Oakwood Fuels Ltd - SHE Management System Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by: Cape Health and Safety (Pty) Ltd Cape Town Office

• Location
  Address

Reason for Activity

• Document Compliance Audit

• Site Safety Inspection

Previous Inspection

• Have all deviations from the previous inspection been addressed and closed out?

  Yes

  No

  N/A

1.General Site Safety

• Is a Visitors Book available?

  Yes

  No

  N/A

• Has the Visitors Book been used?

  Yes

  No

  N/A

• Are details of evacuation procedures given to visitors?

  Yes

  No

  N/A

• Are details of the sound made by the alram made clear to the visitors?

  Yes

  No

  N/A

• Is there written documentation given to visitors details this advice?

  Yes

  No

  N/A

• Do visitors know that they must sign out at the end of their visit?

  Yes

  No

  N/A

• Comments

2. Statutaory Notices

• Are all notoces displayed in a prominent position?

  Yes

  No

  N/A

• Are statutory and safety notices displayed seperately from general information?

  Yes

  No

  N/A

• Is the Health and Safety Law Poster on display in a prominent place?

  Yes

  No

  N/A

• Are all sections completed correctly?

  Yes

  No

  N/A

• Is the SHEQ Statement of Intent on display?

  Yes

  No

  N/A

• Is the current Certificate of Employers Liability Insurance on display?

  Yes

  No

  N/A

• Is there a current list of site first aiders on display?

  Yes

  No

  N/A

• Is there a current list of Fire Marshals on display?

  Yes

  No

  N/A

• Comments

3. Accident Book

• Do all staff know where the accident books are kept? Ask 3 members of staff

  Yes

  No

  N/A

• Do all staff understand the process for reporting accidents?

  Yes

  No

  N/A

• Have no RIDDOR reports been made for the current month?

  Yes

  No

  N/A

• Have near misses been reported for the current month?

  Yes

  No

  N/A

• Comments

4. Induction

• Do all employee files contain fully completed and signed induction records? Select 3 files for review

  Yes

  No

  N/A

• Has the information been added to the Training Matrix and Records?

  Yes

  No

  N/A

• Are next of kin details up[ to date?

  Yes

  No

  N/A

• Is ongoing training records included in the files? If so supply details of the lastest course

  Yes

  No

  N/A

• Are there spill control provisions in the immediate area?

  Yes

  No

  N/A

• Comments

5. Noticeboards

• Are H&S briefings and information displayed on suite Noticeboards? If so detail main topics

  Yes

  No

  N/A

• Is the Topic of the Month displayed? If so what is the topic

  Yes

  No

  N/A

• Comments

6. First Aid

• Who is responsible for checking first aid boxes?

• How many First Aid boxes are there on site?

• Is there a map of First Aid points displayed?

  Yes

  No

  N/A

• Are first Aid boxes accessible to all staff at all times?

  Yes

  No

  N/A

• Are all boxes correctly stocked according to the guidance sheet? Select 1 box

  Yes

  No

  N/A

• Are boxes free from prohibited items?

  Yes

  No

  N/A

• Is there a First Aid checking schedule in place?

  Yes

  No

  N/A

• Is the current list of First Aiders up to date?

  Yes

  No

  N/A

• Are copies of training certificates available for these First Aiders?

  Yes

  No

  N/A

• Is there adequate First Aid cover on all shifts?

  Yes

  No

  N/A

• Comments

7. Electricity and Plant

• Are all PAT testing records up to date?

  Yes

  No

  N/A

• Are up to date records in place for the Boiler?

  Yes

  No

  N/A

• Is there up to date Certificates for the Electrical Switchgear/Distribution Boards?

  Yes

  No

  N/A

• Are all Electrical Cupboards and Distrubtion Boards locked up to prevent unauthorised access?

  Yes

  No

  N/A

• Is appropraite warning signs poseted on Switchrooms and Cupboards

  Yes

  No

  N/A

• Comments

8. Ladders and Steps

• Are all ladders and steps maintained in good order and checked?

  Yes

  No

  N/A

• Are all ladders identifiable?

  Yes

  No

  N/A

• Comments

9. SHEQ Manual

• Is the SHEQ Management System Manual available?

  Yes

  No

  N/A

• Is the Manual up to date?

  Yes

  No

  N/A

• Is the Manual postedon the Intranet?

  Yes

  No

  N/A

• Comments

10. Risk Assessment

• Have risk assessments been carried out for all site activities? Select 3

  Yes

  No

  N/A

• Do the assessments refkect accurately the work undertaken?

  Yes

  No

  N/A

• Comments

11. Lighting

• Is there sufficient outdoor lighting?

  Yes

  No

  N/A

• Do all lights work?

  Yes

  No

  N/A

• Comments

12. Waste Points

• Are all waste receptacles supplied by Third Parties suffient and fit for purpose?

  Yes

  No

  N/A

• Are waste streams in these containers correct?

  Yes

  No

  N/A

• Comments

13. Rest Rooms

• Is the area clean and floor free from spillage and trip hazards?

  Yes

  No

  N/A

• Is the micrwave, fridge and other items clean?

  Yes

  No

  N/A

• Are cleaning materials used? Name 2

  Yes

  No

  N/A

• Are materials stored away?

  Yes

  No

  N/A

• Is there specific safety data sheets available for the cleaning materials?

  Yes

  No

  N/A

• Comments

14. Offices and Walkways

• Are offices clean and tidy? Select 3

  Yes

  No

  N/A

• Are the floors even and free from trip hazards - trailing cables, boxes, raised flooring etc?

  Yes

  No

  N/A

• Are combustible materials stored away from heaters and lighting?

  Yes

  No

  N/A

• Does all available lighting work?

  Yes

  No

  N/A

• Are all PC user workstations suitable for the task?

  Yes

  No

  N/A

• Comments

15. Toilets

• Are the toilets clean and tidy?

  Yes

  No

  N/A

• Are hand cleaning materials available?

  Yes

  No

  N/A

• Is hand wiping materials and equipment provided?

  Yes

  No

  N/A

• Are safety messages displayed?

  Yes

  No

  N/A

• Is lighting adeqaute?

  Yes

  No

  N/A

• Is access suitable?

  Yes

  No

  N/A

• Comments

16. Fire Procedures and Equipment and Testing

• Have fire drills been recently undertaken - within the last 12 month?

  Yes

  No

  N/A

• Is there a Fire Log Book and is it up to date?

  Yes

  No

  N/A

• Has a Fire Risk Assessment been carried out and is it up to date?

  Yes

  No

  N/A

• Are all fire extinguishers sited, tested and fixed correctly?

  Yes

  No

  N/A

• Is there a site plan showing Fire Points

  Yes

  No

  N/A

• Are all Fire Doors unlocked and checked for ease of opening?

  Yes

  No

  N/A

• Is emergency lighting provided?

  Yes

  No

  N/A

• Are records available?

  Yes

  No

  N/A

• Are all fire exits free from obstructions?

  Yes

  No

  N/A

• Is fire signage displayed?

  Yes

  No

  N/A

• Is the Fire Assembly point clearly marked up?

  Yes

  No

  N/A

• Comments

17. Site Summary

• Has the inspection been free of observed unsafe conditions?

  Yes

  No

  N/A

• Has the inspection been free of observed unsafe Acts?

  Yes

  No

  N/A

• Has the inspection been free of obsereved near misses?

  Yes

  No

  N/A

18. Non Conformances

• Has the inspection been free of observed non-conformances?

  Yes

  No

  N/A

• Has the inspection been free of non-conformances to be passed on to Customers?

  Yes

  No

  N/A

• Has the inspection been free of the need to suspend any processing operations?

  Yes

  No

  N/A

19. Audit Score

• Total Audit Score

  Safe

  At Risk

  N/A

Sign Off Section

• Site Management Representative

  Sign

• Auditor

  Sign