Medicine Control Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

DRUG REGISTERS: All the following is in place -

Schedule 1 Drugs:

• 1. The name of the medicine or scheduled substance

  Yes

  No

  N/A

• 2. The date on which the prescription was dispensed

  Yes

  No

  N/A

• 3. The dosage form and quantity of the medicine or scheduled substance

  Yes

  No

  N/A

• 4. Stock received

  Yes

  No

  N/A

• 5. Monthly balancing of stock

  Yes

  No

  N/A

• 6. Signed by Occupational Health Nurse Practitioner

  Yes

  No

  N/A

Schedule 2 Drugs:

• 1. The name of the medicine or scheduled substance

  Yes

  No

  N/A

• 2. The date on which the prescription was dispensed

  Yes

  No

  N/A

• 3. The dosage form and quantity of the medicine or scheduled substance

  Yes

  No

  N/A

• 4. Stock received

  Yes

  No

  N/A

• 5. Monthly balancing of stock

  Yes

  No

  N/A

• 6. Signed by Occupational Health Nurse Practitioner

  Yes

  No

  N/A

Schedule 3 Drugs:

• 1. The name of the medicine or scheduled substance

  Yes

  No

  N/A

• 2. The date on which the prescription was dispensed

  Yes

  No

  N/A

• 3. The dosage form and quantity of the medicine or scheduled substance

  Yes

  No

  N/A

• 4. Stock received

  Yes

  No

  N/A

• 5. Monthly balancing of stock

  Yes

  No

  N/A

• 6. Signed by Occupational Health Nurse Practitioner

  Yes

  No

  N/A

• 7. Checked by the Occupational Health Practitioner

  Yes

  No

  N/A

Schedule 3 Drugs:

• 1. The name of the medicine or scheduled substance

  Yes

  No

  N/A

• 2. The date on which the prescription was dispensed

  Yes

  No

  N/A

• 3. The dosage form and quantity of the medicine or scheduled substance

  Yes

  No

  N/A

• 4. Stock received

  Yes

  No

  N/A

• 5. Monthly balancing of stock

  Yes

  No

  N/A

• 6. Signed by Occupational Health Nurse Practitioner

  Yes

  No

  N/A

• 7. Checked by the Occupational Health Practitioner

  Yes

  No

  N/A

Schedule 4 Drugs:

• 1. The name of the medicine or scheduled substance

  Yes

  No

  N/A

• 2. The date on which the prescription was dispensed

  Yes

  No

  N/A

• 3. The dosage form and quantity of the medicine or scheduled substance

  Yes

  No

  N/A

• 4. Stock received

  Yes

  No

  N/A

• 5. Monthly balancing of stock

  Yes

  No

  N/A

• 6. Signed by Occupational Health Nurse Practitioner

  Yes

  No

  N/A

• 7. Checked by the Occupational Health Practitioner

  Yes

  No

  N/A

Medicine Control Procedure (B.GM.PR.OH.15)

Purchasing/Receiving/Control of Medicine:

• 1. The OHP sign all purchase orders

  Yes

  No

  N/A

• 2. Expired Medicine is demarcated and in a sealed container clearly marked "Expired Medicine"

  Yes

  No

  N/A

• 3. Dispensing License in place

  Yes

  No

  N/A

• 4. Storage of Medicine: <br><br>Area is clean, secure and suitable for compounding and dispensing with sufficient lighting

  Yes

  No

  N/A

• 5. Temperature in the medicine room does not exceed 25'C and daily temperature checks are recorded

  Yes

  No

  N/A

• 6. Flammable and Hazardous materials such as Ethanol and Methylated Spirits stored separately or in ventilated metal cupboard

  Yes

  No

  N/A

• 7. Fridges are clean and defrosted, ice build-up <1/2cm

  Yes

  No

  N/A

• 8. Shake Test:<br><br>To determine whether vaccines such as DTP, DT, TT, Hep B and HiB have been frozen, shake the vials. If it has never been frozen, it will turn cloudy and smooth immediately after being shaken. No sediment or very little sediment will have formed at the bottom of the vial after standing for 30 minutes. If granular particles can be seen after shaking and heavy sediment is present - DISCARD

  Yes

  No

  N/A

• 9. Medicine Labels:<br><br>Patient details<br>Supplier details<br>Medicine detail (generic name, dosage form e.g. capsules, strength e.g. 250mg, quantity, schedule, batch nr., expiry date<br>Dispensing date<br>Directions for use<br>Max and Min interval between dosages

  Yes

  No

  N/A

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