Mastacab - Site Inspection (Inc. Instructions)

Mastacab must have an up to date Health & Safety policy, this policy is to be reviewed by Eyton & Mastacab annually. The current version should be displayed in a prominent position (e.g. notice board) so that all employees have access as well as within ''Policies & Procedures'' folder on SharePoint.

All relevant insurances must be held, evidence of Employers & Public liability insurance should be displayed on the notice board and stored within the ''Insurances & Memberships'' folder on SharePoint. These insurances need to be renewed annually.

A fire risk assessment is a legal requirements, once undertaken the fire risk assessment should be reviewed annually. A new fire risk assessment may need to be undertaken depending on the review findings.

Legal requirement to record & investigate all accidents, an accident book should be available for all persons to use and investigation reports should be kept on SharePoint under the ''Accidents, Incidents, Near-miss'' tab''.

Mastacab must induct all persons prior to the commencement of works, during this process signatures must be recorded to evidence receipt & understanding then re-induct every 3-5 years. Records of inductions should be kept within the individuals profile on SharePoint ''Personnel''.

Each work activity must legally be risk assessed, risk assessments must be documented if a company employs 5 or more. Each risk assessment must be communicated to the relevant persons with signatures recorded as evidence of receipt and understanding. Records of communication should be stored under their ''Personnel'' file on SharePoint.

Has formal training been delivered for the tasks undertaken (e.g. Abrasive wheel training for operative using a grinder, manual handling training for operative lifting a load). Evidence should be stored on SharePoint in the ''Training Matrix''.

A matrix has been developed on SharePoint, the training must be kept up to date to ensure each operative is competent.

Review the training matrix, has any training expired which is still required or is it closing to expiry? If so a course should be organised to rectify the shortfall.

A documented traffic management plan should be in place, due to the size and layout of site this would only be small (yet to be developed) - Traffic management controls have been implemented (Speed limit identified etc.)

Banksman training can be delivered to help mitigate the risk of collision whilst performing vehicle manoeuvres on site.

Welfare facilities should include the right number of toilets and washbasins, drinking water and having somewhere to rest and eat meals. A healthy working environment – a clean workplace with a reasonable working temperature, good ventilation, suitable lighting and the right amount of space and seating.

Fully stocked first-aid boxes should be available on site, the contents of these boxes must be in date. There must also be at least one first-aid trained person on site at all times (additional training is required).

For means of identifying first-aiders photos are usually displayed on the notice board.

A recorded pre-start check of each vehicle / mobile plant must be undertaken with records retained. If defects have been identified these should be reported immediately and the item not used until the defect has been rectified.

Does the equipment hold current record of thorough examination e.g. LOLER (Lifting Operations & Lifting Equipment Regulations). Lifting equipment which lifts / secures persons must undergo thorough examination every 6 months, lifting equipment that only lifts inanimate objects must undergo thorough examination every 12 months.

Under PUWER Regulations (Provision & Use of Work Equipment) Suitable and sufficient guarding must be installed to preventing contact with components with the potential to cause harm.

Under PUWER Regulations (Provision & Use of Work Equipment) each piece of powered equipment must be fitted with a suitably located functionign emergency stop.

Pre-start checklist should be in place for each piece of fixed powered equipment (e.g. pillar drill). Records of these checks should be retained and defects should be rectified prior to use.

There should be an electrical isolation procedure in place, then means of isolated (e.g. padlock on isolator) provided. Maintenance tasks should not take place on any equipment prior to the power source being isolated.

All LEV (local exhaust ventilation / Extraction) must be inspected / serviced by a competent person at least once every 14 months.

A half face mask with an FFP3 filter should be worn for all activities which are likely to cause airborne dust. Face fit testing must be undertaken to ensure that the mask worn is suitable for the user. Face fit testing must be undertaken once every two years or if there are any changes to the structure of the users face.

Signage should be displayed across site in prominent positions.
There are 4 different types of signage:
Red = Prohibition (e.g. Dangerous Behaviour, Stop)
Yellow = Warning (e.g. Live Electrics, Wet Floor, Danger)
Blue = Mandatory (e.g. PPE)
Green = Safety (e.g. First-aid, Fire Escape)

Fall arrest / restraint equipment should undergo thorough examination every 6 months with records retained on SharePoint & the user should conduct a pre-use checks before each use. If defects are identified the item must be destroyed.

There is a lifting plan in place for container movements.

Is the equipment used that which is detailed within the RAMS (Risk Assessment Method Statement) & the lifting plan?

If CoSHH (Control of Substances Hazardous to Health) Substances have been stored on a bund the bund must be able to contain at least 110% of the largest container stored. Chemicals must be stored within their original containers with all labels legible.

CoSHH assessments should be undertaken for each substance on site, these assessments should be communicated to all relevant persons with signatures recorded as evidence of receipt and understanding then stored within the ''Personnel'' file on SharePoint.

PAT (Portable appliance testing) is not a legal requirement, it is however the easiest way to comply the the requirement to evidence that electrical equipment has been inspected and maintained. This should be undertaken annually.

A fixed wire examination must be undertaken every 5 years by a competent electrician. Defects identified should be rectified accordingly.

Where racking is used it should display a ''safe load limit'' , racking at Mastacab does not display this.

A competent third party is used for removal of waste from site.

What security measures are in place (e.g. CCTV, perimeter fencing etc.)

How do you raise the alarm in the event of an emergency (e.g airhorn, call point).

Fire extinguishers should be serviced by a competent third party every 12 months, a report will be provided by the third party which should be stored on SharePoint under ''Fire'' and each extinguisher will have record displayed.

Has a muster point been identified for use in the event of an emergency?

Has there been suitable and sufficient training provided to the persons present on site so it can be evidenced that adequate competent supervision is available? (e.g. IOSH Managing safely course completed).