Course manual The questions in this section relate to the course directors manual which is a standard requirement and an essential component of gaining Accrediation.

  • Is there in place a Course manual for each course being accredited

  • Does the Course manual contain the programme of the course for the correct number of hours

  • Does the course programme indicate which part of the applicable "Standard " is being met by the module

  • Does the course manual describe the logistics required to run the course, such as transportation to venues, technical requirements for presentations, paperwork required such as handouts, etc.

  • Does the course manual describe the course update procedure.

  • Does the Course Manual describe the testing requirements and testing procedures for the course modules including the storage of student records and retention period for audit purposes.

  • Does the course manual contain the lesson plans and show skills and knowledge required to be gained by the student. Do the lesson plans show the outcomes expected. Do the lesson plans show the type of delivery method eg talk, exercise, discussion, video etc. Do the lesson plans show the logistics and resources required to deliver the module.

  • If there are practical exercises are the details of the exercises such as logistics, objectives and risk assessments documented in the Course Directors Manual.

  • Where practical exercises are required are the objectives, HSE requirement, logistics and equipment required documented as lessons plans in the Course Manual.

Training Centre administration and policies. These policies can be written into the Course Directors manual, but as they are likely to be common for all course they can be in a common volume. Or they may be I other documents in which case reference should be made to where they are documented.

  • Does the Policy manual contain the details on administration relevant to the course such as issue of certificates, record keeping.

  • Is there a set of criteria for course pass and course fail documented in the centre policies

  • Does the training supplier policies contain details of trainers development policies and thier appraisal process

  • If the Centre offers practical exercises at a location offered by a third party is there a checklist of the requirements document enter in the Course Directors Manaul.

  • Is there a documented policy regarding process to follow should a student fail a course.

  • Are details of complaints procedures for students documented and available , and a system in place to track responses to closure.

Offsite training locations

  • If training is delivered offsite is there an assessment process to check the quality of the classroom facilities and local accommodations.

Technical content

  • Is the course content technically up to date. This should include local legislation , reflects best practises, reflects guidance documents eg IPIECA , IMO.

  • Are the slides clear and well laid out. Are there references to source material, are the slides numbers , dated.

  • Is the material relevant and tailored to the location, environment, and operations expected.

Student Manual

  • Is there a student manual for each course

  • Is there a set of HSE information contained in the Student manual for the student , including offsite emergency situations

  • Is the a set of documented reference material documented relevant to the course. Papers, weblinks, video links etc.

  • If a third party is providing either equipment or exercise location is there a checklist in place that gives assurance to the client that the equipment and location is suitable for training eg safety, transportation time, exposure levels, cleaning facilities, PPE provision.

Testing of course understanding

  • Is there a method to test the learning of course content in place that can be recorded for audit purposes.

  • Are there a range of different question types eg multiple choice and "open" questioning.

Site visit audit. this part of the audit is for the site visit. Normally a site visit is required for a new Accrediation. There should be a look at the classroom facility and the facility where practical exercise will take place.

  • Are the classroom facilities adequate for the students: consider light, climate control, space, visual quality.

  • Is the equipment used to deliver training eg projectors, in good condition and adequate for the task.

  • Does the training centre have a library of relevant guidance documents, technical manuals and other material referring to oil spills that the students can utilise.

  • Does the training centre have adequate space for group working session, eg breakout rooms, if these are required by the course programme.

  • For practical exercise is the location used safe for the students to work in.

Site visit practical exercises. This part of the audit is to review the location where practical training is delivered. In some cases the client will not have thier own local access to equipment or exercise sites in which case this section is not applicable

  • What is the address of the location of the practical exercises
  • Has a risk assessment been done for the practical exercises. This should be seen by the auditor.

  • Are the adequate changing facilities for the student.

  • Are the instructors who will assist the students in the use of the equipment well trained in the use of the equipment.

  • Is the location chosen safe for the students to use.

  • Is there PPE available for the students. If working on docksides or in boats are the life jackets for students

  • Is the equipment used for practical exercise in good condition and does it cover a range of different equipment types eg different skimmer types, different boom type.

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