LSMS - Security Assessment

• Document No.

• Location / Site

• Location
  Address

• Conducted on

  Date

• Prepared by

• External photo of building

  Media

Stakeholders

• Is the building owned by the trust

  Yes

  No

  N/A

• Which divisions are based on site?

  Select Adults and Community Children's and Families Rehab Combined dental service Dental Learning disabilities Corporate Estates

  • Adults and Community
  • Children's and Families
  • Rehab
  • Combined dental service
  • Dental
  • Learning disabilities
  • Corporate
  • Estates

• Who manages the building?

  Birmingham Community Healthcare NHS Trust

  LA

  lift building

  GP

Vulnerability of the property or assets

• Vulnerability of the property

  High Risk - site or part of the building is a high profile area and contains a critical asset, either physical or non physical and the building or site is inadequate to lockdown.

  Moderate Risk - site or part of the building is a moderate profile - the asset is not critical and the building and security profile is marginally adequate but could be improved.

  Low Risk - site or Part of the building is not high profile and it does not contain a critical asset and the existing security arrangements is adequate.

Site profile

• When is the building occupied?

  All day - every day.

  Monday to Friday - All day.

  Just weekends

  Monday to Friday 9-5

  other

• Who is responsible for opening the building?

  Birmingham Community Healthcare NHS Trust staff

  Mann commercial

  LA Staff

• Describe the opening procedure for the building:

• Who is responsible for closingthe building?

  Birmingham Community Healthcare NHS Trust staff

  Mann commercial

  LA Staff

• Describe the procedure for closing the building:

• Is it an inpatient service

  Yes

  No

  N/A

• What is the building used for?

  Select Admin only Admin and Outpatient Outpatient School or educational establishment inpatient inpatient and admin

  • Admin only
  • Admin and Outpatient
  • Outpatient
  • School or educational establishment
  • inpatient
  • inpatient and admin

• What clinics are held?

• How many beds on site?

• What type of patients/service users are seen?

Site security

• How many buildings are on site?

• How many entrances / exits are there for the building?

• Is there an external perimeter fence

  Yes

  No

  N/A

• Can access to the perimeter of the site be restricted e.g gate or barrier

  Yes

  No

  N/A

• Can access to the buildings be restricted?

  Yes

  No

  N/A

• Is there external lighting?

  Yes

  No

  N/A

• Who or what neighbours the site?

• Is there a back up generator on site? - if yes - where is it?

  Yes

  No

  N/A

Security staff

• Are portering staff employed on site - if so how many and at what times?

  Yes

  No

  N/A

• Are security staff employed on site?

  Yes

  No

  N/A

• What is the guard specification? What are there key duties?

Lone workers

• Are there any lone workers?

  Yes

  No

  N/A

• Has a risk assessment been completed?

  Yes

  No

  N/A

• Date completed:

  Date

• Date reviewed:

  Date

Access control

• Is there access control in the building

  Yes

  No

  N/A

• If yes - what access control systems are there?

  Select Key swipe card fob other digital key pad push button key pad

  • Key
  • swipe card
  • fob
  • other
  • digital key pad
  • push button key pad

• Is there access control on the main entrance?

  Yes

  No

  N/A

• Can the access control be overridden?

  Yes

  No

  N/A

• Access control images

  Media

• Who holds the keys to the site?

  Birmingham Community Healthcare NHS Trust staff

  Mann commercial

  LA Staff

Alarm

• Is there an intruder alarm?

  Yes

  No

  N/A

• How is this monitored?

  Police Response

  Birmingham Community Healthcare NHS Trust staff respond

  Estates response

  LA response

CCTV

• Is there CCTV

  Yes

  No

  N/A

• How many CCTV cameras are there

• How long is the footage stored from the CCTV system (days)

• Is the CCTV monitored?

  Yes

  No

  N/A

• When was the last date the CCTV was serviced?

  Date

• Who maintains the CCTV system?

• How is the footage from the CCTV stored?

  DVD

  Digital

  cassette

Critical assets

• Are there any non physical assets - Patients, staff and visitors - provide details

  Yes

  No

  N/A

• Are there any physical assets - IT servers, patient records - provide details

  Yes

  No

  N/A

• What are the security arrangements in place?

• What is the threat? State the perceived threat, the likely abilities of the attackers, the tools they may use and likely methods of attack.

• What is the consequence of compromise?

Lockdown implementation

• How can a lockdown be communicated to all staff in the building?

  Select Tannoy Radio Telephone Small building / verbal

  • Tannoy
  • Radio
  • Telephone
  • Small building / verbal

Staff property

• Is there provision for the security of staff property

  Yes

  No

  N/A

• Are lockers provided.

  Yes

  No

• Is there a staff room?

  Yes

  No

  N/A

• How is the door secured?

  Electronic access control

  Push Button Key pad

  Key

  Unlocked

• Was it secured at the time of the visit?

  Yes

  No

  N/A

Patient property

• Is patient property retained?

  Yes

  No

  N/A

• Do staff complete patient property checklists on admission

  Yes

  No

  N/A

• How often are they reviewed?

  Select Daily Weekly On discharge When new items brought in

  • Daily
  • Weekly
  • On discharge
  • When new items brought in

• Do the patients have the ability to lock and secure there own items?

  Yes

  No

  N/A

Staff ID

• Are all staff wearing current BCHC identification?

  Yes

  No

• How many staff are not wearing there ID

Documentation

• Has a departmental risk assessment been completed?

  Yes

  No

  N/A

• Date it was completed:

  Date

• Review date:

  Date

Other departments/areas

• Findings from other departments/areas

Department

• Department/area name:

• Findings

• Media

  Media

Additional comments

• Are there any additional comments?

  Yes

  No

  N/A

• Comments:

• Add media

  Media

• Add drawing

  Drawing

Action plan

• Action plan

Action

• Action title

• Action description

• Add media if required.

  Media

• Who is responsible

• By when

  Date

Staff been informed of findings

• Staff present during the assessment have been informed of the findings.

Staff

• Staff Signature

  Sign