Title Page
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Client / Site
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Office location
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Conducted on
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Prepared by
General Information
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Nature of Business
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Office level/floor
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Number of Employees
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Procurement Manager
Walking Surfaces
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The area is tidy and well kept?
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Walkways free of obstacles?
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REFERENCE: This walkway is free from obstacles
[This is an example of how you can use iAuditor to include best practice reference images in your templates to assist with inspections] -
Is floor free of obstructions?
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Cords anchored or covered?
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Floor coverings in good condition?
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Signage posted if floors are wet?
Furniture & Office Equipment
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In good mechanical condition?
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Properly assembled and adjusted?
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Items secured from tipping?
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Free from sharp edges and corners?
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Loose clothing and jewelry secured?
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Employees instructed on safe/proper use?
Bookcases, Shelves & Cabinets
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Secured from tipping?
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In good condition?
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Drawers closed when not in use?
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Material safely stacked and stored?
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Heavier items between knuckle and shoulder height?
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Step stools/ ladder available if needed?
Indoor Air Quality
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Ventilation systems regularly inspected, tested and maintained?
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Air inlets and exhaust free of accumulation of dust and mould?
Copier Room
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Is the copier turned off when clearing paper jams?
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Is the MSDS for toner readily available?
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Has the person who changed the toner read the MSDS?
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Is the lid kept in the down position when in use?
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Are all cables in good repair, no frayed wires or cables?
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Is the room suitably ventilated when the machines are in operation?
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If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?
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Are the copiers maintained, is there maintenance log available for review?
Housekeeping
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Surface dust levels low?
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Material neatly and safely piled?
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The waste container is sufficient and there is no overflowing garbage?
Training
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Employees aware of emergency procedures?
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Employees aware of security procedures?
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Employees provided information and instruction regarding hazards?
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Staff training current?
Worker Awareness
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Workers know how to report an accident or a hazard?
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Workers know the evacuation procedure?
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Workers know whom to contact for first aid assistance?
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Workers know the location of fire extinguishers and how to use them?
Fire Prevention
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Extinguishers available & accessible?
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Extinguishers tag dated monthly?
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Fire exits clear?
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Emergency numbers close to all phones?
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Fire doors closed?
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Fire exits lit?
Electrical Safety
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Electrical Outlets not overloaded?
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Electrical cords in good condition?
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Grounding pins on plugs are present?
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Access to electrical panels is clear and unobstructed?
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Breakers in the electrical panel properly labelled and legible?
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GFCI pass first test using push buttons built into the outlet receptacle?
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Extension cords are not used as replacement of permanent wiring?
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Electrical cords secure?
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Faulty equipment is tagged out?
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Electrical Faceplates secure?
First Aid
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First aid kits available?
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First aid kits checked monthly?
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Certificates of First Aiders posted and current?
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First aid log sheets available and in use?
Procedures
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Workstation ergonomically correct?
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Correct workstation setup guide posted?
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Workers aware of the office Policy?
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Office Policy found in inspection area?
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Emergency Procedures posted?
Ergonomics
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Chairs fully adjustable (seat and back)?
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Monitors adjusted to the right height (Top of the screen should be at eye level)?
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Shoulders relaxed and forearms parallel with keyboard?
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Footrest available if required?
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Document holder available if required?
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Chairs are set-up so that the thighs are parallel to the floor?
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Are frequently used items located within the person’s primary zone?
Security
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Visitors have read safety rules?
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There is a sign posted telling visitors that they must sign in?
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Visitors have signed the log book?
Parking Lot
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Is the parking lot clear of debris?
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Are there no potholes that may result in a trip hazard?
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Are sidewalks, ramps and walking surfaces in good repair?
Completion
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Any other observations or recommendations
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Full Name and Signature of the Inspector