• Take photograph showing main building/entrance

  • Name of Premises

  • Address of Premises

  • Location
  • Date of fire risk assessment

  • Assessor

Cover Sheet

  • The purpose of this report is to provide an assessment of the risk to life from fire in these premises, and, where appropriate, to make recommendations to ensure compliance with fire safety legislation.
    The report does not address the risk to property or business continuity from fire.
    I certify that to the best of my knowledge, the information contained in this fire risk assessment is correct, based on information provided at the time the assessment was undertaken.

  • Responsible person or person having control of the premises

  • Fire Safety Manager

  • Person(s) consulted

  • Date of previous fire risk assessment

  • Suggested date for review of fire risk assessment.

  • This fire risk assessment should be reviewed by a competent person by the date indicated above or at such earlier time as there is reason to suspect that it is no longer valid, or there has been significant change in the matters to which it relates, or if a fire occurs.

General Building Description


  • 1.1 Number of floors (including basement)?

  • 1.2 Approximate floor area (in square metres)?

  • 1.3 Brief details of building construction

  • 1.4 Use of premises


  • 2.1 Approximate maximum number of persons

  • 2.2 Approximate maximum number of employees at any one time?

  • 2.3 Approximate maximum number of members of the public at any one time?

  • 2.4 Associated times/hours of occupation


  • 3.1 Sleeping occupants

  • 3.2 Disabled occupants

  • 3.3 Occupants in remote areas and Lone Workers

  • 3.4 Young Persons

  • 3.5 Others


  • 4.1 Fires in the past 10 years

  • 4.2 Cost of fire losses (in pounds)



  • 6.1 The following fire safety legislation applies to these premises: Regulatory Reform (Fire Safety) Oder 2005.

  • 6.2 The above legislation is enforced by:

  • 6.3 Other legislation that makes significant requirements for fire precautions in these premises (other than the Building Regulation 2010)

  • 6.4 The legislation to which 6.3 makes reference is enforced by:

Fire Hazards


  • 7.1 Reasonable measures taken to prevent fires of electrical origin?

  • 7.2 Fixed installation periodically inspected and tested?

  • 7.3 Portable appliance testing (where appropriate) carried out?

  • 7.4 Suitable policy regarding the use of personal electrical appliances?

  • 7.5 Suitable limitation of trailing leads and adapters?


  • 8.1 Reasonable measures taken to prevent fires as a result of smoking?

  • 8.2 Smoking prohibited on the premises?

  • 8.3 Smoking prohibited in appropriate areas?

  • 8.4 Suitable arrangements for those who wish to smoke?

  • 8.5 Does the no smoking policy appear to be observed at time of inspection?


  • 9.1 Does basic security against arson by outsiders appear reasonable?

  • 9.2 Is there an absence of unnecessary fire load in close proximity to the premises or available for ignition by outsiders?


  • 10.1 Is the use of portable heaters avoided as far as practicable?

  • 10.2 If portable heaters are used, is the use of the more hazardous type (e.g. radiant bar fires or lpg appliances) avoided?

  • 10.3 If portable heaters are used are suitable measures taken to minimise the hazard of ignition of combustible materials?

  • 10.4 Are fixed heating installations subject to regular maintenance?


  • 11.1 Are reasonable measures taken to prevent fires as a result of cooking?

  • 11.2 Are filters changed and ductwork cleaned regularly?

  • 11.3 Are suitable extinguishing appliances available?


  • 12.1 Do the premises have a lightning protection system?

  • 12.2 Has the Lightning protection system been serviced?


  • 13.1 Are there other significant ignition sources present?

  • 13.2 Does the activity involve processes such as frictional heat?

  • 13.3 Are there light bulbs or heating appliances near flammable/combustible materials?


  • 14.1 Is the standard of housekeeping adequate?

  • 14.2 Are combustible materials separated from ignition sources?

  • 14.3 Is there an avoidance of unnecessary accumulation of combustible materials or waste?

  • 14.4 Is there appropriate storage of combustible materials?

  • 14.5 Is there avoidance of inappropriate storage of combustible materials?

  • 14.6 Are all textiles and furniture treated to be fire retardant?

  • 14.7 Are substantial areas of wall or ceilings covered with flammable linings or materials?


  • 15.1 Are fire safety conditions imposed on outside contractors?

  • 15.2 Is there satisfactory control over works carried out on the premises by outside contractors (including "hot work" permits)?

  • 15.3 If there are in-house maintenance personnel, are suitable precautions taken during "hot work", including use of "hot work" permits


  • 16.1 Have the hazardous properties of dangerous substances been considered?

  • 16.2 Is there adequate information on safety provided by the supplier on any relevant safety data sheet?

  • 16.3 Has account taken place regarding:

  • 16.3.1 The special, technical and organisational measures and substances used and their possible integrations?

  • 16.3.2 The amount of the substances involved?

  • 16.3.3 Where the work will involve more than one dangerous substance, the risk presented by such substances in combination?

  • 16.3.4 The arrangements for the safe handling, storage and transport of dangerous substances and of waste containing dangerous substances?

  • 16.3.5 Any other measures introduced as a result of the RRO/FRA.

  • 16.4 Are there safe systems of work for maintenance, where there is a potential for a high level of risk?

  • 16.5 Are sufficient control measures in place to counter the likelihood that an explosive atmosphere will occur and its persistence including adjacent areas?

  • 16.6 Are sufficient control measures in place to counter the likelihood that ignition sources, including electrostatic discharges, will be present and become active and effective?

  • 16.7 Has account been taken regarding the scale of the anticipated effects?

  • 16.8 Is sufficient additional safety information available to enable the assessment to be completed?

  • 16.9 Has account been taken regarding sources of oxygen?

  • 16.9.1 Is there piped oxygen in use?

  • 16.9.2 Are there oxygen cylinders used or stored?

  • 16.9.3 Is there an operational procedure for isolation?

  • 16.9.4 Are oxidising materials used or stored?

  • 16.10 Has a specific risk assessment been carried out, as required by the Dangerous Substances and Explosive Atmospheres Regulations 2002?

  • 16.11 Are there other significant hazards that warrant consideration including process hazards that impact on general fire precautions?

Fire Protection


  • 17.1 It is considered that the premises are provided with reasonable means of escape in case of fire?

  • 17.2 is there adequate design of escape routes?

  • 17.3 Is there adequate provision of escape exits?

  • 17.4 Are exits easily and immediately openable where necessary?

  • 17.5 Do fire exits open in direction of escape where necessary?

  • 17.6 Are sliding or revolving doors avoided as fire exits where necessary?

  • 17.7 Are there satisfactory means for securing exits?

  • 17.8 Are travel distances reasonable where there is a single direction of travel?

  • 17.9 Are alternative means of escape travel distances reasonable?

  • 17.10 Is there suitable protection of escape routes?

  • 17.11 Are suitable fire precautions provided for all inner rooms and inner inner rooms?

  • 17.12 Are all escape routes unobstructed?

  • 17.13 Is the premises provided with reasonable arrangements for means of escape for disabled people?

  • 17.14 Are the exits in the right place and do the escape routes lead as directly as possible to a place of total safety?

  • 17.15 Are the people who work in the building aware of the importance of maintaining the safety of the escape routes by ensuring that fire dos are not wedged or held open?

  • 17.16 Are fire doors holed or damaged?

  • 17.17 Are fire doors provided with appropriate fire door signs?

  • 17.18 Are all external escape routes unobstructed and providing a clear route to the fire assembly points?

  • 17.19 Are any holes or gaps in walls, ceilings and floors properly sealed, e.g. where services such as ventilation ducts and electrical cables pass through them?

  • 17.20 Can all the occupants escape to a place of total safety in a reasonable time?

  • 17.21 Are fire assembly points in safe locations?

  • 17.22 Is fire door integrity/strips/seals and all door furniture adequately maintained?

  • 17.23 Are fire action notices adequate?

  • 17.24 Are high risk rooms adequately protected?

  • 17.25 If vertical evacuation is necessary (internal or external), are stairways suitable in size and width?


  • 18.1 It is considered that there is compartmentation of a reasonable standard

  • 18.2 It is considered that there is reasonable limitation of linings that might promote fire spread

  • 18.3 If provided, are sprinklers of the correct type for the risks present?

  • 18.4 Are fire/smoke dampers and control systems maintained and tested?


  • 19.1 Are all your escapes covered by an acceptable form of emergency lighting?

  • 19.2 Are toilets, plant rooms, external fire escape staircases, underground car parks and external escape routes covered by an acceptable form of emergency lighting?

  • 19.3 Is there back-up power supplies for the emergency lighting?


  • 20.1 Where necessary are escape routes and exits, the locations of fire fighting equipment and emergency telephones indicated by appropriate signs?

  • 20.2 Where necessary are notices provided such as those giving information on how to operate security devices on exit doors, those indicating doors enclosing fire hazards that must be kept shut and fire action notices for staff and other people?

  • 20.3 Are you maintaining all the necessary sign and notices so that they continue to be correct, legible and understood?

  • 20.4 Are you maintaining signs that you have provided for the information of the fire and rescue service, such as those indicating the location of water suppression stop valves and the storage of hazardous substances?


  • 21.1 Is a reasonable manually operated electrical fire alarm system provided?

  • 21.2 Are fire alarm call points located at all final exits, story exits, fire compartment wall exits or exits from rooms of high risk?

  • 21.3 Is the fire panel located at an exit and visible to the emergency services from the outside of the building?

  • 21.4 Can the existing means of detection ensure a fire is discovered quickly enough for the alarm to be raised in time for all the occupants to escape to a place of total safety?

  • 21.5 Are the automatic fire detectors of the right type and in the appropriate locations?

  • 21.6 Can the means of warning be clearly heard or be perceptible and understood by everyone throughout the whole building when initiated from a single point?

  • 21.7 Are there provisions for people in locations where the alarm cannot be heard?

  • 21.8 If the fire-detection and warning system is electrically powered, does it have a back-up power supply?

  • 21.9 Is there a remote transmission of alarm signal?

  • 21.10 Is a zone panel of the fire alarm system provided adjacent to the main control panel?


  • 22.1 Are the extinguishers suitable for the purpose?

  • 22.2 Are there enough extinguishers sited throughout the premises at appropriate locations?

  • 22.3 Are the right type of extinguishers located close to the fire hazards and can users get to them without exposing themselves to risk?

  • 22.4 Are the extinguishers hidden from view and their position need indicating?

  • 22.5 Have steps been taken to prevent the misuse of extinguishers?

  • 22.6 Are fire fighting appliances checked that they are in good order at least monthly by the occupier?

  • 22.7 Are those that test and maintain the fire fighting equipment competent to do so?


  • 23.1 Is there a suitable sprinkler or water based system that is adequate for the risk present?

  • 23.2 Is there a suitable gaseous local application of total flooding provided that is adequate for the risk?

  • 23.3 Are those who test and maintain the fixed fire fighting systems competent to do so?


  • 24.1 Are there suitable smoke control facilities for the risk present?

  • 24.2 Are those who test and maintain the smoke control facilities competent to do so?


  • 25.1 Has notice been given to the fire and rescue authority regarding luminous discharge tubes (neon signs) cut-off switch, it's colouring and marking?

Managing Fire Safety


  • 26.1 Appropriate fire procedures in place and properly documented?

  • 26.2 Are staff aware of the emergency plan, including the identity of people nominated to do a particular fire duty?

  • 26.3 Have visitors and guests been informed about what to do in an emergency?

  • 26.4 Have staff been given information about any dangerous substances?

  • 26.5 Do you have arrangements for informing temporary or agency staff?

  • 26.6 Is there an arrangement for informing other employers whose staff are guest workers in your premises, such as maintenance contractors and cleaners?

  • 26.7 Have fire safety arrangements been co-ordinated with other responsible people and with any contractors in the building?

  • 26.8 Have details been recorded of any information or instructions you have been given and the details of any arrangements for co-operation and co-ordination with others?

  • 26.9 Has a fire safety manager/deputy fire safety manager been appointed in writing with a suitable job description?

  • 26.10 Have sufficient fire wardens been appointed to help in evacuating the premises?

  • 26.11 Are there suitable arrangements for summoning the fire and rescue services?

  • 26.12 Are there suitable arrangements to meet the fire and rescue service on arrival and provide them with relevant information?

  • 26.13 Are there suitable arrangements for ensuring that the premises have been evacuated?

  • 26.14 Is there a suitable fire assembly point(s)?

  • 26.15 Are there adequate procedures for evacuation of any disables people who are likely to be present?

  • 26.16 Are persons nominated and trained to use fire extinguishing appliances?

  • 26.17 Are persons nominated and trained to assist with evacuation of disabled people?

  • 26.18 Have the fire and rescue service carried out pre-fire inspections of the premises?

  • 26.19 Has an emergency pack been provided for fire and rescue service information during an incident?

  • 26.20 Are routine fire inspections carried out?


  • 27.1 Are all staff given adequate fire safety instruction and training on induction?

  • 27.2 Are all staff given periodic "refresher training" at suitable intervals

  • 27.3 Are regular fire drills carried out at appropriate intervals?

  • 27.4 Does all staff training provide information, instruction or training on the following:

  • 27.4.1 Fire risks in the premises?

  • 27.4.2 The fire safety measures on the premises?

  • 27.4.3 Action in case of fire?

  • 27.4.4 Action on hearing the fire alarm?

  • 27.4.5 Method of operation of fire alarm call points?

  • 27.4.6 Location and use of fire extinguishers?

  • 27.4.7 Means of summoning the fire and rescue service?

  • 27.4.8 Identity of the persons nominated to assist with evacuation?

  • 27.4.9 Identity of persons nominated to use fire extinguishing appliances?

  • 27.5 Are fire wardens given additional training?

  • 27.6 Are joint training and fire drills sessions carried out in multi-occupied buildings?

  • 27.7 Are employers aware of fire risks and general fire precautions for organisations in the premises?

  • 27.8 Are employees provided with adequate instruction and information regarding fire risks and general fire precautions for other organisations in the premises?

  • 27.9 Have staff working in areas used to store hazardous or explosive substances had appropriate fire training?

  • 27.10 Has the fire manager/deputy fire manager had appropriate training for their role?

  • 27.11 Are appropriate training measures in place for those workers with language difficulties?


  • 28.1 Adequate maintenance of premises?

  • 28.2 Weekly testing and periodic servicing of fire detection and alarm system?

  • 28.3 Monthly and annual testing routines for emergency lighting?

  • 28.4 Annual maintenance of fire extinguishing appliances?

  • 28.5 Weekly testing and periodic inspection of sprinkler installations?

  • 28.6 Six-monthly inspection and annual testing of rising mains?

  • 28.7 Weekly and monthly testing, six-monthly inspection and annual testing of fire-fighting lifts?

  • 28.8 Periodic inspection of external escape staircase and gangways?

  • 28.9 Routine checks of final exit doors and/or security fastenings?

  • 28.10 Annual inspection and test of lightning protection system

  • 28.11 Six-monthly inspection and annual testing of private hydrants?

  • 28.12 Other relevant inspections or tests carried out:

  • 28.13 Do you carry out daily checks to ensure that there is clear access to fire engines?

  • 28.14 Are suitable systems in place for reporting and subsequent restoration of fire safety measures that have failed?


  • 29.1 Are appropriate records kept for fire training and fire evacuation drills?

  • 29.2 Are appropriate records kept for fire alarm tests?

  • 29.3 Are appropriate records kept for emergency lighting test?

  • 29.4 Are appropriate records kept for the maintenance and testing of other fire protection systems?

  • 29.5 Are your fire records immediately available for inspection by the enforcing authority?

  • 29.6 Is there a fire emergency plan in place?

  • 29.7 Does the fire emergency plan take account of other emergency plans applicable in the building?

  • 29.8 Is the fire emergency plan readily available for staff to read?

  • 29.9 Is the fire emergency plan available to the enforcing authority?

  • 29.10 Are Personal Emergency Evacuation Plans (PEEP's) required and in place?


  • 30.1 Have the following matters to be taken into account in risk assessment in respect of young persons:

  • 30.1.1 The inexperience, lack of awareness of risks and immaturity of young persons?

  • 30.1.2 The fitting-out and layout of the premises?

  • 30.1.3 The nature, degree and duration of exposure to physical and chemical agents?

  • 30.1.4 The form, range and use of work equipment and the way it is handled?

  • 30.1.5 The organisation of processes and activities?

  • 30.1.6 The extent of the safety training provided or to be provided to young persons?

  • 30.1.7 Risks form agents, processes and work listed in the Annex to Council Directive 94/33/EC on the protection of young people at work?

Risk Assessment


  • Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is:

  • In this context, a definition of the above term is as follows:

    LOW Unusually low likelihood of fire as a result of negligible potential sources of ignition

    MEDIUM Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with
    fire hazards generally subject to appropriate controls (other than minor shortcomings)

    HIGH Lack of adequate controls applied to one or more significant fire hazards, such as to
    result in significant increase in likelihood of fire

  • Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:

  • In this context, a definition of the above term is as follows:

    SLIGHT HARM Outbreak of fire unlikely to result in serious injury or death of any occupant
    (other than an occupant sleeping in a room in which a fire occurs)

    MODERATE HARM Outbreak of fire could foreseeably result in injury (including serious injury)
    of one or more occupants, but it is unlikely to involve multiple fatalities

    EXTREME HARM Significant potential for serious injury or death of one or more occupants

  • Accordingly, it is considered that the risk to life from fire at these premises is: Trivial - No action is required and no detailed records need be kept. Tolerable - No major additional fire precautions required. However, there might be need for reasonably practicable improvements that involve minor or limited cost. Moderate - It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures. Substantial - Considerable resources might have to be allocated to reduce the risk. If the premises are unoccupied, it should not be occupied until the risk has been reduced. If the premises are occupied, urgent action should be taken. Intolerable - Premises (or relevant area) should not be occupied until the risk is reduced.

  • Likelihood

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