Ofsat SJM SPOT Checks

• Conducted on

  Date

• Conducted by

• Conducted at

• Location
  Address

Journey Plan Inspections

• Are the previous journey plans retained

  Yes

  No

  N/A

• Are all journey plans given a unique serial number

  Yes

  No

  N/A

• Can JM produce the master copies of the JP applicable to today’s journeys

  Yes

  No

  N/A

• Can it be verified that all JP inspected are correctly completed

  Yes

  No

  N/A

• Do the timings on the JP correspond with the distances, routes, rest periods and the speed limits of the vehicles

  Yes

  No

  N/A

• Are adequate planned breaks incorporated in the journey at required intervals

  Yes

  No

  N/A

• Are the request for calling JM adequate to maintain visibility of the journey

  Yes

  No

  N/A

• Are any journey over 200km duly authorised

  Yes

  No

  N/A

• Are journeys which are deemed to include night driving formally authorised

  Yes

  No

  N/A

• Are journeys being adequately tracked (white board, spreadsheet, - not reliant on JM memory)

  Yes

  No

  N/A

• Do journeys always end at either the start point or at a place where another JP may be issued

  Yes

  No

  N/A

• Are all JP closed out at the end of the journey

  Yes

  No

  N/A

• Are current SP2000 and SP2001 available in JM office

  Yes

  No

  N/A

• Is a current map appropriate to the type of vehicles being managed, displayed

  Yes

  No

  N/A

• Is a list of JM and Authorising Person maintained, displayed and up to date

  Yes

  No

  N/A

• Is all required training for JM and AP up to date

  Yes

  No

  N/A

• Are there records of TBT available

  Yes

  No

  N/A

• Are cancelled JP kept on file

  Yes

  No

  N/A

• Do JM check licenses and permits of drivers prior to issuing JP

  Yes

  No

  N/A

• Do JM ensure that drivers have adequate food / water or money prior to issuing JP

  Yes

  No

  N/A

• Do drivers conduct Pre use checks of their vehicles and loads

  Yes

  No

  N/A

• Are pre use checks documented and recorded

  Yes

  No

  N/A

• How many daily inspection are conducted by JM and are they recorded

  Yes

  No

  N/A

• Are JP faxed to arrival point

  Yes

  No

  N/A

• Can it be stated that the duties of the AP are consistently carried out in accordance with the intent of the SJM procedure

  Yes

  No

  N/A

• Do JM check that the driver is wearing / has available the relevant PPE

  Yes

  No

  N/A

• Can it be said that the journeys requiring SJM are consistently managed to the intent of the SJM procedure

  Yes

  No

  N/A

• Are journeys plans issued 15 min before departure

  Yes

  No

  N/A

• Is a Road Hazard Log maintained and it send out to concerned parties weekly

  Yes

  No

  N/A

• Is there IVMS violations are tracked properly and the employee consequences management are updated

  Yes

  No

  N/A