UoM FSE Faculty Inspection Template - 2019

• Faculty of Science and Engineering General Inspection

• Location of inspection:

• Principal Investigator(s)/Manager(s) responsible for the area:

• Inspection conducted on:

  Date

• Inspection conducted by:

• Report prepared by:

Safety Management

• Is the current Department/Institute Health and Safety Policy readily available?

  Yes

  No

• Take immediate action and ensure the Health and Safety Policy is readily available

• Has appropriate induction (eg. Department, building, local, etc) been completed and recorded?

  Yes

  No

• Take immediate action and ensure inductions are completed as soon as possible

• Does this inspection include office workspace (ie. areas where people would sit to use a computer)?

  Yes

  No

• Where applicable, have all computer users completed a DSE assessment?

  Yes

  No

• Take immediate action to ensure all users complete a DSE assessment.

• Is the area being used appropriately?

  Yes

  No

• Take immediate action to ensure that the area is used appropriately as a computer-based work area.

• Does this inspection include a high risk area - eg. laboratory, workshop, etc?

  Yes

  No

• Is the safety file complete and up to date? E.g. Include valid policy and risk assessments etc.

  Yes

  No

• Take immediate action to ensure that the safety file is updated.

• Are training records available and up to date?

  Yes

  No

• Take action to ensure that training records are retained and available

• Are competency records available and up to date?

  Yes

  No

• Take action to ensure that competency records are available

• If applicable, do all users have a fitness to work certificate?

  Yes

  No

  N/A

• Take immediate action to ensure all users have completed Occupational Health lab screen questionnaire.

• Are area-specific rules (eg. lab, workshop) available for user reference?

  Yes

  No

• Take immediate action to ensure that this information is available to users of the area.

• If applicable, are equipment permits for out of hours/overnight operation valid and displayed, and has the correct procedure been followed?

  Yes

  No

  N/A

• Take immediate action to ensure that overnight/out of hours equipment procedures are being followed.

• Is a regular self-inspection completed in this area (eg. weekly check sheet)?

  Yes

  No

• Take immediate action to set up a regular, recorded, self-inspection regime.

  Yes

  No

  N/A

Building Emergency

• Are emergency exits and routes clearly signposted and free from slips/trips and obstructions?

  Yes

  No

• Take immediate action to ensure that emergency exits and routes are clear.

• If only one point of access and egress exists, has this been suitably risk assessed?

  Yes

  No

  N/A

• Take immediate action to ensure that a risk assessment is completed.

• Do personnel know the fire alarm testing time, evacuation procedures and assembly point?

  Yes

  No

• Take immediate action to ensure all users understand the emergency procedures.

• Where appropriate, are fire extinguishers available and in date?

  Yes

  No

  N/A

• Take immediate action to ensure fire extinguisher(s) are sited appropriately and tested.

• Do personnel know how to report accident, incident or building issues?

  Yes

  No

• Take immediate action to ensure all users understand the reporting procedures.

• Where there is a telephone, is it working?

  Yes

  No

  N/A

• Take immediate action to ensure that the telephone works

First Aid

• Where appropriate, are first aider contact details clearly displayed?

  Yes

  No

  N/A

• Take immediate action to ensure up-to-date first aider details are displayed.

• Should a first aid kit be available specifically for this area (eg. within a lab)?

  Yes

  No

• Is a first aid kit available, and stocked?

  Yes

  No

• Take immediate action to ensure that the first aid kit is available and stocked correctly.

• Is specialist first aid treatment available and in date (eg. eyewash, diphoterine, hexafluorine, calcium gluconate, oxygen)?

  Yes

  No

  N/A

• Take immediate action to ensure that the specialist first aid treatment is available

• Where appropriate, are emergency showers available and accessible?

  Yes

  No

  N/A

• Is the emergency shower routinely tested, and are suitable testing records displayed?

  Yes

  No

• Take immediate action to ensure that emergency showers are added to the testing schedule, and that records are displayed.

Welfare

• Is there a good standard of housekeeping within this area? Is it tidy and cleared of surplus items?

  Good

  Fair

  Poor

• Take action to ensure that the level of housekeeping improves in this area; waste should be removed, and surplus items should be moved to suitable storage.

• Are the toilets, showers and kitchenette clean and tidy? Where present, please check microwaves, fridges, etc

  Good

  Fair

  Poor

  N/A

• Take action to ensure that the level of housekeeping improves in this area.

• Where present, are the hand wash facilities clean and correctly stocked?

  Yes

  No

  N/A

• Take action to ensure that the area is cleaned regularly, and that used items are replaced.

• Is the area comfortable with good lighting, temperature, furniture, flooring, fixtures & fittings?

  Yes

  No

• Please make note of areas of concern

• Does the area have the correct level of security arrangements (eg. swipe access, keypad access, etc)?

  Yes

  No

• Please make note of areas of concern

Electrical Safety

• Is electrical equipment in good condition with valid test date (eg. PAT label)?

  Yes

  No

  N/A

• Take immediate action to ensure equipment without a valid test label is taken out of action, and not returned to use until it has been tested and labelled.

• Where required, has fixed appliance testing been undertaken, and is there a valid test date displayed on the equipment?

  Yes

  No

  N/A

• Take immediate action to ensure equipment without a valid test label is taken out of action, and not returned to use until it has been tested and labelled.

• Where present, are extension leads used correctly (no daisy-chaining; not overloaded)?

  Yes

  No

  N/A

• Take immediate action to ensure equipment is safe

• Is high voltage equipment in use (ie. equipment requiring greater than mains voltage)?

  Yes

  No

• Are all relevant permissions in place?

  Yes

  No

• Take immediate action - make equipment safe and remove from use until all permissions are in place.

• Are all relevant controls in place – warnings, interlocks, emergency stops, earthing, etc?

  Yes

  No

• Take immediate action - make equipment safe and remove from use until all controls are in place.

• Is there any self-built electrical equipment in the area ?

  Yes

  No

• ADD QUESTIONS HERE! Karen, Craig & Simon to set sub-questions here about design, risk assessments, technical specifications etc.

  Yes

  No

High Profile Signage

• Is correct safety signage in place where necessary (eg. on lab entrances)?

  Yes

  No

  N/A

• Take immediate action to ensure correct safety signage is placed in this area.

• Is correct signage in place on hazardous storage cabinets (eg. flammable signage on solvent storage cabinets)?

  Yes

  No

  N/A

• Take immediate action to ensure correct safety signage is attached to the storage cabinet.

Materials Management

• Are materials (eg. hazardous chemicals, metal stock materials, etc) in use in this area?

  Yes

  No

• Where required, is there an up to date LabCup inventory?

  Yes

  No

  N/A

• Take action to ensure that all appropriate material (eg. hazardous chemicals) are added onto the LabCup system.

• Are materials being stored and transported correctly?

  Yes

  No

• Take action to ensure that materials are stored and transported correctly.

• Where appropriate, are the materials labelled correctly?

  Yes

  No

• Take immediate action to ensure that all materials are labelled correctly.

• Where appropriate, are the materials segregated correctly?

  Yes

  No

• Take immediate action to ensure that correct segregation is in place.

  Yes

  No

  N/A

• Where required, are hazardous spills kits available for immediate use?

  Yes

  No

  N/A

• Take immediate action to ensure that hazardous spills kits are made available.

• Where present, are heavy items stored correctly?

  Yes

  No

  N/A

• Take immediate action to ensure that heavy items are moved to correct, safe storage.

Biological

• Is biological work (non-GM or GM) conducted within this area?

  Yes

  No

• Are specific biological safety inspections being conducted in this area (eg. by the Faculty Biological Safety Manager)?

  Yes

  No

• Take immediate action to ensure that this work activity is notified to the Faculty Biological Safety Manager, who can provide advice on Faculty procedures (including risk assessment and authorisation procedures).

Noise & Vibrations

• Is there any equipment within the area which produces noise?

  Yes

  No

• Are appropriate noise assessments in place? NICOLA AND SH TO EXPAND

  Yes

  No

• Take immediate action - make equipment safe and remove from use until appropriate assessments are in place.

• Where appropriate, is hearing protection available and suitable and sufficient ?

  Yes

  No

  N/A

• Take immediate action - ensure that the equipment is not used until appropriate hearing protection is available for use.

• Is there any equipment within the area which produces vibrations?

  Yes

  No

• Are appropriate vibration assessments in place? NICOLA AND SH TO EXPAND

  Yes

  No

  N/A

• Take immediate action - make equipment safe and remove from use until appropriate assessments are in place.

Ionising Radiation

• Is ionising radiation used within this area?

  Yes

  No

• Which types of ionising radiation are used in the area?

  Select Radioactive sources (eg. 32P, etc) X-rays

  • Radioactive sources (eg. 32P, etc)
  • X-rays

• Are specific radiation inspections being conducted in this area (eg. by your local Radiation Protection Supervisor or the Radiation Protection Unit)?

  Yes

  No

• Are risk assessments and SOPs valid and available?

  Yes

  No

• Take immediate action to ensure that this work stops until valid risk assessments and SOPs are available.

• Are local rules, Safe Systems of Work and training records valid and available?

  Yes

  No

• Take immediate action to ensure that this work stops until this information is available.

• Are film badges, shielding, guarding and interlocks being used correctly, with inspection records valid and available?

  Yes

  No

• Take immediate action to ensure that this work stops until all procedures, protective devices and records are available

• Is the correct PPE (eg. lab coat, safety glasses, gloves, etc) available and being used?

  Yes

  No

• Take immediate action to ensure that this work stops until all required PPE is available, and all users have been trained in its use.

Non-Ionising Radiation

• Is non-ionising radiation used within this area?

  Yes

  No

• Which of the following sources of non-ionising radiation are present?

  Select Lasers Magnets Microwaves UV/LEDs/mercury lamps

  • Lasers
  • Magnets
  • Microwaves
  • UV/LEDs/mercury lamps

• Are specific non-radiation inspections being conducted in this area (eg. by the Radiation Protection Unit)?

  Yes

  No

• Are risk assessments and SOPs valid and available?

  Yes

  No

• Take immediate action to ensure that this work stops until valid risk assessments and SOPs are available.

• Are local rules, Safe Systems of Work and training records valid and available?

  Yes

  No

• Take immediate action to ensure that this work stops until this information is available.

• Are shielding, guarding and interlocks being used correctly, with inspection records valid and available?

  Yes

  No

  N/A

• Take immediate action to ensure that this work stops until all protective devices and records are available

• Is the correct PPE (eg. lab coat, laser goggles, etc) available and being used?

  Yes

  No

• Take immediate action to ensure that this work stops until all required PPE is available, and all users have been trained in its use.

PPE / RPE

• Is specific PPE/RPE required when working in this area?

  Yes

  No

• Where required, are the following items of PPE supplied, used, stored and maintained correctly? Lab coats, eye protection, gloves, footwear, respiratory protection and hearing protection .

  Yes

  No

• ?????????????????

• Were all lab users wearing correct PPE at the time of the inspection?

  Yes

  No

• Please note down their names.

• Where respiratory protection is used, is it suitable and fit for purpose ?

  Yes

  No

  N/A

• Take immediate action to ensure that this activity stops and does not restart until suitable respiratory protection is available

• Are there records of users being trained in the safe use, storage and maintenance of the RPE?

  Yes

  No

• ????????????

  Yes

  No

  N/A

• Are there records of face-fitting by a trained and competent face fitter?

  Yes

  No

• ?????????????????

• Are users fully aware of the limitations of RPE?

  Yes

  No

• ?????????????????

• Do users conduct monthly inspections on the equipment and do they keep records?

  Yes

  No

• ???????????????

Pressure Systems

• Are pressure vessels in use in the area?

  Yes

  No

• Do all of the pressure vessels have valid statutory inspection certificates?

  Yes

  No

• Take immediate action to ensure equipment without a valid certificate is taken out of action, and that equipment is inspected and certified before being returned to use

• If the pressure vessel is below 250 bar, does it have a valid maintenance record?

  Yes

  No

• In future, ensure that all maintenance records are retained, and ensure the vessel is placed onto a planned preventative maintenance schedule.

• Is the equipment clearly marked with a safe working pressure ?

  Yes

  No

• Take action to ensure that the safe working pressure is displayed clearly on the equipment.

Compressed Gases

• Are compressed gases and/or cryogenic materials being used in this area?

  Yes

  No

• Is a gas detection system (eg. low oxygen alarm) required for this area?

  Yes

  No

• Is the gas detection system installed correctly, and is it on a maintenance schedule?

  Yes

  No

• Take action to ensure that a maintenance schedule is put in place for the detection system, in order to ensure that it continues to function correctly.

• Where present, is the fixed pipework (eg. pipes, manifolds, connections, etc) appropriate?

  Yes

  No

  N/A

• Take action to ensure that the fixed pipework is inspected, and that any required changes are made as soon as possible.

• Are gas cylinders in use in this area?

  Yes

  No

• Are cylinders stored properly, with correct regulators and segregation?

  Yes

  No

• Take immediate action to ensure gas cylinders are stored appropriately.

• Do all gas regulators have a valid inspection date on display?

  Yes

  No

• Take immediate action - where a valid test date is not present, the regulator must be removed from use.

• Are cryogenic vessels present in this area?

  Yes

  No

• Are the cryogenic vessels suitable and in good condition?

  Yes

  No

• The vessel must be removed from use if it is not in good condition; it should be inspected and either repaired or replaced.

• Where required, is there a Written Scheme of Examination?

  Yes

  No

• The equipment should be removed from use until the equipment has been examined, and a written scheme of examination completed.

• Where cryogenic material is being used, is appropriate PPE available for immediate use (eg. thermal gloves, apron, face visor, etc)?

  Yes

  No

• Take immediate action to ensure that suitable PPE is placed in the area where cryogenic material is being used.

Lifting equipment

• Is lifting equipment in use in this area?

  Yes

  No

• Does all of the lifting equipment have a valid statutory inspection certificate on display and in date?

  Yes

  No

• Take immediate action to remove the equipment from use until it has been inspected and certified

• Is the equipment stored correctly ?

  Yes

  No

• Take immediate action to ensure equipment is stored correctly

Working at Height

• Are ladders, steps, kick stools or elevated platforms in use in this area?

  Yes

  No

• Is the equipment in good condition, with a valid check date displayed (eg. scaftag)?

  Yes

  No

• Take immediate action to remove the equipment from use until it has been repaired and/or inspected/labelled

• Have all users of this equipment received working at height training?

  Yes

  No

  N/A

• Take immediate action to stop users from using this type of equipment until they have completed working at height training.

• Has training been recorded, and are the records available?

  Yes

  No

• Ensure training is recorded in future, and that the records are available.

Local Exhaust Ventilation systems

• Is LEV (eg. fume cupboards, class II microbiological safety cabinets, etc) used in this area?

  Yes

  No

• Has the LEV been inspected within the last 14 months?

  Yes

  No

• Take immediate action - remove the LEV from use and ensure it is not used again until it has been inspected and tested.

• Is a pre-use checklist present, and is it up to date?

  Yes

  No

• Take action to ensure that a pre-use checklist is displayed on/close to the LEV, and that it is updated as required.

• Is the LEV clean and free from dust?

  Yes

  No

• Take action to ensure that the LEV is cleaned regularly

• Is at least 50% of the fume cupboard cleared from clutter?

  Yes

  No

• Take action to ensure the LEV is cleared of all unnecessary equipment after use, and that there is a good standard of housekeeping.

• Are all flow indicators and alarms working properly?

  Yes

  No

• Take immediate action - remove the LEV from use and ensure that a qualified engineer attends as soon as possible to make any repairs that are required.

• Are the fume cupboard sashes closed if they are not in use?

  Yes

  No

  N/A

• Take immediate action - close fume cupboard sash and ensure users are reminded of the safe operation procedures for using fume cupboards.

• Is ductless LEV in use in this area?

  Yes

  No

• Is the ductless LEV being correctly managed and maintained (e.g. service contract, filter changes, etc)?

  Yes

  No

• Take action to ensure that the ductless LEV is placed onto a service contract, and that there is a planned preventative maintenance schedule in place.

• Are flexible extraction arms (eg. elephant trunking?) in use in the area?

  Yes

  No

• Is the capture distance specified in the risk assessments and the Allianz statutory inspection reports?

  Yes

  No

• Take action to ensure that this information is added to the risk assessment, and that Allianz is including this information on their reports.

Soldering

• Is soldering equipment being used in this area?

  Yes

  No

• Has a suitable risk assessment been completed for this activity?

  Yes

  No

• Take immediate action - all soldering must be stopped until a suitable risk assessment has been completed.

• Is the correct extraction in use (based on frequency and duration of use)?

  Yes

  No

• Take immediate action - ensure that no soldering activities are conducted until the correct extraction is present.

• Is the capture distance of the extraction unit specified in the risk assessment?

  Yes

  No

• Take action to ensure that this information is added to the risk assessment.

• Is Lead or rosin based solder in use?

  Yes

  No

• Are the control measures correct for this type of solder?

  Yes

  No

• Take action to ensure that no soldering activities are conducted until the correct control measures have been introduced.

Waste Management

• Are correct waste disposal routes being followed (consider hazardous materials, sharps, tiger, office waste, etc)

  Yes

  No

• Take action to ensure that all users in the area are following the correct disposal routes for all types of waste, and that suitable waste receptacles are present within the area.

Work Equipment

• Are hand-held tools (eg. screwdrivers, ?????) used in this area?

  Yes

  No

• Are adequate controls in place?

  Yes

  No

• Take immediate action to remove the equipment from use until suitable control measures are in place.

• Are any water systems (such as water baths, chillers, etc) in use in this area?

  Yes

  No

• Are all adequate controls (which may include controls against Legionella) in place?

  Yes

  No

• Take immediate action to remove the equipment from use until suitable control measures are in place.

• Where required, are adequate controls (eg. signage, access control, earth, interlocks, emergency stops, etc) in place and functioning correctly

  Yes

  No

  N/A

• Please identify areas of concern.

Inspection Summary

• The inspection team found the overall condition of this area to be:

  Good

  Fair

  Poor

• Please provide reasons for this assessment:

• Are there any further comments? This may include areas of good practice identified during the inspection.

  Yes

  No

• Please insert your comments here.