Monthly Health and Safety Property Inspection

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Cleaning Contractor

• Electrical - EICR, electrical remedials

• Fire Safety

• General Building repairs

• Landscaping

• Lightning Protection

• Lift Maintenance

• Man-safe/Fall arrest system

• Mechanical - gas safe, boiler servicing, plumbing

• Security

• Window Cleaning (High Level)

• Water Management - CWST cleans/Chlorination etc...

Management of H&S

• Is the H&S law poster displaided within the workspace?

  Yes

  No

  N/A

• Is the Employer liability Insurance document displayed and in date?

  Yes

  No

  N/A

• Is a copy of the organisational H&S policy onsite and available to staff?

  Yes

  No

  N/A

• Is the Energy Proficiency Certificate (EPC) displayed and in date?

  Yes

  No

  N/A

• Is the gas safety certifcation displayed and in date?

  Yes

  No

  N/A

• Have all incidents, accidents and near misses been recorded and reported to your line manager/recorded on Meridian?

  Yes

  No

  N/A

• If asbestos is known to be present, is it free from obvious damage?

  Yes

  No

  N/A

• Is an up to date asbestos register available onsite for contractors to read

  Yes

  No

  N/A

• Have all contractors who have completed works over the past 1 month signed the register to say they have read it prior to commencing works.

  Yes

  No

  N/A

• Are contractors working safely (to agreed risk assessments, method statements) and is suitable warning signage available?

  Yes

  No

  N/A

• Is there a written process to deal with spillages, inclement weather etc. which does not rely on merely placing signage in affect areas?

  Yes

  No

  N/A

• Are first aid boxes checked regularly to ensure suitable supply of materials (manned sites)?

  Yes

  No

  N/A

• Who is the responsible person identified to check First Aid boxes

  Yes

  No

  N/A

Fire Safety

• Is the fire panel operational and clear of all faults?

  Yes

  No

  N/A

• Have any false alarms and/or activations been recorded in the fire log-book?

  Yes

  No

  N/A

• Is there a laminated copy of the fire zonal plan next to the fire panel?

  Yes

  No

  N/A

• Is the information relating to fire safety which should be displayed next to the fire panel up to date.?

  Yes

  No

  N/A

• Is there a Property Information Box (PIB) on the wall near the Fire Alarm panel?

  Yes

  No

  N/A

• Is the key for the PIB available?

  Yes

  No

  N/A

• Has the information within the PIB been checked this month and updated if required?

  Yes

  No

  N/A

• How many PEEPs are there currently onsite

• Is information relating to the testing of the fire alarm system clearly displayed?

  Yes

  No

  N/A

• Are there fire evacuation notices, and are they up to date?

  Yes

  No

  N/A

• Has a fire evacuation been completed within the last 4 months?

  Yes

  No

  N/A

• Is there are a fire log-book for the site and are all the records within up to date?

  Yes

  No

  N/A

• Are call points being checked weekly in rotation and recorded in the fire log-book?

  Yes

  No

  N/A

• Have emergency lighting monthly flick test been undertaken and recorded in the fire log-book?

  Yes

  No

  N/A

• Check fire extinguishers are in place, not discharged and marked as serviced in last 12 months?

  Yes

  No

  N/A

• Is the dry/wet riser test certificate held within the fire log-book/Meridian

  Yes

  No

  N/A

• Check 10% of all fire doors to ensure they close correctly, are in a good condition and have the correct signage?

  Yes

  No

  N/A

• Are current records of sprinkler testing and maintenance held within the fire log-book/Meridian?

  Yes

  No

  N/A

• If applicable; is the Fire Warden List up to date?

  Yes

  No

  N/A

Internal Areas

• Are all corridors, passageways, stairs and egress routes clear from obstruction?

  Yes

  No

  N/A

• Is the lighting adequate, well maintained in good working order?

  Yes

  No

  N/A

• Are stair/floor surfaces and internal decorations maintained in good order?

  Yes

  No

  N/A

• Are restrictors on windows still in place and operating properly?

  Yes

  No

  N/A

• Are cleaners’ cupboards locked to prevent unauthorised access?

  Yes

  No

  N/A

• Is the asbestos monitoring/reinspection report up to date on Meridian?

  Yes

  No

  N/A

• Are cleaning materials / hazardous substances being stored correctly with the appropriate up to date safety data sheets, stored in a clearly marked COSHH folder?

  Yes

  No

  N/A

• Is the appropriate PPE available for all when using cleaning materials/hazardous stubstances

  Yes

  No

  N/A

• Do all portable electrical appliances have an in date test sticker (including vacuum cleaners)?

  Yes

  No

  N/A

Plant Rooms and Roof Areas

• Are all restricted areas i.e. plantrooms/roof areas point locked and secure?

  Yes

  No

  N/A

• Is padding and signage, where provided, in place and marked on immovable obstructions?

  Yes

  No

  N/A

• Has all water treatment, maintenance and monitoring (Including monthly temperature<br>checks) been carried out and are records up to date?

  Yes

  No

  N/A

• Has the boiler safety checks, servicing and gas safe certification been issued/uploaded and displayed where needed?

  Yes

  No

  N/A

• Has the condition of the roof edge protection been checked to ensure it remains in safe condition?

  Yes

  No

  N/A

• Are plant rooms free from combustible materials?

  Yes

  No

  N/A

• Are hazardous substances in the plant rooms being stored correctly with up to date safety data sheets?

  Yes

  No

  N/A

• Are all dry riser cupboards clear from any combustibles.

  Yes

  No

  N/A

• Are under stairwell spaces free from materials.

  Yes

  No

  N/A

Lifts and Power Operated Doors/Gates and Barriers

• Are lifts working correctly?

  Yes

  No

  N/A

• Is the LOLER inspection certification up to date?

  Yes

  No

  N/A

• Is the lift service log up to date?

  Yes

  No

  N/A

• Are lift motor rooms free from debris and obstructions?

  Yes

  No

  N/A

• Are lift emergency communication buttons working and are they checked regularly?

  Yes

  No

  N/A

• Is the correct signage in place to warn no to use during a fire

  Yes

  No

  N/A

• Have disabled refuge point telephones / communication systems / emergency alarms been<br>checked?

  Yes

  No

  N/A

• Are powered operated doors and gates/barriers working correctly and regularly maintained?

  Yes

  No

  N/A

External Areas

• Are refuse storage areas clean and well maintained?

  Yes

  No

  N/A

• Are pedestrian routes well maintained and free from trip/fall hazards?

  Yes

  No

  N/A

• Are pedestrian routes free from ice/snow?

  Yes

  No

  N/A

• Are there sufficient quantities of salt/sand?

  Yes

  No

  N/A

• Are vehicle / pedestrian routes adequately segregated i.e. barrier or hatched markings?

  Yes

  No

  N/A

• Are fire exits servicing the property clear from obstructions with correct signage ‘Fire Exit – Keep Clear’?

  Yes

  No

  N/A

• Are planted areas / landscaping free from debris and well maintained?

  Yes

  No

  N/A

• Are road signs and directory signboards free from damage, graffiti and obstruction from<br>landscaping?

  Yes

  No

  N/A

• Is site lighting working and undamaged?

  Yes

  No

  N/A

• Is the building free from visible defects and structural damage?

  Yes

  No

  N/A

• Are restricted areas adequately secured?

  Yes

  No

  N/A

• Is there adequate pest control in place (for rodents, pigeons etc.) and these do not present a trip hazard?

  Yes

  No

  N/A

• Are outside areas being maintained and clear of tenant belongings e.g. bikes or plant pots on windowsills?

  Yes

  No

  N/A