Office Inspection

Work environment

  • Is the flooring in good condition? Are carpets free of trip hazards?

  • Is there adequate lighting?

  • Are noise levels satisfactory?

  • Do you you have to shout to be heard when standing less that 2 meters away?

  • Noise level assessment required.

  • Is ventilation adequate?

  • Is the temperature satisfactory (between 16 - 22C)?

  • Are humidity levels satisfactory?

  • Are heating and air conditioning vents clear/unobstructed?

  • Is any furniture unsafe or defective?

  • Are all the aisles free of stored material that may present slip or trip hazards?

  • INSTRUCTION TO CLEAR AREA

Office working areas

  • Are staff aware of how to complete a DSE self-assessment and report any problems?

  • Explain to staff how they can access the DSE on-line self-assessment tool.

  • Have all staff completed a DSE self-assessment?

  • Take action to ensure all users complete a DSE assessment and that any follow up actions are implemented.

  • Are workstations configured to prevent common ergonomic problems? (Chair height allows employees’ feet to rest flat on the ground with thighs parallel to the floor, top of computer screen is at or slightly below eye level, keyboard is at elbow height

  • Where workstations are not set up correctly, discuss changes that need to be made in order to prevent common ergonomic problems from occurring. List problems identified:

  • Is there a good standard of housekeeping in the area?

  • Take action to ensure that the level of housekeeping improves in this area; waste should be removed, and surplus items should be moved to suitable storage.

  • Are all of the chairs in good condition?

  • Are the desks/tables in a clean and tidy state?

  • Are the desks/tables free of items likely to attract mice?

  • Is the floor under the desks clear of clutter, old equipment, etc?

  • Are file drawers kept closed when not in use?

  • Are storage racks and shelves capable of supporting the intended load and materials stored safely?

  • Are the shelves free of heavy items stored at height?

  • Are there any other comments?

Electrical Systems

  • Are all electrical outlets free of overloads?

  • Are all electrical cords in good condition?

  • Are all electrical cords grounded?

  • Are extension leads being used in a safe manner i.e. not daisy chained, overloaded or likely to cause a trip hazard?

  • Have all electrical items been PAT tested?

  • Do electrical items display an in-date PAT test label, showing the date they were tested and the date the next test is due?

  • Are high-voltage electrical service rooms kept locked?

  • Is the area around electrical panels and breakers free of obstructions?

  • Are there any other comments?

Emergency Situations

  • Are emergency phone numbers posted where they can be readily found in case of emergency?

  • Are employees trained in emergency procedures?

Fire

  • Do staff know the fire alarm testing time, evacuation procedures and assembly point?

  • No-one was present in the area at the time of the inspection.

  • Are all escape routes clear/unobstructed?

  • Are fire extinguishers present and within date?

First Aid

  • Do staff know how to call for emergency first aid?

  • No-one was present in the area at the time of the inspection.

  • Are there adequate numbers of first aiders?

  • Are all first aid signs clearly visible and up-to-date with contact details for first aiders?

  • Are there adequate supplies within the first aid boxes?

  • Are the contents of first aid boxes up-to-date?

  • Do staff know how to report an accident, incident or near miss?

  • No-one was present in the area at the time of the inspection.

  • Are there any other comments?

Meeting Rooms

  • Are there any other comments?

Additional comments

  • Are there any other comments?

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