Monthly - Site File Audit

• Document No.

• Audit Title

• Client / Site

• Company Name

• Conducted on

  Date

• Prepared by

• Site Name/Location
  Address

• Project Manager 16(2)

• Supervisor Name 8(7)

• Safety Representative

Administration Documents

• Mandatory agreement signed (Sec 37(2))

  Yes

  No

  N/A

• Notification of Constuction Work to Department of Labour (CR 4(1))

  Yes

  No

  N/A

• Is the Letter of Good Standing valid (CR 5(1)(j))

  Yes

  No

  N/A

• Valid untill which Date

  Date

• LOG Registration Number

• WCL2 or FEM forms available

  Yes

  No

  N/A

• Legal registered name of company

  Yes

  No

  N/A

• Company Organogram on file?

  Yes

  No

  N/A

• Health and Safety plan approved? (CR7(1)(b))

  Yes

  No

  N/A

• Health and Safety file complete in full (CR 5(1)(s))

  Yes

  No

  N/A

• Client Health and Safety Specs on file? (CR 5(1)(b)

  Yes

  No

  N/A

• Contractor Appointment in place? (CR 7(1)(v))

  Yes

  No

  N/A

• Updated and recent copy of OHS Act and Construction Regulations 2014 available?

  Yes

  No

  N/A

• Health and Safety policy available? (Sec 7)

  Yes

  No

  N/A

• Enviromental Policy available?

  Yes

  No

  N/A

• HIV Policy in place?

  Yes

  No

  N/A

• Substance Abuse Policy?

  Yes

  No

  N/A

• Waste Policy in place?

  Yes

  No

  N/A

• On Site Emergency Plan?

  Yes

  No

  N/A

• Waste Management Plan?

  Yes

  No

  N/A

• Valid Public Liability Insurance (Sec 37(2))

  Yes

  No

  N/A

• Audit Arrangements

  Yes

  No

  N/A

• List of Employees available?

  Yes

  No

  N/A

• List of Sub-Contractors

  Yes

  No

  N/A

• Sub-contractor mandatory agreement available?

  Yes

  No

  N/A

• Personal Information forms completed and available?

  Yes

  No

  N/A

Legal Appointments

• Assistant to the CEO (Sec 16(2))

  Yes

  No

  N/A

• Construction Manager (CR 8(1))

  Yes

  No

  N/A

• Construction Supervisor (CR 8(7))

  Yes

  No

  N/A

• Assistant Construction Supervisor ((CR 8(8))

  Yes

  No

  N/A

• Health and Safety Representative (20 employees+) (Sec 17(1))

  Yes

  No

  N/A

• Health and Safefty Commitee member (Sec 19(3))

  Yes

  No

  N/A

• Incident Investigator (GAR 9(2))

  Yes

  No

  N/A

• First Aider (GSR 3(4))

  Yes

  No

  N/A

• Ladder Inspector (GSR 13A)

  Yes

  No

  N/A

• Assistant Construction Manager (CR 8(2)

  Yes

  No

  N/A

• PPE inspector

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Safety Officer (CR 8(5))

  Yes

  No

  N/A

• Full Time or Part Time

  Full time

  Part time

• What is the visit frequency

• Competency available for Safety Officer

  Yes

  No

  N/A

• Risk assessor (CR 9(1))

  Yes

  No

  N/A

• Portable Electrical Inspector

  Yes

  No

  N/A

• Construction Vehicle Inspector (CR23)

  Yes

  No

  N/A

• Excavation Supervisor (CR13)

  Yes

  No

  N/A

• Stacking & Storage (CR28(a))

  Yes

  No

  N/A

• Fire Equipment Inspector (CR 29(h)

  Yes

  No

  N/A

• Hazardous Chemical Substances

  Yes

  No

  N/A

• Emergency Co- ordinators

  Yes

  No

  N/A

• Fire Fighters (CR 29)

  Yes

  No

  N/A

• Hand Tool Inspector

  Yes

  No

  N/A

Risk Assessment

• Risk Assessment Procedure in place

  Yes

  No

  N/A

• Risk Register in place

  Yes

  No

  N/A

• Risk Assessments done and on file (CR 9)

  Yes

  No

  N/A

• Monitoring and Review plan in place

  Yes

  No

  N/A

• Proof of communication to employees

  Yes

  No

  N/A

• Risk Matrix available and in use

  Yes

  No

  N/A

• Baseline Risk assessment on file

  Yes

  No

  N/A

• Task sspecific risk assessments on file

  Yes

  No

  N/A

• Task Specific risk assessments signed off

  Yes

  No

  N/A

Inductions

• Company training induction available? (CR7(5))

  Yes

  No

  N/A

• Attendance register available as proof

  Yes

  No

  N/A

• Was the induction done by the client?

  Yes

  No

  N/A

• Was induction given to visitors and sub-contractors? (CR 7(6))

  Yes

  No

  N/A

Fall Protection

• Fall Protection Plan on file (CR 10(1)(a))

  Yes

  No

  N/A

• Fall Protection Plan Developer competency

  Yes

  No

  N/A

• Risk Assessment available?

  Yes

  No

  N/A

• Plan and Risk Assessment communicated?

  Yes

  No

  N/A

• Checklist on harness equipment done?

  Yes

  No

  N/A

• Supervisor in possesion of the Fall Protection plan

  Yes

  No

  N/A

Medical Fitness

• All Employees in possession of a valid medical and Annexure 3?

  Yes

  No

  N/A

• Medicals done annually?

  Yes

  No

  N/A

• Medicals done by a Medical Health Practitioner?

  Yes

  No

  N/A

• Practitioner practise stamp and registration number on fitness certificate?

  Yes

  No

  N/A

Checklists and Registers

• Hand Tool Register

  Yes

  No

  N/A

• Hand Tool Checklist

  Yes

  No

  N/A

• Wacker checklist

  Yes

  No

  N/A

• Enviromental checklist

  Yes

  No

  N/A

• PPE Monthly

  Yes

  No

  N/A

• Hygiene and Housekeeping

  Yes

  No

  N/A

• Fire Extinguisher Register

  Yes

  No

  N/A

• Fire Extinguisher Checklist

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Stacking & Storage

  Yes

  No

  N/A

• Butt Welder checklist

  Yes

  No

  N/A

• Hand Drill checklist

  Yes

  No

  N/A

• Extension Cord checklist

  Yes

  No

  N/A

• Grinder checklist

  Yes

  No

  N/A

• Pipe Threader Checklist

  Yes

  No

  N/A

• SHE Rep monthly checklist

  Yes

  No

  N/A

• PPE checklist

  Yes

  No

  N/A

• Hazardous Chemical Substances

  Yes

  No

  N/A

• Mobile Machinery

  Yes

  No

  N/A

• Excavations Inspections

  Yes

  No

  N/A

• First Aid Box

  Yes

  No

  N/A

MSDS's

• Hazardous Chemical Substances list available (HCS Regs)

  Yes

  No

  N/A

• MSDS' available?

  Yes

  No

  N/A

• MSDS' communicated

  Yes

  No

  N/A

• MSDS' consisting of 16 points

  Yes

  No

  N/A

Toolbox Talks

• Toolbox Talks done once a week

  Yes

  No

  N/A

• Proof of communication of toolbox talks on file

  Yes

  No

  N/A

Planned Task Observations (PTO's)

• PTO schedule in place

  Yes

  No

  N/A

• PTOs done regularly by supervisor

  Yes

  No

  N/A

DSTI's

• Daily safe task analysis done

  Yes

  No

  N/A

• Daily safe task analysis signed off

  Yes

  No

  N/A

Incident Investigations

• Incident reporting procedure

  Yes

  No

  N/A

• Incident flash reports on file

  Yes

  No

  N/A

• Incidents reported immediately

  Yes

  No

  N/A

• Incident register available

  Yes

  No

  N/A

• Near Miss reporting done

  Yes

  No

  N/A

PPE Arrangements

• PPE issue register available

  Yes

  No

  N/A

• Proof of previous PPE issues available on file

  Yes

  No

  N/A

• PPE awareness training done

  Yes

  No

  N/A

• PPE Policy on file

  Yes

  No

  N/A

GENERAL

• Workers hygiene and welfare facilities good

  Yes

  No

  N/A

• Toilet facilities available

  Yes

  No

  N/A

• Toilet paper available

  Yes

  No

  N/A

• Toilets clean

  Yes

  No

  N/A

• Transportation for workers policy in place

  Yes

  No

  N/A

• Transportation of workers policy communicated

  Yes

  No

  N/A

• Safe Work Procedure on file

  Yes

  No

  N/A

• Safe Work Procedures communicated

  Yes

  No

  N/A

• Non -conformance issue on file

  Yes

  No

  N/A

• Non-conformance procedure available

  Yes

  No

  N/A

• Close-out of NCR available and done in time

  Yes

  No

  N/A

• Health and Safety Commitee meetings conducted

  Yes

  No

  N/A

• Proof of minutes available and filed

  Yes

  No

  N/A

• Emergency plan available for the work area (CR29)

  Yes

  No

  N/A

• Emergency plans communicated

  Yes

  No

  N/A

• First Aider appointed on site (GSR 3(4))

  Yes

  No

  N/A

• First aider competent

  Yes

  No

  N/A

• First Aid sign posted

  Yes

  No

  N/A

• First Aider contact details poted and available

  Yes

  No

  N/A

• Enviromental Programmes in place?

  Yes

  No

  N/A

• Enviromental Management Plan available?

  Yes

  No

  N/A

• Spillages cleaned?

  Yes

  No

  N/A

Operator Appointments (CR23)

Operator

• Name & Surname

• What equipment does the person operate

• Competency current

  Yes

  No

  N/A

• Competency certificate expiry date

  Date

• Medical current

  Yes

  No

  N/A

• Date of expiry

  Date

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