Information

  • Appendix F Offices Planned General Inspection

  • Inspection carried out on

  • Prepared by

  • Location
  • Additional information

A. Structure and Hazards

  • A1. Are buildings safe, with no obvious defects?

  • A2. Are steps, stairs and ramps in good condition?

  • A3. Are surfaces free from slips, trips and falls hazards?

  • A4. Are there risks from falling objects?

B. Security

  • B1. Are fences, railings and gates secure?

  • B2. Are door entry systems working effective?

  • B3. Are external bins/skips kept locked?

  • B4. Have security searches/checks carried out and recorded?

C. Cleaning and Waste Removals

  • C1. Are all areas clean and tidy?

  • C2. Are all areas free from graffiti

  • C3. Are cleaning frequencies satisfactory?

  • C4. Are there sufficient bins/skips?

  • C5. Are store room, plant rooms etc clean and tidy?

E. Electrical Fittings and Equipment

  • E1. Do all sockets, plugs, switches and wiring appear to be good condition?

  • E2. Are there sufficient sockets for your needs?

  • E3. Are portable appliances tested annually?

F. Fire Precautions

  • F1. Is fire fighting equipment available?

  • F2. Is the fire alarm tested weekly? (Please state last Date)

  • F3. Are the smoke alarms tested weekly? (Please state date)

  • F4. Are fire escape routes including external routes clear and unobstructed?

  • F5. Are Fire Action notices displayed and accurate?

  • F6. Is the fire log book up to date?

  • F7. Are fire exit doors signed and easily opened?

G. Information

  • G1. Is the a Health, Safety & Enviroment notice board displayed with the correct information (See S&PM 17.1)

  • G2. Is the current Security Poster displayed on the staff notice board?

H. Staff Facilities

  • H1. Are staff toilets working, clean and with sufficient supplies?

  • H2. Are kitchen and rest areas clean and in good condition?

  • H3. Is all heating and ventilation adequate and working

  • H4. Are cooking etc appliances in good order and maintained?

K. Contractors

  • K1. Have all contractors signed in/out and ID being worn?

  • K2. Are contractors briefed and their work monitored?

L. Lighting

  • L1. Is all lighting in working order?

  • L2. Has the emergency/escape lighting (if installed) been tested, and in working order?

M. First Aid

  • M1. Are first aid box(es) readily available?

  • M2. Are first aid box(es) suitably stocked (see S&PM 7.5)?

  • M3. Where defibrillators are provided is the battery in date and the unit undamaged?

N. Chemicals

  • N1. Are all chemicals stored, labelled, assessed and used correctly?

  • N2. Are COSHH assessments displayed for all substances in use?

P. Staff

  • P1. Are staff wearing appropriate uniform, badges and photo ID?

  • P2. Where Personal Protective Equipment has been issued is it in date and in good condition?

Q. Quarterly Fire Precautions checks

  • Q1. Are fire alarms maintained quarterly by a competent contractor?

  • Q2. Have all staff received initial e-learning/refresher fire training?

  • Q3. Is the company smoking policy adhered to?

  • Q4. Has a fire risk assessment been completed, in date and issued?

  • Q5. Is the fire risk assessment available?

  • Q6. Are fire signs clear and unobstructed?

  • Q7. Are door closures fitted and working?

  • Q8. Are exit doors easily opened without a key?

  • Q9. Does the fire alarm indicator panel (if installed). Have a healthy supply and no faults?

  • Q10. Are spare keys provided for the alarm indicator panel?

  • Q11. Are break glass call points clearly marked and unobstructed?

  • Q12. Do break glass call points have spare glass and a test key?

  • Q13. Do sounders, visual indicators and automatic detectors appears Attractors?

  • Q14. Are the call points tested and record kept?

  • Q15. Are fire extinguishers correctly located and accessible?

  • Q16. Is the location of extinguishers shown by signage?

  • Q17. Are safety pins and pull-tight seals fitted?

  • Q18. Have extinguishers been tested in last twelve months?

  • Q19. Are fire blankets (if provided) in good order?

  • Q20. Are hose reels (if provided) in good order?

  • Q21. Is the local emergency plan available and in date?

  • Q22. Has an emergency plan drill taken place within the last twelve months?

R. Reporting

  • R1. Does the location have access to QPulse for accidents/incidents reporting and if not are paper forms available?

  • R2. Have details of all accidents and incidents been recorded in the log, and reported through QPulse and/or report forms completed and forwarded to Control/Safety Environment?

S. Operating Equipment

  • S1. Is computer based information available and working?

  • S2. Are telephones, mobile devices and fax machines avalible and working?

  • S3. Is machinery fit for purpose and briefing used safely?

U. Utilities

  • U1. Are lighting and heating controls set for efficient use?

  • U2. Are lights turned off when not required?

  • U3. Is all other equipment turned off when possible?

  • U4. Record meter readings for all Gas & Electric supplies and pass these to the Head of Environment? (January, April, July & October only)

W. Asbestos (January, April, July & October only) see S&PM 12.08

  • W1. Is the local asbestos management plan available and up to date?

  • W2. Is the asbestos containing material as identified in the plan in sound conditions?

  • W3. Is the asbestos containing material (where accessible and not located in public area) labelled?

  • W4. Are staff aware of the location of the local asbestos management plan?

X. General

  • X1. Are adequate precautions in place for adverse weather conditions?

  • X2. Are there sufficient supplies of de-icer etc? (Oct-Apr)

  • X3. Are outstanding faults still logged with facilities?

  • X4. Is there any evidence of unsafe working practices?

  • X5. Are required warning signs and notices in good condition?

  • X6. Is an inventory of Risk Assessments held and up to date?

  • X7. Do staff receives regular briefs?

  • X8. Is heating and ventilation equipment cleaned and serviced?

  • X9. Are glass doors, partitions etc marked to make them apparent?

Action Summary

Detail of faults that need reporting to facilities

  • Fault 1

  • Fault 2

  • Fault 3

  • Fault 4

  • Fault 5

  • Fault 6

  • Fault 7

  • Fault 8

  • Fault 9

  • Fault 10

  • Fault 11

  • Fault 12

  • Fault 13

  • Fault 14

  • Fault 15

Details of local issues that need addressing

  • Local Issue 1

  • Local Issue 2

  • Local Issue 3

  • Local Issue 4

  • Local Issue 5

  • Local Issue 6

  • Local Issue 7

  • Local Issue 8

  • Local Issue 9

  • Local Issue 10

  • Local Issue 11

  • Local Issue 12

  • Local Issue 13

  • Local Issue 14

  • Local Issue 15

  • Add signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.