MADEC Client WHS Assessment - Vessel Safety - Systems Only - 2024

Title Page

Company name
Location
Type of business
Company representative (name and title)
Conducted on
Prepared by (name and title)

Introduction

Scope

The scope of the Client WHS Assessment is limited to the examination of information sourced, and observations made at the time of the onsite visit. The principal objectives of this report are to:
- Evaluate the host employers' work health and safety documentation to determine an appropriate level of understanding of WHS issues and legislation required to manage WHS risks associated with the operational activities of the business.
- Determine if the host employer provides and implements practical systems and processes for managing WHS risks
- Identify good practices and opportunities for improvement based on operations specific to the business.

Having considered the matters discussed during our visit this WHS report has been finalised to provide an overview of MADEC's observations.

Confidentiality Statement

In order to maintain the integrity and credibility of the risk analysis processes and to protect the parties involved, it is understood that MADEC and its representatives will not divulge to unauthorised persons any information obtained during this WHS Assessment unless legally obliged to do so.

Copyright 2024

All rights reserved. No part of this document may be reproduced or transmitted in any form by any means, electronic or mechanical, including photocopying and recording, or by an information storage or retrieval system, accept as may be permitted, in writing, by MADEC.

Section 2 - Injury / Illness Information

1. Have any injuries occurred in the past year? (note: this includes minor injuries such as cuts and abrasions)
1.a) What are the most common causes of injury/illness at your worksite?
1.b) Will MADEC labour hire/seasonal workers be working in the areas where there are high rates of injury/illness?
Describe these areas

Section 3 - WHS Systems & Processes - Mandatory Criteria

1. Is there a process in place to proactively identify hazards in the workplace e.g., regular workplace inspections, risk assessments, hazard reports, pre-start checks? TIP: Explain this process, and take a photo, or request a copy of completed workplace inspections, task risk assessments, hazard report form and/or pre-start check as evidence.
2. Are there written safe work procedures/safe work method statements or other measures that describes how jobs should be done to ensure safety, and workers are instructed and trained on these? (Note: SWPs should be prepared for tasks such as safe operating a vessel, abandon ship, adverse weather, engine failure, medical emergency, vessel collision, vessel flooding, vessel grounding, vessel loss of steering, watch keeping, person overboard, master incapacitated, fire on board vessel, fatigue management). TIP: view safe work procedures that are applicable to the work your workers will perform. Take a photo of these procedures or request copies.
2.a) Do the safe work procedures include visual aids to assist workers with literacy barriers and those from culturally and linguistically diverse backgrounds?
3. Is there a process in place to prevent and respond to inappropriate workplace behaviours e.g. bullying, sexual harassment, aggression, violence, under the influence of alcohol and other drugs? TIP: Explain this process and take a photo, or request a copy of the standards of behaviour as evidence.
4. Is there a process in place to regularly (e.g., weekly/monthly) consult (talk and get feedback) with workers on health and safety? e.g. via toolbox talks TIP: Explain this process, and take a photo, or request a copy of a completed toolbox talk or meeting minutes where workers are involved in health and safety discussions as evidence.
5. Has an emergency plan and contact list been prepared and includes response procedures for the different types of emergencies that could occur? TIP: take a photo of the emergency plan, or explain in the notes the types of emergencies covered by the plan, and how this information is provided to workers. For example abandon ship, adverse weather, engine failure, fire on board vessel, person overboard, vehicle collision, vessel flooding, vessel grounding, vessel loss of steering.
6. Are workers provided with a site-specific WHS induction prior to commencing work? TIP: Explain how the induction is delivered to workers, and take a photo of the induction content and/or induction record identifying the content, or explain in the notes what is covered in the induction.
6. a) Explain how you check that the workers understand the information that has been provided to them.

Outcome

If you have answered “no” to any of the above mandatory criteria you must seek authorisation from CEO and/or the Relevant Leadership Team member before the placement of workers.
Is all mandatory WHS criteria satisfied?
- Yes, all mandatory WHS criteria is satisfied
- No, not all mandatory WHS criteria is satisfied
Report to MADEC labour hire senior leader for next steps.
Proceed with the Site Assessment

Validation of Risk Control Measures

Has the Client WHS Assessment identified adequate risk controls for all hazards identified in the JSA?
- Yes, the Client WHS Assessment has validated the risk controls for all hazards deemed relevant to the job in the JSA
- No, the Client WHS Assessment has not yet validated the risk controls for all hazards deemed relevant to the job in the JSA
Escalate to the Regional Manager for discussion with the WHS Consultant, HR Manager and/or Director Labour Hire.

Next Review

Next review date Note: the review date is 6 months from the date the site assessment was completed.
Has the review been set as a reminder in the email calendar?
Schedule the review date on your email calendar. If you need assistance, please ask a MADEC team member.