Title Page

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Prior to visit

  • First line of address

  • Type of tenancy

  • Tenancy start date

  • Are there any rent arrears?

  • Current rent arrears amount

  • Is there a payment plan in place?

  • Housing Benefit situation?

  • Are there any outstanding maintenance issues?

  • Details

  • Are there any ASB issues?

  • Details

  • Any other tenancy issues?

  • Details

  • Are there any support issues?

  • Details

  • Printed copy of tenant ID?

  • Any emergency contact details?

Visit

  • Date of new tenant survey

  • Does ID match tenant

  • Have any tenant details changed since sign up?

  • Full name

  • Phone number

  • Email address

  • Property - Include comments on any improvements needed.

  • Internal decorations

  • Decoration vouchers used?

  • Flooring and curtains

  • Cleanliness

  • Garden

  • Any repairs (Tnt)

  • Any repairs (Medway)

  • Utility services connected?

  • Any other notes on general condition of home

  • Tenant and household

  • Have you settled into new home?

  • Any issues with rent payments?

  • If yes, refer to the welfare reform team

  • Have you met your neighbours?

  • Any queries about your tenancy?

  • Details

  • Do you have all Medway Council contacts?

  • Any local information required?

  • Details

  • Are you receiving any support services?

  • Are they aware you have moved?

  • Are any referrals needed?

  • Details

  • Any other notes on tenant and household?

  • Tenancy sign up

  • Are you satisfied that the sign-up date and time was suitable for you?

  • Are you satisfied with the viewing process?

  • Are you satisfied with the customer service you received during sign up?

  • Are you satisfied that the person dealing with your tenancy sign-up answered all of your questions?

  • Are you satisfied you were told your Housing Officer's name, contact details and office hours?

  • Are you satisfied you were informed of the conditions of your tenancy?

  • Are you satisfied you were informed of your responsibility to pay your rent and the methods of payment?

  • Are you satisfied you were made aware of Medway Council's complaints procedure?

  • Are you satisfied you were told how to report a repair?

  • Are you satisfied overall with the sign-up process?

  • If no, please state why

  • Homechoice

  • Are you satisfied you received enough information about the Medway Homechoice process?

  • Are you satisfied the Homechoice process was easy to understand and participate in?

  • Are you satisfied you were able to contact a member of the Homechoice team when you needed to?

  • Are you satisfied staff were able to answer all of your enquiries?

  • Are you satisfied the Homechoice staff were polite and respectful to you?

  • Are you satisfied the property that was offered to you met your needs?

  • Are you satisfied overall with the Homechoice process?

  • If no, please state why

  • Condition of the property

  • Are you satisfied with the internal condition of the property?

  • Are you satisfied with the external condition of your property?

  • Are you satisfied with the cleanliness of the property?

  • Are you satisfied with the garden?

  • Are you satisfied with the overall condition of your property?

  • If no, please state why

  • Are there any outstanding repairs that need to be made to your property that you have not already reported?

  • Comments

  • Overall

  • Are you satisfied with the overall service you have received so far from Medway Council Housing Services?

  • Overall comments

  • Are there any ways in which you think we could improve our services?

  • Comments

After visit

  • Reported repairs if any

  • Update notes on Academy

  • Make support referrals if required

  • Deal with tenancy issues

  • Update contact details if required

  • Any additional notes

  • Signed by officer

  • Approved by manager

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.