• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Select date

PPM Fire and Emergency Systems

  • Portable fire extinguishers

  • Wet & Dry Riser serviced

  • Fire door inspection

  • Fire alarm inspection carried out

  • Emergency lighting monthly and annual tests

  • Sprinkler testing complete

  • Smoke vent systems testing

  • Emergency UPS systems

  • Disable refuge system serviced and operational

  • Lift emergency phones operational

Emergency Management

  • Are fire cupboards clean and free from stored materials

  • Are all the means of escape and emergency exits clear

  • Are all fire doors operational

  • Are reactive calls being closed down with correct closure codes

  • Does this site have an EPC cert ?

  • Does this site require thermal imaging ?

  • Does this site require a TM 44 ?

Interior Environment

  • Are floors and surfaces in good condition

  • Are stairways and aisles clear and useable

  • Is the general presentation and cleanliness satisfactory

  • Are toilets clean and adequately stocked

  • Are kitchens / tea rooms clean

  • Lobby areas clean and clear

  • Are vacant areas clean and presentable

  • Are lifts clean well lit.

  • Are public facilities and large common areas ( food courts etc) well presented ?

Exterior Environment

  • Are exterior walls and surfaces clean and in good repair?

  • Are car park areas clear

  • Drainage systems all clear and operational

  • Roof area clear and maintenaned ?

  • Lighting levels satisfactory

  • What percentage of the lighting is working ?

  • Are paths and external stairs in good condition?

  • All fencing and security fencing in good condition ?

  • Is loading bay clean and clear ?

  • Line marking in good condition

  • Car parks in good condition

  • Are landscaped areas well presented & free from rubbish?

McLaughlin & Harvey PPM Review

  • Baler PPM compliant

  • Generator PPM compliant

  • PAT testing up to date compliant

  • Gas / Oil / Gas detection / Gas water heater PPM compliant

  • Lightning protection PPM compliant

  • Roller shutters / Fire Curtains PPM compliant

  • Sprinklers PPM & Reactive compliant

  • Emergency lights PPM & Reactive compliant

  • What percentage of the emergency lighting is working ?

  • Lift service compliant

  • BMS compliant

  • Lighting levels compliant

  • Pest control compliant

  • HVAC / AC systems compliant

  • Under flooring heating systems compliant

  • Solar systems compliant

  • Stage systems compliant

  • CCTV disabled refuge access and intruder alarm systems compliant

  • Catering systems compliant

  • L8 inspections compliant

  • Tank and water system inspections compliant

  • Mansafe systems inspections compliant

  • Borehole working

  • System pumps all compliant

  • Sub-mersible pumps and float switches tested ?

  • RCD's tested and compliant

  • 5 year electrical inspection tested and compliant

McL&H Site Technician PPM Visits

  • Has this site been visited this month by the site Technician and has the correct hours been allocated according to the PPM contract ?

  • Are the site files updated correctly ?

  • Has the Legionella testing been carried out and site file been updated ?

  • Are all restricted access areas locked?

  • Are ALL plant rooms neat and tidy, free from debris and trip hazards?

Site activity and ongoing work

  • Please state any project, ongoing or reactive work with this building.

Other Hazards

  • Please make a note of any hazards not already identified in this report.

General Comment

  • Please make a note of any issues not already identified in this report.


  • Has the site any outstanding environmental issues ?

Static / Mobile technician Name

Any site feedback

FM Manager

  • Add signature

Site representative

  • Add signature

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