Title Page

  • Conducted on

  • Prepared by

  • Site location

Documents to be displayed - ensure these are up to date

  • Cleaning colour codes

  • Emergency plan

  • Health and safety policy statement

  • Cleaning schedules - in cleaning cupboards

  • First aid investigation

  • Quality policy

  • Health and safety regulations poster - one general location only

Available to team

  • Is there a copy of the HR handbook available?

  • Are the health and safety policies available and up to date?


  • Is the asset register up to date?

  • Are the lift alarm checks being complete daily?

  • Is the PAT testing up to date?


  • Is the PPM planner up to date and works being carried out?

  • Is their a ladder register/log on site?

  • Are the ladder inspections being complete?

  • Is the monthly water temp testing up to date?

  • Is the weekly flushing log up to date?

  • Is the weekly fire alarm test being complete?

  • Is the emergency light testing being complete?

  • Is the fire log book up to date?

  • Is the service desk being used correctly?

Documents to be complete

  • VMS in place and being used?

  • Paper back up visitor passes available?

  • Key sign in/out

  • Key register

  • Delivery log

  • Staff sign in and out

  • DOB - daily occurrence book

  • Opening checks complete

  • Closing checks complete

  • Building checks complete

  • Operations manual present

  • Radio sign in and out

  • Radio checks

  • NIACS pass audit

  • NIACS pass log

Health and safety/compliance

  • Twice weekly health and safety checks

  • Monthly health and safety checks

  • Contractor inductions being completed

  • Work permits - chooses contractor that required a permit and check it is present and correct

  • RAMS reviewed and update

  • RAMS signed off by current team

  • COSHH data sheets and assessments in place

  • COSHH signed off by current team

  • Sharps bin present

  • Spillage available - note which types

  • Trip hazard/wet floor signs available

  • Accident and incident log up to date

First aid

  • First aid kit complete and in date - please note checked date and by who?

  • AED’s available

Sub contractors

  • Is all PPM available to view on the planner?

  • Are all RAMS available to view from sub contractors?

  • Insert sub contractors name

  • Insert sub contractors name

  • Insert sub contractors name

  • Insert sub contractors name

  • Insert sub contractors name


  • Tool box talks up to date

  • Uniform, PPE and name badges

  • Lone worker alarm

  • Actions - please note all actions including DIR numbers for each item

  • Name and sign

  • Insert date and time

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.