Title Page
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Client / Site
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Location
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Conducted on
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Prepared by
Administration
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Does the organization have policies and procedures manual?
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Have these policies and procedures been developed specifically by the organization?
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Are members aware of the policies and procedures?
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Does the constitution include the following information
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Members
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Membership termination
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General meetings
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Finance
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Maintenance
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Affiliation
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Mission statement
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Management committee
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Banking
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Are there areas of the constitution that are known to require revision or amendment?
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Are management committee meetings held at intervals prescribed by the constitution? Is the annual report distributed to the members?
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Is access to information regarding members limited to certain committee members?
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Has a sufficient amount of information been collected to create a membership database?
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Are the computer files backed up on a regular and frequent basis (i.e. weekly/monthly) and the backup is stored in a different location to the main computer?
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Is inward and outward correspondence monitored by the committee?
Finance
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Are all transactions recorded?
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Is a financial report produced for management committee and general meetings?
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Is the banking done a weekly basis?
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Is a process followed for approving expenditure?
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Are multiple signatures required for money transactions?
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Does the company have an annual operating budget?
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Is the annual operating budget regularly reviewed?
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Does the company receive a government grant and can you find a copy of the resource agreement?
Insurance
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Does the company have insurance cover for the following
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Amateur accident insurance?
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Public liability insurance?
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Directors and officers insurance?
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Event liability insurance?
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Contingency insurance?
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Are the members aware of the insurance coverage policies?
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Is the insurance renewed annually?
Policy
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Does the company have documented policies?
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Are these policies communicated/distributed to all employees?
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Are the policies reviewed and monitored annually?
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Are there policies on the following issues -
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Harassment
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Drugs
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Alcohol
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Coaching ethics
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Child protection
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Disabilities
Planning
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Does the company have a strategic plan or development plan?
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Does the company have a risk management plan?
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Does the company have an operational plan?
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Does the company have a marketing plan?
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Are the members aware of these plans?
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Are the jobs completed in the time frame stated in the plans?
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Are there adequate resources to implement the plans?
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Does the company have an emergency evacuation plan?
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Are the plans reviewed annually?
Personnel Management
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Are the job descriptions accessible to the members?
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Has the company set appropriate codes of conduct?
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Do the committee members share responsibilities equally?
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Is there a procedure to handle feedback and complaints?
Contracts
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Is the company involved in any of the following contracts?
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Employment
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Lease
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Membership
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Sponsorship
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Are the following agreements met?
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Are the employees aware of the following contracts and who they apply to?
Hazard Identification and Control
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Are work health and safety inspections carried out on the following?
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Buildings
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Equipment
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Grounds
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Parking
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Are the work health and safety inspections carried out by qualified personnel?
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Is any maintenance required from the WHS inspection carried out within the time frame?
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Does the company have a maintenance schedule?
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Is there a procedure for reporting maintenance needs?
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Does the company carry out internal safety checks on a regular basis?
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Are risk assessments created for events?
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Is there a procedure for reporting accidents, injuries, and incidents?
Event Management
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Are risk assessments conducted when planning an event?
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Are all the risks identified?
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Have appropriate steps been taken to reduce risks?
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Are risk management procedures maintained and updated?
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Are there suitable first aid personnel on site during events?
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Has a contingency plan been documented?
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Are permits sought to hold certain events?
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Is the manager in charge of permitting the event?
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Is the feasibility and risk considered high priority when conducting an event?
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Is a budget prepared for all events?
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Does the company take responsibility for the participant’s actions?
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Has a “ Code of Behavior” been set?
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Are players, member’s etc. aware of the “ Code of Behavior”?
Legislation and Industry standards
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Does the company comply with the government standard set?
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Is the company aware of the government standard?
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Are the employees aware of “ Duty of Care”
Completion
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Full Name and Signature of Inspector/Manager