Office Inspection

• Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Site Contact

Location

• Is the workplace near appropriate facilities? (eg Dr Surgery, Food, Public Transport)

  Yes

  No

  N/A

• Is the means of access safe? (eg Adequate lighting, uneven surfaces)

  Yes

  No

  N/A

• Is this a multi level office building?

  Yes

  No

  N/A

• How many levels do Northcott occupy

  Select 1 2 3 4 5

  • 1
  • 2
  • 3
  • 4
  • 5

• Are facilities (bathroom, kitchen etc) shared with another business?

  Yes

  No

  N/A

• Are facilities maintained regularly?

  Yes

  No

  N/A

• Do all Staff on all shifts have access to the workplace ? (eg keys)

  Yes

  No

  N/A

• Is parking within 100m of workplace?

  Yes

  No

  N/A

• Is pest control part of the scheduled maintenance?

  Yes

  No

  N/A

Policy and Procedures

• WHS Policy and Injury Management Policy on display on notice board?

  Yes

  No

  N/A

• Is there a dedicated bulletin board for WHS?

  Yes

  No

  N/A

• Are the latest Safety Committee minutes on display?

  Yes

  No

  N/A

• If You Are Injured notice on display?

  Yes

  No

  N/A

• Have all staff completed the Northcott online induction?

  Yes

  No

  N/A

• Have all staff completed the onsite induction?

  Yes

  No

  N/A

• Inductions verified?

  Yes

  No

  N/A

• Is there a WHS office rep appointed?

  Yes

  No

  N/A

Working Alone

• Is there a working alone procedure in place?

  Yes

  No

  N/A

• Is the entrance into the office secure?

  Select Door locked at all times Entry by door release from inside Entry by PIN Entry by swipe card or Fob Door is open at all times

  • Door locked at all times
  • Entry by door release from inside
  • Entry by PIN
  • Entry by swipe card or Fob
  • Door is open at all times

• Are parking areas well lit, safe?

  Yes

  No

  N/A

• Are contact lists current and easily accessible?

  Select Current and accessible Not current Not easily accessible

  • Current and accessible
  • Not current
  • Not easily accessible

• Have staff expressed concern with working alone procedures?

  Yes

  No

Emergency Plan

• Is there a written emergency plan?

  Yes

  No

  N/A

• Are there clear emergency procedures on display for all to see?

  Yes

  No

  N/A

• Are Staff, managers and supervisors instructed and trained in the procedures?

  Yes

  No

  N/A

• Have emergency warden been appointed? On display with photos?

  Yes

  No

  N/A

• Are emergency contact details relevant to the types of possible threats (e.g. fire, police, poison information centre) displayed at the workplace in an easily accessible location?

  Yes

  No

  N/A

• Are contact details updated regularly?

  Yes

  No

  N/A

• Is there a mechanism, such as a siren or bell alarm, for alerting everyone in the workplace of an emergency?

  Yes

  No

  N/A

• Is there a mechanism, such as flashing light alarm for those with a hearing loss?

  Yes

  No

  N/A

• Are procedures in place for assisting others if needed?

  Yes

  No

  N/A

• If there is a site plan and is it displayed in key locations throughout the workplace?

  Yes

  No

  N/A

• Are site plans relevant to the layout of the building?

  Yes

  No

  N/A

• Are site plans current? (within 5 years)?

  Yes

  No

  N/A

• Date plan last updated?

  Date

• Does site plan show the location of fire protection equipment, smoke detectors, sprinklers, emergency exits and assembly points? List those missing.

  Select Fire Extinguishers Emergency Lighting Fire Blankets Sprinklers Smoke Detectors No Fire Extinguishers No Sprinklers No Fire Blankets No Smoke Detectors No Emergency Lighting

  • Fire Extinguishers
  • Emergency Lighting
  • Fire Blankets
  • Sprinklers
  • Smoke Detectors
  • No Fire Extinguishers
  • No Sprinklers
  • No Fire Blankets
  • No Smoke Detectors
  • No Emergency Lighting

• Have neighbouring businesses been consulted in relation to emergency procedures?

  Yes

  No

  N/A

• Have you considered the risks from neighbouring businesses (e.g. fire from restaurant/takeaway food outlets)?

  Yes

  No

  N/A

• Are emergency practice runs (e.g. evacuation drills) regularly undertaken to assess the effectiveness of the emergency plan?

  Yes

  No

  N/A

• Are the results of drills recorded? Times, challenges etc

  Yes

  No

  N/A

• Do drills include customers, contractors and visitors?

  Yes

  No

  N/A

Emergency Exits

• All emergency exits clear of obstruction?

  Yes

  No

  N/A

• Are emergency signs in place? (Illuminated and above exits)

  Yes

  No

  N/A

• Is there unobstructed pathway to emergency exits?

  Yes

  No

  N/A

Fire Equipment

• Is the fire protection equipment suitable for the types of risks at the workplace (e.g. foam or dry powder type extinguishers for fires that involve flammable liquids)?

  Yes

  No

  N/A

• Is equipment easily accessible in an emergency?

  Yes

  No

  N/A

• Are Staff trained to use emergency equipment?

  Yes

  No

  N/A

• Have extinguishers been tested within the last six months?

  Yes

  No

  N/A

• Have Fire Services equipment been tested within the last month? (eg sprinklers, alarms)

  Yes

  No

  N/A

First Aid

• Are First Aid Officers onsite? Names and photos on display?

  Yes

  No

  N/A

• Do any First Aid Officers require training?

  Yes

  No

• Which training is due?

  Select First Aid CPR

  • First Aid
  • CPR

• Does the workplace have first aid facilities?

  Yes

  No

  N/A

• How often are first aid kits checked?

  Select Weekly Fortnightly Monthly Quarterly Annually Not Checked

  • Weekly
  • Fortnightly
  • Monthly
  • Quarterly
  • Annually
  • Not Checked

• First Aid kits fully stocked, items within use by date

  Yes

  No

  N/A

• Does the workplace have an AED?

  Yes

  No

  N/A

Managing Facilities

• Is broken or damaged infrastructure, such as plumbing, air-conditioning or lighting, repaired promptly?

  Yes

  No

  N/A

• Is equipment and furniture, like fridges, lockers and seating, maintained in good condition?

  Yes

  No

  N/A

• Is storage suitable? (Built in, fixed to walls)

  Yes

  No

  N/A

• Are heavy items such as paper stored low? (between knees and ground?

  Yes

  No

  N/A

• Is manual handling equipment available to take delivery of heavy consumables (eg paper)

  Yes

  No

  N/A

Workspace

• Is there enough clear space, taking into account the physical actions needed to perform tasks?

  Yes

  No

  N/A

• Are personal belongings stored away to avoid trip hazards?

  Yes

  No

  N/A

• Is there enough space in walkways and around cupboards, storage, printers or doors?

  Yes

  No

  N/A

• Are the floors maintained to be free of slip and trip hazards?

  Yes

  No

  N/A

• Further Comment

Ergonomics

• Can the work be easily done from a seated position?

  Yes

  No

  N/A

• Can the chair be adjusted for individual needs and is it appropriate to the type of work being carried out?

  Yes

  No

  N/A

• Is there additional seating for Staff who work standing and need to sit from time to time?

  Yes

  No

  N/A

• Are there any concerns relating to the office furniture? (eg broken chairs etc)

  Yes

  No

Environment

• Is there adequate lighting through the office space?

  Yes

  No

  N/A

• Does the working environment minimise the amount of glare, contrast or reflection?

  Yes

  No

  N/A

• Does lighting provide a natural light?

  Yes

  No

  N/A

• Are there broken light fittings? (flickering etc)

  Yes

  No

• Are ventilation and air-conditioning systems serviced regularly?

  Yes

  No

  N/A

• Is sun block available for staff while conducting outdoor activities?

  Yes

  No

  N/A

• Is there access to clean/cool drinking water?

  Yes

  No

  N/A

Smoking

• No smoking signs in place?

  Yes

  No

  N/A

• Is there a designated smoking area?

  Yes

  No

  N/A

• Means to safely dispose of butts? eg ashtrays

  Yes

  No

  N/A

Toilets

• If the workplace has more than 10 Staff, are there at least one male toilet for every 20 men and one female toilet for every 15 women?

  Yes

  No

  N/A

• Are the toilet facilities accessible? With handrails?

  Yes

  No

  N/A

• Are toilets clearly marked, and do they have lockable doors, adequate lighting and ventilation?

  Yes

  No

  N/A

• Are toilets cleaned regularly?

  Yes

  No

  N/A

• Is there adequate toilet paper, soap, rubbish bins?

  Yes

  No

  N/A

• Is sanitary disposal available and serviced regularly?

  Yes

  No

  N/A

• Further Comments

Handwashing

• Is hot and cold water, soap or other cleaning product provided?

  Yes

  No

  N/A

• Are there enough hand washing basins for men and women?

  Yes

  No

  N/A

• Is hygienic hand drying provided that does not involve Staff sharing towels?

  Yes

  No

  N/A

Showers

• Are showers provided for Staff?

  Yes

  No

  N/A

• Is there a slip-resistant floor?

  Yes

  No

  N/A

• Are showers accessible? With handrails?

  Yes

  No

  N/A

Dining facilities

• If a shared dining facility is used, can it accommodate all Staff likely to be eating at one time?

  Yes

  No

  N/A

• Have appliances been test tagged?

  Yes

  No

  N/A

• Is kitchen cleaned daily?

  Yes

  No

  N/A

• Are the drinking water outlets separate from toilet and washing facilities?

  Yes

  No

  N/A

• Is filtered water provided?

  Filtered Water

  Bottled Water

  Tap Water

• Is the water clean, cool and hygienically provided?

  Yes

  No

  N/A

• Further Comments

Personal storage

• Is there secure storage at the workplace for Staff’ personal property?

  Yes

  No

  N/A

Incidents

• Have there been any incidents/injuries in the past 12 months?

  Yes

  No

• What type of injury was sustained?

  Select LTI MTI FAI Non WComp

  • LTI
  • MTI
  • FAI
  • Non WComp

• Cause of Injury? (Trips, Manual Handling etc)

• Further Comments

PPE

• Is PPE easily accessible?

  Yes

  No

  N/A

• List PPE available

  Select Gloves Masks Glasses Shoe Covers Sleeve Covers

  • Gloves
  • Masks
  • Glasses
  • Shoe Covers
  • Sleeve Covers

• Further Comments

Northcott owned vehicles

• List safety features available in vehicles?

  Select Seat Belt Cutter Fire Extinguisher Hazard Signage First Aid Kit No Fire Extinguisher No Seat Belt Cutter No First Aid Kit No Hazard Signage

  • Seat Belt Cutter
  • Fire Extinguisher
  • Hazard Signage
  • First Aid Kit
  • No Fire Extinguisher
  • No Seat Belt Cutter
  • No First Aid Kit
  • No Hazard Signage

• Is a vehicle safety maintenance check completed monthly?

  Yes

  No

  N/A

• Further Comments

Manual Handling

• Is manual handling equipment used?

  Yes

  N/A

• Have all staff completed Manual Handling training?

  Yes

  No

  N/A

• Is there a scheduled maintenance for manual handling equipment, such as hoists?

  Yes

  No

  N/A

• Is there an equipment register in place?

  Yes

  No

  N/A

• Is there a procedure in place to isolate or tag broken equipment?

  Yes

  No

  N/A

Signatures

• WHS Representative

  Sign

• Site Representative

  Sign