Alarm Testing: Must be completed twice a year, documented, and all deficiencies repaired in a timely manner.

  • Burglar Alarm Codes: Only managers or those authorized by VPOP/GM/LP are to have codes. No shared codes, codes must be deleted after turnover, codes should be changed annually.

  • Key Control: Key issuance controlled, logged and distributed per policy. Spare keys accounted for and secured. Key acknowledgment letter signed by employees.

  • Visitor Program: Visitor forms signed, badges worn by visitors.

  • Employee Badges: Are all employees wearing company issued name badge and is it clearly visible?

Cigarette Department

  • Limited access: Doors/gates closed and secured, panic bars functioning properly, and clickers/buzzers working as intended.

  • Stamp Cabinet: Closed and locked, accessed only by manager or assistant.

  • Tax Stamp Security

  • Are unused stamps secured in the cabinet?

  • Is management recording the roll number and number of stamps on the roll time forms?

  • Does the stamper and management agree on the roll number and number of stamps on the roll then both initial roll time?

  • Is management punching the number of stamps into the stamp machine monitor?

  • Is first in/first out being followed for partial rolls?

  • Is management inspecting used roll paper for scrap stamps?

  • Are all taxing areas reconciled prior to trash being thrown away?

  • Is management checking every roll time form daily to follow the stamps from start to finish and ensuring the forms reflect this?

Food Safety

3.1 Pest Control

  • Are traps and bait boxes in place per policy, clean, and damage free?

  • Is the facility free of pests or signs of pest?

  • Is the sanitation line maintained on the interior of the building?

  • Is there vegetation, equipment, or other objects within 18 inches from the perimeter of the exterior?

  • Are all door seals in good condition and continuous without gaps?

  • Are all cracks and crevices sealed to prevent insect or rodent entry?

  • Is the warehouse free of unattended pesticides or consumer pesticides?

Food Safety Program

3.2 Interior

  • Is the sanitation of the facility maintained?

  • Are all food items stored off the floor on pallets or shelves?

  • Are chemicals stored above food, or not guarded from contacting food?

  • Is there evidence of pilferage, eating, or drinking in the warehouse?

  • Is the warehouse free of evidence of smoking or smokeless tobacco use?

  • Are all garbage cans clean with can liner being utilized, not overflowing, with exposed food removed daily?

  • Are the restrooms and break room clean and sanitary with the necessary supplies provided?

  • Do the restrooms have wash hands signage?

  • Are the freezer and cooler free of ice buildup or condensation?

  • Are liquid and food spills cleaned immediately?

  • Is the plant following the procedures for properly date stamping product (i.e. sandwiches, danishes)?

3.3 Exterior

  • Is the area around the dumpster free of debris and spills?

  • Are the grounds and parking areas free of trash and debris?

  • Are the exterior trash cans and dumpsters covered to prevent rodent infestation?

3.4 Document Review

Pest Control

  • Is a valid business license, applicators license, and certificate of insurance on file for the pest-control provider?

  • Are monthly inspections by the technician properly documented?

  • Are open conditions addressed within 30 days when issues are noted on the service inspections?

Food Safety Program

  • Are storage temperatures taken, recorded, and reviewed at least once per week?

  • Are storage temperatures taken by third-party monitoring system being reviewed at least weekly?

  • Are receiving trailer temperatures being taken, recorded, and reviewed?

  • Has the HACCP plan been reviewed annually and a signed copy included in the Food Safety folder?

  • Has the Preventative Controls Plan been reviewed within the last three years and a signed copy included in the Food Safety folder?

  • Has the plant completed their Food Defense Plan?

  • Are cleaning procedures documented and reviewed?

  • Are temperature check logs maintained for storage trailers or offsite storage?

  • Are outbound trailer inspection logs being documented and kept on file?

  • Are egg invoices which includes the shippers information and proper documentation being kept for 30 days?

  • Is the GMP-self inspection being completed once a month?

  • Are receiving trailers inspected for cleanliness and pest free?

  • Is the thermometer calibration log completed weekly?

Transportation

4.0 Fuel Island

  • Adequate spill kit available at the fuel island?

  • Fire extinguisher accessible and free of damage?

  • No smoking and emergency response numbers posted?

  • Emergency shut off identified and accessible?

Interior of Cab

  • Is the fire extinguisher present and does it meet all requirements: properly mounted, pin intact, fully charged, serviced within the last 12 months?

  • Is the yellow Penske Book available in each cab and contains vehicle registration, insurance card, and HAZMAT letter?

  • Is the cab free of trash and debris?

  • Are both seat belts in good condition and working properly?

Equipment

  • Is the ramp functioning as intended?

  • Is the side ladder available and working properly?

  • Is there a safety cone present?

  • Are there means of securing the load (i.e. load bars, safety straps)?

Miscellaneous

  • Is there evidence that the slam lock is being bypassed?

  • Are outbound trailers on the lot locked and sealed?

  • Are keys being left while vehicle is unoccupied?

  • Are trailer washes being completed on a monthly basis and documented?

  • Are loaded trailers on the lot kept within food safety temperature standards?

  • Are drivers in proper uniform?

  • Are safety vests readily available for all drivers?

  • Are the drivers using the 3-points of contact when entering the vehicle?

Accounts Receivable

  • Is petty cash reconciled monthly?

  • Is the on hand petty cash count reconciled with the log?

  • Are all checks accounted for?

  • Is the SWAT/Safety Bonus sign-off sheet Form 111 and Form 142 completed and verified against the disbursement?

Safety

Fire Systems and Extinguishers

  • Is the annual fire system test completed?

  • Sprinkler Valves: Maintained clearance, unobstructed, emergency shut off valve visibly marked and accessible?

  • Sprinkler Heads: Minimum 18" clearance between sprinkler head and stacked materials?

  • Fire Extinguishers

  • Fire extinguishers are unobstructed and stored properly (mounted 3.5' to 5' from ground, OSHA recommendation)?

  • Fire extinguishers are inspected each month with seal/pin intact and fully charged?

  • Fire extinguishers are identified with proper and adequate signage?

  • Fire extinguishers are recharged annually?

  • Are all devices for the fire alarm system (including horns, strobes, and pull stations) free from damage?

Emergency Egress

  • Aisles, walkways, and work areas are free of trip and fall hazards (i.e. torn carpets, turned up edges of door mats, boxes etc.)

  • Are points of emergency egress kept clear?

  • Are there objects stored under stairs that are part of an emergency exit route?

  • Are the emergency exit signs and lights functioning properly?

Racking and Storage Safety

  • Are materials secure and not leaning off the edges of the racks?

  • Are pallets on edge and/or do they have broken/protruding wood or nails?

  • Are pallets stacked in excess of O.H. Sprinkler combustible load ratings (6ft.)?

  • Are flammable liquids stored under barriers (not stacked on top tier of racking)?

  • Are rack uprights bolted to prevent tipping or falling?

  • Are rack uprights and crossbeams in good condition? Bent racks and beams must be repaired or replaced.

Machine Guarding

  • Are guards firmly secured and free of damage?

  • Are safety switches, interlocks, and/or emergency pull-cords functioning properly?

  • Are pinch points and inward running rollers properly guarded?

Control of Hazardous Energy

Lockout/Tagout

  • Are the proper Lockout/Tagout devices available for all energy sources available?

  • Are you utilizing equipment specific Lockout/Tagout procedures for each piece of equipment?

Electrical Safety

  • Do electrical panels and disconnects have 36" radial clearance for emergency access?

  • Are extension cords properly used and not in place of permanent wiring?

  • Electrical cords and plugs are in good condition (i.e., not frayed, taped, spliced, or ground prong missing)

  • Are electrical panels, disconnects and breakers labeled as to what they control?

  • Are electrical panels and disconnects labeled with amperage and voltage? NFPA70E

  • Observed electrical panels and disconnects or junction boxes with open slots, uncapped conduit holes, discontinued circuits or uncovered wiring

  • Is the facility free of any exposed or damaged wiring?

Hazard Communication

  • Does the plant have current 3E coordinators? (2 per shift = 6 total)

  • Are 3E instructions posted at all check stations?

  • Are all non-stock chemicals entered into the database?

Freezer/Cooler PPE

  • Are employees wearing the approved PPE?

  • Is the PPE clean and damage free?

  • Is the PPE storage adequate and clean?

Emergency Response and Emergency Action Plans

  • Evacuation maps displayed and up to date?

  • Do the evacuation maps possess a 'You are Here" sticker, primary exit route, and secondary exit route?

  • Are emergency numbers posted and up to date in a conspicuous location?

Forklifts and Powered Industrial Trucks

Forklift Operation

  • Are horns used while backing, approaching corners, or other potentially dangerous situations?

  • Are forklifts properly supervised and not left unattended?

  • The original capacity, operation and maintenance instruction plates, tags or decals on powered industrial trucks are in place and legible.

  • Is fall arrest system attached to all order pickers and functioning properly?

Forklift Battery Charging Stations

  • Do battery charging/changing stations contain a compliant and functional eye wash/shower?

  • Is the eye wash/shower inspected monthly, and cleaned weekly?

  • Are spill kits with acid neutralizer available where required and adequate for amount and type of chemicals on site?

  • Is the required PPE available, clean, and in good condition?

  • Are signs posted in charging area that state "No Smoking" and "PPE Required"?

Welding and Hot Work

  • Are gas and oxygen bottles stored properly?

  • Is the welding equipment kept in good condition?

Hearing Conservation

  • Is hearing protection available for all affected employees?

  • Are employees wearing the hearing protection?

  • Are areas posted where hearing protection is required?

First Aid, First Response, and Bloodborne Pathogens

  • Are first aid cabinets/kits adequately maintained?

  • Is necessary Bloodborne Pathogen PPE available to First Responders?

Fall Protection

  • Railing and/or covers are in place to protect personnel from fall hazards?

  • Are employees using adequate fall protection?

  • Are employees using the chains, ropes, and nylon belts on elevated pick modules?

Ladder Safety

  • Are ladders inspected quarterly to ensure they are in good condition?

  • Are there any unapproved ladders located in the facility?

  • Are ladders safely secured to prevent tipping or falling?

Machine Shop and Maintenance Area

  • Bench Grinders - Is there clearance between the wheel side and the guard of not more than 1/16 inch? 1910.215(b)(1)(iii)

  • Are tools properly guarded?

  • Are tools in safe working order?

Aerosol Cage

  • Is the chain-link fence free from damage?

  • Are doors/gates operable and adequate for emergency egress?

  • Is there a fire extinguisher located outside of the aerosol cage, but no less than 10 feet from the door opening?

General conditions

  • Are employees using proper lifting technique for the materials being handled?

  • Are wheel chocks and/or trailer restraint systems being utilized?

  • Are dock inspection lights in good condition and being utilized?

  • Are confined spaces identified, marked, and barricaded to notify and protect employees?

  • Is the ReportIt hotline awareness poster posted in a conspicuous location?

  • Only approved box cutters in use, used properly?

Safety Committee

  • Is the Safety Committee meeting monthly?

  • Are the meeting minutes posted in a conspicuous location?

  • Are Safety Talks conducted weekly?

  • Are monthly "Special Topic" inspections completed?

  • Are monthly warehouse inspections completed?

Document Review

  • Is the required monthly emergency lighting test documented and completed?

  • Have 2 evacuation drills been conducted for all shifts?

  • Have 2 severe weather drills been conducted for all shifts?

LOTO

  • Has an authorized person completed the annual inspection of the LOTO procedures?

  • Have all authorized employees received their annual training?

Forklifts

  • Do all Powered Industrial Truck operators have current training certifications?

  • Are operators being retrained after accidents?

  • Are daily or pre-shift industrial truck inspections kept?

  • If applicable, is the blue light facing the correct direction?

Incident/Injury Record Keeping

  • Is the OSHA 300 log maintained and filled out correctly?

  • Is there an Associate Incident Report (Form 221) with each entry?

  • Is there an Incident Investigation Report (Form 221A) with each entry?

  • Are pictures included with each Incident Report?

Hearing Conservation Program

  • Is the hearing conservation program up to date?

  • Are annual hearing protection requirements met?

First Aid, First Responders, and BBP

  • First Responders Required Training

  • Bloodborne Pathogens (BBP) Training?

  • First-Aid Training?

  • Cardiopulmonary Resuscitation (CPR) Training?

  • Fire Extinguisher Training?

  • Hepatitis B vaccination or declination signed and on file?

  • Are there a minimum of 2 certified first responders on every shift?

Fall Protection

  • Is the date of service recorded on fall protection with no past due equipment being used?

  • Are quarterly fall protection inspections being completed?

Welding Operations

  • Are Hot Work Permits completed, filed, and posted for every welding event?

Closing Conference

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