MSDC Safety Advisory Group - Event Proposal Risk Assessment V1.0

• Event Name

• Brief Description of Event

• Conducted on

  Date

• Prepared by

Event Details

• Name of Event

• Type of Event

  Select Country Show Music Concert Fete or Village Day Bonfire/Fireworks Sporting Event Demonstration Circus Arts Festival Other

  • Country Show
  • Music Concert
  • Fete or Village Day
  • Bonfire/Fireworks
  • Sporting Event
  • Demonstration
  • Circus
  • Arts Festival
  • Other

• Specify type

  Select Cycling Running Walking Tournament Special fixture Skate/BMX Equestrian Other

  • Cycling
  • Running
  • Walking
  • Tournament
  • Special fixture
  • Skate/BMX
  • Equestrian
  • Other

• Details

• Specify type

  Select Theatre Live Music Film Dance Other

  • Theatre
  • Live Music
  • Film
  • Dance
  • Other

• Details

• Specify type

  Select Dance music Rock Music Pop Music Classical music Other

  • Dance music
  • Rock Music
  • Pop Music
  • Classical music
  • Other

• Details

• Date of proposed event

  Date

• Date SAG member notified of event

  Date

• Does the organiser require advice from the SAG?

  No

  Yes

• Is this sufficient notice for the SAG to give advice?

  No

  Yes

• Has an event plan been submitted?

  No

  Yes

• Date submitted

  Date

• Does this provide sufficient information as to safety arrangements?

  No

  Yes

Event Organisers' Details

• Name and Address of Event Organiser

• Is the organiser experienced at delivering this type of event?

  No

  Yes

• Are references available?

  No

  Yes

• Has an Event Safety Manager (Competent Person) been appointed?

  No

  Yes

• Contact Details

Event Site Details

• Address of event site
  Address

• Does the organiser have written permission from the land owner?

  No

  Yes

• Safety hazards on this particular event site

  Select steep/uneven ground water hazards limited ingress/egress limited space for event security issues lack of access for vehicles proximity to other hazards

  • steep/uneven ground
  • water hazards
  • limited ingress/egress
  • limited space for event
  • security issues
  • lack of access for vehicles
  • proximity to other hazards

• Please specify

• Will traffic management be required for this event?

  Yes

  No

  N/A

• Will road closures be in place?

  Yes

  No

  N/A

• Traffic Management Company employed?

  No

  Yes

• Contact details

• Will security stewarding be required for this event?

  Yes

  No

  N/A

• Security company employed?

  No

  Yes

• Contact details

• Numbers expected to attend (peak)

• Can the site easily accommodate the numbers attending including ingress and egress?

  No

  Yes

Key Risk Factors

• Has the event taken place before?

  No

  Yes

• Are records or references available?

  No

  Yes

• Event Duration

  less than 4 hours

  4-8 hours

  more than one day (no camping)

  more than one day (with camping)

• Time of event closure

  Before dark

  After dark

• Can the proposed event be comfortably accommodated within the calendar?

  No

  Yes

• Details of potential clashes and implications

• Are any particular activities unique to this event?

  Yes

  No

  N/A

• Please provide details

• Are these deemed to be low risk?

  No

  Yes

• Details of any temporary structures

  Select Marquees Staging Sound and Lighting Rig Inflatable structures Amusement rides none

  • Marquees
  • Staging
  • Sound and Lighting Rig
  • Inflatable structures
  • Amusement rides
  • none

• Details of any pyrotechnics

  Select fireworks stage pyrotechnics bonfire torchlit procession fire art none

  • fireworks
  • stage pyrotechnics
  • bonfire
  • torchlit procession
  • fire art
  • none

• Will alcohol be on sale inside the venue?

  Yes

  No

  N/A

• Estimated average age of those attending

  under 20

  21 - 35

  35 - 59

  60 +

Community Impact

• Is the event likely to cause noise disturbance to non-attendees?

  Yes

  No

  N/A

• Likelihood Scale

• Very low

• Low

• Medium

• High

• Very High

• Impact Scale

• Very low

• Low

• Medium

• High

• Very High

• Is the event likely to cause traffic congestion in the area?

  Yes

  No

  N/A

• Likelihood Scale

• Very low

• Low

• Medium

• High

• Very High

• Impact Scale

• Very low

• Low

• Medium

• High

• Very High

• Are attendees likely to cause disturbance or disorder outside the venue footprint?

  Yes

  No

  N/A

• Likelihood Scale

• Very low

• Low

• Medium

• High

• Very High

• Impact Scale

• Very low

• Low

• Medium

• High

• Very High

SAG Member's Summary

• Overall risk rating following this initial notification

• Very low

• Low

• Medium

• High

• Very High

• Is the organiser aware of his/her legal duties towards attendees?

  No

  Yes

• Is a SAG Meeting necessary to discuss this event?

  Yes

  No

  N/A

• Is there a need to meet the organisers face-to-face?

  Yes

  No

  N/A

• Proposed date of SAG Meeting

  Date

• 'Virtual' SAG to discuss event plans

• Date and time of virtual SAG

  Date

• SAG members to monitor developments and notify each other if a meeting becomes necessary

• Deadline for comments on this event proposal

  Date

• Date this report was completed and sent to SAG members

  Date

• Signature

  Sign