Monthly Maintenance Form

Title Page

Site conducted
Conducted on
Prepared by
Location

Date
Person Reporting

Outside

Swings: Ropes- frayed ends or sections
Swings: Bolts- loose, metal fatigue, rust
Swings: Clips- Secure
Swings: Tyres-no worn parts
Swings: Safety Surface appropriate
Swings: No finger or head entrapment hazards
Slide: Is their appropriate safety surfacing?
Slide: Is ladder safe?
Slide: Is slide itself free of sharp edges, protrusions, wear and tear?
Slide: Is platform safe?
Slide: No finger or head entrapment hazards
Sandpit: Condition of sand- depth, odour
Sandpit: Edgings- intact, containing the sand
Sandpit: Sun Cover- appropriate
Sandpit: Post- secure
Sandpit: Drainage- adequate
Sandpit: Sand play equipment safe- cracks, rust, chips
Water: Water trough is stable, not leaking or easily moved
Water: Water play equipment is safe
Water: Hose Reel- easily operated, no leaks
Carpentry: Table - vices working
Carpentry: Tools- stored securely
Moveable Equipment: Trolleys- wheels, handles safe, no entrapment hazards
Moveable Equipment: Ladders- can be secured, no entrapment hazards
Moveable Equipment: Plants- cleats secured, no cracks or splinters
Moveable Equipment: Play/climbing boxes- structure is sound, water not pooling inside
Moveable Equipment: Cable reels- structure sound, no bolts protruding
Moveable Equipment: Placement- mobile equipment is placed with correct safe fall zones on safety surfacing, no finger or head entrapment hazards
Moveable Equipment: Ropes, cords, pulleys (or toys that include a rope or cord) are secured stored and accessible to children only when being supervised
Other equipment: Bikes, trikes, scooters- safe condition and used or supervised appropriately
Other equipment: Climbing equipment etc- safe condition and clear procedures for use and supervision, no finger or head entrapment hazards
Rubbish: Removed when needed
Rubbish: Stored away from children's play areas
Footpaths: Even surfaces, no cracks or gaps, good drainage
Grass: Even surfaces, no cavities or gaps, good drainages
Bark chips: required depth
Bark chips: turned as required
Bark chips: no foreign objects
Fences: adequate height
Fences: secure all around
Fences: no wire protrusions
Gates: Childproof
Gardens: poisonous plants
Gardens: Trees and low hanging branches- maintained and assessed by qualified professionals when required
Gardens: animal droppings
Gardens: no bodies of water
Building Exterior: structure stable, no protruding nails
Building Exterior: windows safe and intact, no broken glass
Shed: Secure from children
Shed: tools stored securely
Shed: Equipment stored safely- not likely to fall on anyone
Other: no vandalism, dangerous or foreign objects (eg broken glass)

Inside

Floors: free of trip, slip, fall hazard
Floors: free of protrusions, power plugs, nails etc
Exits: emergency exits clearly marked
Exits: exits not blocked, locked
Passages: at least 850mm wide (NZ building code)
Lighting: light fittings are safely secured to walls
Lighting: light fittings clean and covered
Lighting: Emergency or security lighting is operational
Heating: nothing on or near heaters that is flammable
Ventilation: All areas have good ventilation
Noise: acceptable noise levels when children are inside
Noise: acceptable noise levels for staff in the office
Rubbish Disposal: bins are not obstructing movement around preschool
Rubbish Disposal: bins are regularly emptied and cleaned
Rubbish Disposal: Sharps or body fluids disposed of safely
Office: no cords across floors
Office: no unrestrained high storage areas
Office: correct ergonomics for desk and seating
Stacking/Storage: passages unobstructed
Stacking/Storage: furniture secured against earthquakes
Stacking/Storage: no unsafe items at high levels
Stacking/Storage: no shelves overloaded
Stacking/Storage: Items stored out of child reach where necessary
Stacking/Storage: earthquake restraints where necessary (eg fish tanks, stereo, microwave)
Electricity: no bare, broken or worn wire or cables
Electricity: no overloaded sockets
Electricity: safety caps in all unused sockets
Electricity: portable appliances have a current test certificate
Electricity: RCD's used outside where necessary
Electricity: no dangling or trailing power cords
Emergency: Emergency alarms working
Emergency: Smoke detectors working
Fire protection: Extinguishers available-staff know how to use them
Fire protection: Hoses available-staff know how to use them
Fire protection: Clear access to equipment
Fire protection: Drills carried out regularly and record kept
First Aid: Located and locked as required
First Aid: stocked as required
First Aid: Medicines stored appropriately and securely. Kept separate from First Aid
Equipment: PC's safely located and correctly installed
Equipment: Photocopies/printers adequately ventilated
Equipment: Telephone operational
Equipment: Guillotines etc stored and used safely
Substances: Cleaning fluids safely stored
Substances: Kitchen and laundry items stored safely
Substances: Any other chemicals stored safely
Kitchen: Child-proof gate operational
Kitchen: knives and other implements out of reach of children
Kitchen: Oven and fridge childproof, stoveguard
Kitchen: Cups/plates in good condition-no cracks or chips
Kitchen: hygiene practices for children's drinking water
Kitchen/Laundry: no dangling or trailing cords
Kitchen: rubbish bin secured with a lid, regularly emptied and cleaned
Laundry: Door locked when not in use
Water: Hot water temperature is 65 degrees
Toilets: Clean and tidy
Toilets: All fittings secure
Toilets: Floor clean and dry
Toilets: water at correct temperature
Toilets: Appropriate disposal of nappies
Toilets: Nappy changing facilities are appropriate and secure
Toilets: Mirrors safe
Furniture: Well maintained and in working order
Furniture: no protrusions- rounded table edges
Furniture: Earthquake restraints where necessary
Earthquake: are furniture and fittings resecured whenever layout is changed
Earthquake: pictures or wall displays secured
Play: Family play area
Equipment: Resources safe and well maintained