FRAMEWORK

Action list

  • Average process time

Participants

  • Local Manager / Operations Manager

  • CSD Manager

  • Local BU rep. LFB

  • Local BU rep. LFA

  • Local BU rep. PC

  • Local BU rep. PIC

  • Local BU rep. WET END

  • Local BU rep. PIELCOLOR

  • Local BU rep. PURCHASING

Inputs

  • Action list

  • Complaints

  • Long term demand plan

  • Long Term purchasing plan

  • Stock Analysis Report

  • Weekly Stock Report

  • SMOG

  • Order entry

  • Points of input from BU (2days before)

  • Production volumes

  • Check the KPI'S

  • Check off due corrective actions from BU and from past meeting

  • BU reporting

  • CSD - Customer intake - order quality

  • Purchasing

  • Warehouse usage

  • Stock reporting (RED, SMOG, Uniques, RAT)

  • Resume of new corrective actions

  • Capacity issues for coming month

EVALUATION

1. ORGANISATION

1.1 Meeting

  • Did the meeting start and end according to the agreed times?

  • All participants where on time.

  • Framework is accepted.

  • The meeting is held according to the agreed frequency. (Use action list to verify dates)

1.2 Agenda

  • The agenda is used to guide the sequence of the topics.

  • All agenda topics were discussed in their timeframe.

  • The chairman previously defined a set of goals to achieve.

  • A communication was sent to all participants previously to clarify the goal of this meeting.

1.3 Chairman

  • All variances are being discussed.

  • Discussions are controlled. Only the necessary information is being discussed.

  • The chairman clearly expresses his expectations to all participants and controls structure and discipline.

  • The chairman considers the remarks of the participants concerning the topics that are discussed.

  • All participants received their information on time and were prepared.

  • There is a central action and decision log on the table.

1.4 Participants

  • All participants were equally involved in the meeting.

  • Participants express their expectations regarding behaviour and effectiveness to each other.

  • All participants were prepared and contributed effectively to the meeting with their knowledge.

  • All participants have a pro-active attitude towards problem solving.

  • In case of absence of any participant, a replacement is designated to attend.

2. Effectiveness

PlanningParticipants

  • Participants have a good knowledge about the activities of their department.

  • Solutions are found for deviations from planning.

  • Solutions are noted on an action log.

  • Variances are considered when planning future activities.

Do

  • Discussions are lead by facts.

  • Past experiences are used to find solutions for new obstacles.

  • All participants have recorded their action points.

  • Action points are summerized at the end of each discussion.

Check

  • Participants verify the progress of the current activities.

  • Urgencies are identified and acted upon.

  • The action list of the previous meeting is reviewed. Deviations are rescheduled without "re-treating" the problem.

  • KPI's are evaluated.

  • KPI's are revolving in a positive trend.

Act

  • Actions are summerized and scheduled by participants.

  • Less than 10% of the actions on the action list need rescheduling.

  • The action list is part a larger action plan that leads to continuous improvement.

  • END

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.