Office Fit-Out Site HSE Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Previous Audit Report

• Has the previous audit report been closed out?

  Safe

  At Risk

  N/A

Site Documentation

• Ensure the Construction Phase Plan is on site and up to date.

  Safe

  At Risk

  N/A

• Is the plan meaningful and communicated to all parties, including sub contractors?

  Yes

  No

  N/A

• Is an emergency plan defined and in place complete with emergency contact numbers?

  Yes

  No

  N/A

• Are responsibilities defined?

  Safe

  At Risk

  N/A

• Is a signed copy of the Project Notification Form 10 been sent to the local HSE office and a copy displayed on site (only applicable for projects lasting 30 days or more, or consisting of 500 man days).

  Yes

  No

  N/A

• Is there a current induction register on site and up to date?

  Yes

  No

  N/A

• Have individual induction sheets been completed with the inductee signing as an understanding of site rules and requirements?

  Yes

  No

  N/A

• Is there a site signing in register on site and is it up to date?

  Yes

  No

  N/A

• Is there a PUWER register held on site?

  Yes

  No

  N/A

• is there a access scaffold register on site and is it completed with 7 day inspections?

  Yes

  No

  N/A

• Check employers and public liability insurance certificates are valid and on display.

  Yes

  No

  N/A

• Is there evidence of portable appliance testing on site?

  Yes

  No

  N/A

• Is there the appropriate test certification for hired equipment held on site?

  Yes

  No

  N/A

• Ensure site safety rules are displayed in a prominent position e.g. reception, canteen, site office etc.

  Safe

  At Risk

  N/A

• Ensure a new style Accident Book (which complies with the Data Protection Act) is provided on site and is available to all personnel

  Yes

  No

  N/A

• Are operative training records up to date and held on site?

  Safe

  At Risk

  N/A

Site Set up

• Are the following items displayed?

• Latest H&S Policy?

  Yes

  No

  N/A

• Employers and Public Liability Insurance Policy?

  Yes

  No

  N/A

• Fire Plan?

  Yes

  No

  N/A

• Emergency plan and contacts?

  Yes

  No

  N/A

• Accident reporting process?

  Yes

  No

  N/A

• Site registration under the Hazardous Waste Regulations?

  Yes

  No

  N/A

• Health & Safety Law poster (what you should know)?

  Yes

  No

  N/A

• Is the site set up in accordance with CDM and Company requirements?

  Safe

  At Risk

  N/A

• Has appropriate signage been display?

• Has external site boundary signage been out in place?

  Safe

  At Risk

  N/A

• Have fire escape routes been clearly identified?

  Yes

  No

  N/A

• Has drinking water / non drinking water signage been displayed?

  Yes

  No

  N/A

• Have fire assembly point signs been erected?

  Yes

  No

  N/A

• Have first aid location signs been erected?

  Yes

  No

  N/A

• Has asbestos presence signage been displayed?

  Yes

  No

  N/A

Management Controls

• Ensure adequate supervision is provided for all activities on the site paying particular attention to work activities as undertaken by young persons and/or those which are high risk activities.

  Safe

  At Risk

  N/A

• Have appropriate signs/notices been erected around the site i.e. mandatory use of PPE, fire assembly, first aid point etc.

  Safe

  At Risk

  N/A

• Ensure that all persons are familiar with the requirements of the site safety rules and that they are complied with on site.

  Safe

  At Risk

  N/A

• Ensure all contractors have been provided with information relating to Health & Safety for the work they are undertaking.

  Safe

  At Risk

  N/A

• Ensure adequate supervision is provided for all activities on the site paying particular attention to work activities as undertaken by young persons and/or those which are high risk activities.

  Safe

  At Risk

  N/A

• Ensure all subcontractors have been assessed and are adequately resourced and competent for the work they are undertaking.

  Safe

  At Risk

  N/A

• Ensure operatives CSCS/SKILL cards/registration are appropriate for the work being undertaken

  Safe

  At Risk

  N/A

Access and Egress

• Is there safe access and egress to all working areas of the site?

  Safe

  At Risk

  N/A

• Have pedestrian walkways been provided to protect from construction activities?

  Safe

  At Risk

  N/A

• Are walkways free from obstructions and stored materials?

  Safe

  At Risk

  N/A

• Are access routes adequatelly lit?

  Safe

  At Risk

  N/A

Asbestos Management

• Has an asbestos survey been carried out in accordance with HSG264?

  Safe

  At Risk

  N/A

• Have the results of the survey been communicated to relevant parties?

  Safe

  At Risk

  N/A

• Are certificates of re-occupancy in place?

  Yes

  No

  N/A

• Are emergency procedures in place for inadvertent exposure?

  Yes

  No

  N/A

• Is the presence of asbestos included in the site induction?

  Safe

  At Risk

  N/A

Cartridge Operated Tools

• Has the operator/s been properly trained?

  Safe

  At Risk

  N/A

• Is the operator/s wearing eye protection?

  Safe

  At Risk

  N/A

• Are the gun cartridges keep secure when not in use?

  Safe

  At Risk

  N/A

Consultation

• Has a system been established for employees to comment and be consulted on health, safety and welfare issues.

  Yes

  No

  N/A

• Is there a site suggestion box?

  Yes

  No

  N/A

• Are minutes and actions from meeting available and published on site?

  Safe

  At Risk

  N/A

• Ensure appropriate Tool Box Talks are given to all employees and that the Tool Box Talks are appropriate and relevant to the work being undertaken.

  Safe

  At Risk

  N/A

• Ensure that an attendance register has been maintained and signed by all persons present at each Tool Box Talk.

  Safe

  At Risk

  N/A

Control of Substances Hazardous to Health (COSHH)

• Have COSHH assessments been carried out for all potentially hazardous materials and substances being used on the site.

  Safe

  At Risk

  N/A

• Are material safety data sheets available to assist with COSHH assessments.

  Safe

  At Risk

  N/A

• Have the hazards associated with the use of such materials been properly communicated to those affected.

  Safe

  At Risk

  N/A

• Ensure all dangerous/hazardous materials/substances are clearly marked/identified and stored in a secure location appropriate to the substance.

  Safe

  At Risk

  N/A

• Have the appropriate control systems and PPE been provided and is the PPE being used.

  Safe

  At Risk

  N/A

Electrical Equipment

• Check that low voltage tools and equipment are being used wherever possible.

  Safe

  At Risk

  N/A

• Check that cables and leads are protected from damage.

  Safe

  At Risk

  N/A

• Check that tools and equipment are visually checked and regularly inspected/tested by a competent person. (PAT)

  Safe

  At Risk

  N/A

• Ensure that cables and trailing leads are not trip hazards.

  Safe

  At Risk

  N/A

• Ensure that suitable and sufficient task lighting is provided to enable operatives to safely carry out their work.

  Safe

  At Risk

  N/A

Fire Risks and Management

• Is there a fire risk assessment in place?

  Yes

  No

  N/A

• Ensure there are emergency procedures for evacuating the site in case of a fire, explosion etc.

  Safe

  At Risk

  N/A

• Ensure all staff know what these procedures are and that they form part of the site induction.

  Safe

  At Risk

  N/A

• Check that there is an adequate means of raising the alarm, and that it is regularly tested.

  Safe

  At Risk

  N/A

• Ensure that there are adequate escape routes and that these are kept clear of obstructions.

  Safe

  At Risk

  N/A

• Ensure that the quantity of flammable materials, liquids and gases are kept to a minimum and are adequately stored.

  Safe

  At Risk

  N/A

• Ensure that smoking and other ignition sources are banned in areas where gases or flammable liquids are stored or used.

  Yes

  No

  N/A

• Check that flammable and combustible waste is removed regularly and stored in suitable bins and skips.

  Yes

  No

  N/A

• Check that suitable fire extinguishers are provided and that they are maintained and in a good condition.

  Safe

  At Risk

  N/A

• Check that all fire extinguishers have had an annual inspection.

  Safe

  At Risk

  N/A

• Do all temporary coverings comply with LPS1207?

  Safe

  At Risk

  N/A

First Aid

• An appropriate number of trained and qualified first aiders should be available on the site.

• Check the number of first aiders required, this is dependent on the type of work or operations, the number of workers on site and any special or unusual hazards.

  Safe

  At Risk

  N/A

• Are the names of all first aiders detailed on the site notice board?

  Yes

  No

  N/A

• All first aiders should be clearly identified on site through the use of an appropriate helmet sticker.

  Yes

  No

  N/A

• Ensure the first aid kit contains only first aid materials.

  Safe

  At Risk

  N/A

• The location of the first aid box should be indicated on the site notice board.

  Yes

  No

  N/A

• Signs directing persons to the site of the first aid book should also be provided.

  Yes

  No

  N/A

• The First Aid box should be;

• Marked with a white cross on a green background.

  Yes

  No

  N/A

• Be placed where it can be seen and used.

  Yes

  No

  N/A

• Be checked and replenished on a regular basis.

  Yes

  No

  N/A

• Are new staff made aware of its location as part of their induction?

  Yes

  No

  N/A

• Has eye wash bottles been provided?

  Yes

  No

  N/A

Housekeeping

• Ensure debris is not be allowed to collect around the site.

  Safe

  At Risk

  N/A

• Ensure staff adopt the philosophy of 'A tidy site is a safe site'.

  Yes

  No

  N/A

• Ensure materials are stored in an appropriate manner.

  Safe

  At Risk

  N/A

• Are damaged materials segregate to prevent them being used?

  Safe

  At Risk

  N/A

• Are materials appropriately stacked/stored to prevent accidental movement?

  Safe

  At Risk

  N/A

• Ensure all waste receptacles are are appropriately signed for their intended contents.

  Yes

  No

  N/A

Lifting Operations/Equipment

• Ensure a (competent) Appointed Person co-ordinates all lifting operations.

  Safe

  At Risk

  N/A

• Have all lifting operation got a valid lifting plan?

  Safe

  At Risk

  N/A

Lone Working / Out of hours working

• Is the work defined as low risk?

  Yes

  No

  N/A

• Is there a risk assessment for lone working?

  Yes

  No

  N/A

• Is access to first aid, welfare facilities and emergency services available to the worker/s?

  Yes

  No

  N/A

Low Level Access Including Steps and Podiums

• Are podiums used before steps are allowed?

  Yes

  No

  N/A

• Are operators trained in the use of podiums?

  Safe

  At Risk

  N/A

• Are podiums maintained and inspected regularly?

  Safe

  At Risk

  N/A

• Are podiums free from defects?

  Yes

  No

  N/A

• Are steps class 1 as defined in EN131?

  Yes

  No

  N/A

• Is there a risk assessment in place for the use of steps?

  Yes

  No

  N/A

• Is a permit system in place?

  Yes

  No

  N/A

Manual Handling

• Ensure that a manual handling risk assessment has been completed wherever regular lifting of heavy loads is required.

  Safe

  At Risk

  N/A

• Ensure operatives where applicable have received manual training.

  Safe

  At Risk

  N/A

Mobile Scaffold Towers

• Check that tower scaffolds have been erected and inspected by trained (PASMA) operatives and are being used in accordance with the suppliers instructions.

  Safe

  At Risk

  N/A

• Check that the wheels of any tower scaffold have been locked when in use and check that the platform is empty when being moved.

  Yes

  No

  N/A

• Are they tagged safe for use?

  Safe

  At Risk

  N/A

Occupational Health, HAV'S, Noise and Associated Health Risks

• Check that workers have had information and training so that they know what the risks are from HAV.

  Yes

  No

  N/A

• Ensure that workers have had training so they are aware of the risks from noise on site and what they need to do to avoid these risks.

  Yes

  No

  N/A

Permits to Work

• Hot Works - Hot Works include welding, use of angle grinders/metal saws etc.

• Ensure all Hot Works Permits have been checked and reviewed and are valid for the work conditions.

  Yes

  No

  N/A

• Ensure suitable and sufficient fire prevention measures are in place, including the removal of all combustible materials, and access to a fire blanket or fire extinguishers are to hand.

  Yes

  No

  N/A

• Ensure old permits have been cancelled and closed.

  Safe

  At Risk

  N/A

Personal Protective Equipment (PPE)

• PPE General Requirements - Ensure PPE compatibility issues have been considered and that one piece of PPE not restrict the effectiveness of another piece of PPE.

• Ensure that PPE is issued on an individual basis.

  Yes

  No

  N/A

• Ensure that it is suitable for the type of work being undertaken.

  Yes

  No

  N/A

• Check that it is kept in good condition.

  Yes

  No

  N/A

• Ensure that it is appropriately replaced.

  Yes

  No

  N/A

• Eye Protection

• Ensure that it is of a suitable grade for the type of work being undertaken. i.e. light protection or full goggle etc.

  Yes

  No

  N/A

• Check that it is kept in good condition.

  Yes

  No

  N/A

• Foot Protection

• Ensure that footwear is fitted with steel toecaps and steel sole plates.

  Yes

  No

  N/A

• Hand Protection - Ensure that where damaged to the hands may occur through activities such as handling, or when using hazardous substances/chemicals that all persons affected wear the appropriate class of safety glove.

• Are all gloves free from damage?

  Yes

  No

  N/A

• Ensure gloves are correct for their application and the activity being undertaken.

  Yes

  No

  N/A

• Check the availability of barrier creams and skin cleansers.

  Yes

  No

  N/A

• Hearing Protection

• Ensure the correct type of protection is in use for the task.

  Yes

  No

  N/A

• Ensure that hearing protection is used as instructed.

  Yes

  No

  N/A

• Ensure that hearing protection is kept clean and checked regularly for damage.

  Yes

  No

  N/A

• Respiratory Protection (RPE)

• Ensure that the correct type of respiratory equipment is used for the works being undertaken.

  Yes

  No

  N/A

• Ensure that all equipment is cleaned and checked before use.

  Yes

  No

  N/A

• Safety Helmets

• Ensure all operatives and visitors have access to a safety helmet where appropriate.

  Yes

  No

  N/A

• Were helmets found free from damage?

  Yes

  No

  N/A

• Ensure helmets are worn correctly.

  Yes

  No

  N/A

• Were helmets within their expiry date - helmets should be changed every 2-3 years.

  Yes

  No

  N/A

Plant & Equipment

• Ensure that tools and equipments are stored correctly to avoid damage to the equipment and persons.

  Yes

  No

  N/A

• Hand tools

• Ensure that the right tools and equipment are being used for the right job.

  Yes

  No

  N/A

• Were all hand tools found to be in good condition with no defects?

  Safe

  At Risk

  N/A

• Power Tools

• Ensure operatives have been trained to use the tools/equipment they are using.

  Yes

  No

  N/A

• Check that guards are secure and in good repair.

  Safe

  At Risk

  N/A

• Ensure that the tools are in a good state of repair and carries appropriate safety symbol e.g. BS kite mark, CE Mark etc.

  Yes

  No

  N/A

• Check that safety devices are operating properly and that all cables are double insulated.

  Yes

  No

  N/A

• Check that tools are 110 volt and that a residual current device (RCD) is used for additional protection.

  Safe

  At Risk

  N/A

Risk Assessments and Method Statements (RAMS)

• Ensure all RAMS have been prepared by a competent person and have been checked, reviewed and signed.

  Safe

  At Risk

  N/A

• Are RAMS adequate and suitable for the task?

  Safe

  At Risk

  N/A

• Do the RAMS offer the necessary controls and required level of protection?

  Safe

  At Risk

  N/A

• Ensure all contractors are working in accordance with their RAMS.

  Safe

  At Risk

  N/A

Scaffolding/Working platforms

• Check that any scaffold erection, alteration or dismantling is carried out by a competent person.

  Safe

  At Risk

  N/A

• Check that all standards are provided with base plates and timber sole boards which span at least two base plates.

  Yes

  No

  N/A

• Check that all standards, ledgers, braces and struts are in position.

  Yes

  No

  N/A

• Ensure that the scaffold is adequately tied to the building or structure to prevent collapse.

  Yes

  No

  N/A

• Check that double guard rails and toe boards or other suitable protection at every edge.

  Yes

  No

  N/A

• Check that there are additional brick guards provided to prevent materials falling from scaffold where they are used as a working platform.

  Yes

  No

  N/A

• Check that working platforms are fully boarded and that the boards are arranged to avoid tipping or tripping - i.e.: no overlapping boards.

  Yes

  No

  N/A

• Do all ladder accesses have self closing gates fitted?

  Safe

  At Risk

  N/A

• Ensure that there are effective warning notices in place to stop any person using an incomplete scaffold.

  Yes

  No

  N/A

• Check that the scaffold is strong enough to carry the weight of materials stored on it and that they are evenly distributed.

  Yes

  No

  N/A

• Ensure that the scaffold has been properly maintained.

  Safe

  At Risk

  N/A

• Ensure that a competent person inspects the scaffold regularly, at least every 7 days, and always after it has been altered, damaged and following extreme weather.

  Yes

  No

  N/A

• Are scaffold tags being utilised?

  Safe

  At Risk

  N/A

• Ensure that these inspections are adequately recorded, with a writing report provided within 24 hours.

  Safe

  At Risk

  N/A

Security

• Are the general public segregated and protected from construction works?

  Safe

  At Risk

  N/A

• Is out of hours security is place?

  Safe

  At Risk

  N/A

• Are site security arrangements adequate?

  Yes

  No

  N/A

• Is appropriate security signage displayed?

  Yes

  No

  N/A

Storage of Substances and Chemicals.

• Are substances and chemicals stored in the correct manner?

  Safe

  At Risk

  N/A

• Is equipment in good order and free from leaks etc?

  Safe

  At Risk

  N/A

Training and Skill Cards

• Are all persons trained for their respective tasks?

  Safe

  At Risk

  N/A

• Are Skill Cards available for inspection?

  Safe

  At Risk

  N/A

Waste Management

• Is a waste management plan in place and sutable?

  Yes

  No

  N/A

• Ensure the plan is signed by all including the client/client representative?

  Yes

  No

  N/A

• Is the plan being maintained?

  Yes

  No

  N/A

• Is it being reviewed on a regular basis?

  Safe

  At Risk

  N/A

• Is the hierarchy of waste control being applied on site - are operatives aware of the disposal process?

  Yes

  No

  N/A

• Are bins clearly labelled?

  Yes

  No

  N/A

• Are all waste carries and transfer stations records available?

  Safe

  At Risk

  N/A

• Are waste transfer notes available and correctly filled in?

  Safe

  At Risk

  N/A

• Is the process communicated via induction?

  Yes

  No

  N/A

Site Welfare Facilities

• Mess facilities should include a place where workers can sit, make hot drinks and prepare food.

  Yes

  No

  N/A

• Ensure a supply of wholesome drinking water and cups are provided.

  Safe

  At Risk

  N/A

• Ensure that all drinking water supplies are appropriately signed.

  Safe

  At Risk

  N/A

• Ensure sufficient toilets are readily available and maintained.

  Yes

  No

  N/A

• Ensure there are washbasins, hot and cold running water, soap and towels.<br>

  Yes

  No

  N/A

• Are welfare facilities cleaned on a daily basis?

  Safe

  At Risk

  N/A

Working at Height

• Check whether the work can be undertaken without working at height.

  Safe

  At Risk

  N/A

• Check that access equipment is erected by competent persons and checked before use.

  Safe

  At Risk

  N/A

• Ensure safe access and egress have been provided to areas.

  Yes

  No

  N/A

• Roof Work

• Ensure that edge protection is provided to stop people or materials falling.

  Safe

  At Risk

  N/A

• Ensure that precautions have been taken to stop people falling through fragile materials when working on roofs, e.g. by providing barriers, covers or working platforms.

  Safe

  At Risk

  N/A

• Ensure roof ladders are used in accordance with best practice requirements.

  Yes

  No

  N/A

• Ensure that people are kept away from areas below the roof work.

  Safe

  At Risk

  N/A

• Ensure that ladders are in good condition, are not split, warped or have damaged rungs etc.

  Yes

  No

  N/A

• Check whether ladders are suitable for the purpose - only for short term work or for gaining access to another area.

  Yes

  No

  N/A

• Check that ladders are secured to prevent them slipping sideways or backwards.

  Yes

  No

  N/A

• Check that ladders rise a sufficient height above their landing place (approx. 1m or 5 rungs).

  Safe

  At Risk

  N/A

• Safe landing platforms to be provided where a ladder rises to a height of 9m or more.

  Yes

  No

  N/A

Other

• The following additional observation has been recorded.

• The following additional observation has been recorded.

• The following additional observation has been recorded.

Summary

Audit Risk Level

• Risk rating for this Audit.

  Red

  Amber

  Green

Corrective Actions

Sign off

• I confirm I have had the contents of this audit report explained to me.

• Site Manager / Site Foreman

  Sign

• Person conducting this Audit.

  Sign

• Audit concluded at:

  Date

Closure

• All actions on this report have been completed on:

  Date