GENERAL PLANT

1-SORT (Distinguish between what is needed and not needed)

  • 1) The area is clear of unnecessary PC’s, laptops, printers & equipment.

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  • 2) The area is clear of unnecessary inventory/WIP.

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  • 3) The area is clear of any unnecessary/personal stationery materials.

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  • 4) The area is clear of documents that are not essential, duplicate and or out of date documents.

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  • 5) The general area is clear of personal items.

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  • 6) The aisles & adjacent floor areas are clear of non-essential items.

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2-SET (Have a place for everything and everything in its place)

  • 7) Necessary PC’s, laptops, printers & equipment identified, location defined, & stored in correct place.

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  • 8) Necessary inventory / WIP (electronic and hard copy) identified, location defined, & stored in correct place.

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  • 9) Necessary stationery materials identified, location defined, & stored in correct place.

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  • 10) Necessary documentation identified (electronic and hard copy), locations defined & stored in correct place.

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  • 11) Aisles & all aspects of work areas are clearly defined.

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  • 12) No employees are hidden from view or boxed in with cabinets, inventory, or equipment.

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  • 13) Poor quality work is clearly identified & held away from the general area.

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  • 14) Area is well lit, all light fittings are working, and lighting is positioned to ensure maximum benefit.

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  • 15) There are no trailing leads or other trip hazards in the area.

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3-SHINE (Clean and look for ways to keep things clean and organized)

  • 16) Adjacent aisles & floors in the area are clean and free of unnecessary items and rubbish.

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  • 17) The equipment (phones, photocopiers, pc’s, etc.) are clean & free of dust and grime.

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  • 18) There are adequate number of containers for rubbish and confidential waste that are clean & maintained.

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  • 19) The cabinets and PC documents are clean, orderly, & up to date.

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  • 20) Windows & walls do not contain unnecessary posters and documents. Needed documents are current and contain relevant material.

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4-STANDARDIZE (Maintain and monitor the first three categories)

  • 21) There is evidence of the understanding of the importance of 5S principles.

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  • 22) The area management explain why 5S is important. Interview 2 random staff members.

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  • 23) Checklists are utilized to identify ongoing maintenance /duties and the status of these sheets up-to-date.

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5-SUSTAIN (Stick to the 5S rules)

  • 24) 5S plans and action updates are clearly displayed & current.

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  • 25) Success stories are displayed and confirmed for improvement.

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  • 26) Employee 5S roles are clearly identified.

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  • 27) Department audits and subsequent improvement plans are displayed and current.

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  • 28) Work instructions and procedures are available in the workplace and are regularly reviewed/kept up to date.

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  • 29) Display boards, activity charts, notice boards etc, are up to date and regularly checked.

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