OFFICE SAFETY CHECKLIST (general workshops included)

• Audit Title

• Conducted on

  Date

• Prepared by

• Location
  Address

1.0 GENERAL OFFICE SAFETY (OBO/OPS/ SHEM)

• 1.1 - Are aisles, doorways and corners free for obstructions to permit visibility and movement?

  Yes

  No

  N/A

• 1.2 - Lighting in work areas and walkways adequate?

  Yes

  No

  N/A

• 1.3 Are chairs in safe condition and are caster, rungs and legs sturdy?

  Yes

  No

  N/A

• 1.4 Are all equipment and supplies in their proper places?

  Yes

  No

  N/A

• 1.5 Is there adequate walking and egress clearance?<br> a) 44" for corridors and stairways<br> b) 36" for aisles<br> c) 32" for doors

  Yes

  No

  N/A

• 1.6 Are carts, dollies, etc. available for use in transporting heavy objects and boxes?

  Yes

  No

  N/A

• 1.7 Is housekeeping being adequately maintained?

  Yes

  No

  N/A

• 1.8 Are SDS available for office and housekeeping chemicals?

  Yes

  No

  N/A

• 1.9 Are SHEM posters prominently displayed?

  Yes

  No

  N/A

2.0 TRIP/FALL HAZARDS

• 2.1 Is the floor surface leveled and not damaged?

  Yes

  No

  N/A

• 2.2 The floor is not wet or slippery?<br> a) a warning sing is available in case of spills?<br> b) cleanup supplies are readily available?<br> c) non-slip mats are in entry ways if needed?

  Yes

  No

  N/A

• 2.3 Are carpets secured to the floor and free of worn or frayed seems?

  Yes

  No

  N/A

• 2.4 Are equipment or supplies stored so they don't protrude into walkways?

  Yes

  No

  N/A

• 2.5 Are cords or cables causing a trip hazard?

  Yes

  No

  N/A

• 2.6 Are permanent use cords covered by runners when crossing walkways?

  Yes

  No

  N/A

• 2.7 Is a step stool or ladder available to prevent the use of chairs for reaching high objects?

  Yes

  No

  N/A

• 2.8 Are there stairs or surfaces that require handrails or railings installed?

  Yes

  No

  N/A

• 2.9 Are handrails installed where there are 3 or more steps or in ramps? Are handrails in good condition?

  Yes

  No

  N/A

• 2.10 Are railings installed to avoid falls? re railings in good condition?

  Yes

  No

  N/A

3.0 ELECTRICAL

• 3.1 Are 10 mA GFCI outlets installed within6 feet of a water source and in the exterior?

  Yes

  No

  N/A

• 3.2 Is access to electrical panels unobstructed (at least 36")?

  Yes

  No

  N/A

• 3.3 Are outlets overloaded?

  Yes

  No

  N/A

• 3.4 Extension cords are not used in lieu of fixed wiring?

  Yes

  No

  N/A

• 3.5 A maximum of 1 power strip per electrical receptacle is used? (No daisy chains)

  Yes

  No

  N/A

• 3.6 Electrical cords and plugs are in good condition? ( not taped, spliced or missing ground prongs)

  Yes

  No

  N/A

• 3.7 Electrical receptacles in good working condition? No broken plugs, sockets or switches?

  Yes

  No

  N/A

• 3.8 All electrical equipment and all Portable power tools in good working condition?

  Yes

  No

  N/A

• 3.9 Are electrical closets and panels free of storage?

  Yes

  No

  N/A

• 3.10 Are personal appliances such as space heaters or coffee makers compliant with building electrical circuit system?

  Yes

  No

  N/A

• 3.11 Are transformers on non-combustible surfaces?

  Yes

  No

  N/A

• 3.12 Are space heaters authorized? Are they equipped with an over heat sensor?

  Yes

  No

  N/A

4.0 MAINTENANCE (outside and inside)

• 4.1 Are doors and locks in good working condition?

  Yes

  No

  N/A

• 4.2 Are ceiling tiles intact, us damaged and in place?

  Yes

  No

  N/A

• 4.3 Are the no signs of water damage or mold growth in the facility?

  Yes

  No

  N/A

• 4.4 Are all windows unbroken and free from any type of damage?

  Yes

  No

  N/A

• 4.5 Do ventilation supply diffusers and returns appear tone functional? Is the airflow adequate and in the proper direction (outward of the Consular area)?

  Yes

  No

  N/A

• 4.6 Are outside lights in good working order?

  Yes

  No

  N/A

• 4.7 Does the exterior of the building present no safety concerns?

  Yes

  No

  N/A

• 4.8 Is the parking lot area free of any safety concerns? (Uneven pavement, broken sidewalks, traffic hazards)

  Yes

  No

  N/A

5.0 OFFICE ERGONOMICS

• 5.1 Are computer workstations equipped with keyboard trays?

  Yes

  No

  N/A

• 5.2 Do employees know how to adjust their chairs and keyboard trays?

  Yes

  No

  N/A

• 5.3 Do any chair appear to be too large or too small for the users?

  Yes

  No

  N/A

• 5.4 Are chairs keyboard trays and monitors aligned?

  Yes

  No

  N/A

• 5.5 Do Windows have window coverings to control outdoor light levels?

  Yes

  No

  N/A

• 5.6 Have any employees reported discomfort from using their workstation?

  Yes

  No

  N/A

• 5.7 Have employees who reported discomfort received ergonomic assessment?

  Yes

  No

  N/A

6.0 BASIC FIRE AND LIFE SAFETY (OBO/OPS/FIR)

• 6.1 Adequate direction notices for fire exits? Are exit signs illuminated and visible?

  Yes

  No

  N/A

• 6.2 Are corridors and egress ways clear of obstructions and exits unlocked?

  Yes

  No

  N/A

• 6.3 Exit doors easily opened from inside?

  Yes

  No

  N/A

• 6.4 Access to exit doesn't require travel through high hazard area?

  Yes

  No

  N/A

• 6.5 Stairways are in good repair with handrails and non- slip tread?

  Yes

  No

  N/A

• 6.6 Stairways are not being used for storage?

  Yes

  No

  N/A

• 6.7 Stairway steps are uniform in size?

  Yes

  No

  N/A

• 6.8 Emergency Evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• 6.9 Is There an obvious damage to sprinklers?

  Yes

  No

  N/A

• 6.10 Fire Extinguishers in place, easily accessible, clear of obstructions and operational?

  Yes

  No

  N/A

• 6.11 Extinguishers recently serviced?

  Yes

  No

  N/A

• 6.12 Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

  Yes

  No

  N/A

• 6.13 Are fire extinguishers mounted so that the travel distance from employees to any extinguisher is 75 feet or less? (Installed in corridors)

  Yes

  No

  N/A

• 6.14 Is there a fire alarm system?

  Yes

  No

  N/A

• 6.15 Fire alarm system functioning correctly?

  Yes

  No

  N/A

7.0 WORKSHOPS

• 7.0 Does the building inspected have workshops?

  Yes

  No

  N/A

• 7.1 Clear of rubbish?

  Yes

  No

  N/A

• 7.2 Tools not in use kept in place?

  Yes

  No

  N/A

• 7.3 No damaged hand or power tools in use?

  Yes

  No

  N/A

• 7.4 Are there first aid kits available?

  Yes

  No

  N/A

• 7.5 Are there machines in use?

  Yes

  No

  N/A

• 7.6 Are they kept clean?

  Yes

  No

  N/A

• 7.7 Are the floors around the machines kept clean?

  Yes

  No

  N/A

• 7.8 Guards in good condition?

  Yes

  No

  N/A

• 7.9 Starting and stopping devices within easy reach of operator?

  Yes

  No

  N/A

• 7.10 Waste/off cuts removed and stored safely?

  Yes

  No

  N/A

• 7.11 Adequate work space? Light adequate? Noise levels controlled?

  Yes

  No

  N/A

• 7.12 Operators trained/inducted into the operation of the machines? Training recorded?

  Yes

  No

  N/A

• 7.13 Are lockout / tag out procedures implemented and followed?

  Yes

  No

  N/A

• 7.14 Are gas bottles secured and properly stored?

  Yes

  No

  N/A

• 7.15 Are chemicals used?

  Yes

  No

  N/A

• 7.16 Hazardous Substance Register complete and available? SDS available and accessible?

  Yes

  No

  N/A

• 7.17 All containers labelled correctly?

  Yes

  No

  N/A

• 7.18 Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• 7.19 Are flammable substances stored in flammable cabinets?

  Yes

  No

  N/A

• 7.20 Workers trained in the use of hazardous substances?

  Yes

  No

  N/A

8.0 ADDITIONAL COMMENTS

• Safe

  At Risk

  N/A

SIGNATURE

• Auditor's signature

  Sign

• Select date

  Date