Title Page
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One Facility Case Cleaning Report for Lidl
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Lidl
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Conducted on
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Prepared by
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Supporting Engineers
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Store Name
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Store Number
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Store Postcode
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Have you signed in?
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Have you signed into a Permit to Work?
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Take Picture of signing in book & Permit to work
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Have the thermal blankets been pre-chilled for at least 1 hour before use?
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Does the Store know how to use the thermal blankets and are they aware of the chill chain procedure?
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Is there a Deputy or store manager on site?
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If so please supply their name
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Have you discussed the case cleaning requirements with the store representatives. This should include requirements for all stock to be removed, cabinets planned to be cleaned & safe working systems.
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Has the Store used the thermal blankets adequately?
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Store to sign if they are refusing to fully de-merchandise the cabinets
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Please state here the cabinet numbers that are to be cleaned on this visit
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Has the Store logged the visit on IMS?
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Have you set up site safely with barrier protection, displayed sign boards & floor protection?
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Photos of "What Good Looks Like"
Back Up Chiller
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Status of the Back Up Chiller i.e. stock run down, partly run down, BUC full
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Photos of back up chiller before
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Have you cleaned the BUC floor?
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Have you cleaned the BUC walls?
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Have you cleaned the BUC ceiling?
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Have you cleaned the evaporator and removed all ice?
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Have you cleaned out the drains and gullies?
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Photo of the back up chiller after?
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Has the chilled stock been covered by chilled thermal blankets when it was outside the back up chiller?
Back Up Freezer
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Status of the Back Up Freezer i.e. stock run down, partly run down, BUF full
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Photos of back up freezer before
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Have you cleaned the BUF floor?
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Have you cleaned the BUF walls?
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Have you cleaned the BUF ceiling?
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Have you cleaned the evaporator and removed all ice?
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Have you cleaned out the drains and gullies?
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Photo of the back up freezer after?
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Was the BUF door been closed at all times during the BUF clean?
Shop Floor Cabinets
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Photos of cabinets on arrival
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Please list any defective fans (Cabinet location and position) prior to isolation/Lock off and tag out. Advise duty manager of any failures prior to the clean
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Have you locked off and tagged out the cabinets you are about to work on?
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Provide pictures of cabinet isolator
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Provide pictures of cabinets pre-clean, a minimum of 5 are required
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Have the kick plinths been removed
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Photos of base of cabinets pre-clean
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Remove debris from fans & base of cabinets
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Remove reachable debris from under cabinet (first 75mm)
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Photos of debris removed
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Bag up debris ready to remove from working area
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Inspect underneath of drains, note defects and repair where possible
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Please list defects on drains identified
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Provide pictures of defects
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The cleaning of surface drainage and P traps is a vital part of our cleaning procedures, identifying drainage issues at this point can avoid major water leaks once your clean has commenced
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Insert rubber bungs
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Vacuum drain outlets one by one ensuring local jelly / obstructions removed
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Locate & clean dairy pumps (Report any defects in the final comments)
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Pay attention to drain entry points from surface to underground drains
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Remove old gel tabs
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Photos of drains plugged & being cleaned pre jet washing
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Remove honeycombs ready for cleaning
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Photos of Honeycombs removed
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Jet wash void behind honeycomb
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Photo of void being jet washed
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Clean honeycombs, brush & clean within base of tray
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Reinstate honeycomb ensuring dry before fitting
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Have base plates, back panels & baffles been removed
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Pictures of cabinets with base plates, back panels & baffles removed. We appreciate this is not always possible
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Clean both sides of the back panels & area behind, that the panels are fixed to.
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Photos of back panels cleaned
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Vacuum bases removing all excess water generated from cleaning
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Remove drain bungs
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Clean ice, dust & debris from evaporators
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Photos of various evaporators & tray post clean
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Do not jet wash evaporator fan motors
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Do not jet wash along sealed areas of the end walls and joints within case structures
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Do not jet wash into junction boxes on mag valves / EEV coils
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Effectively clean the refrigerated cabinet with sponges & soft brushes
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Photos of clean cabinets with gel tabs in place
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Ensure the cabinet is free from excess water
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Please list details of cabinets where defective cables or wiring have been noted. Please advise Store manager to log a call to correct defective issues.
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Identify & list any damage to the cabinets paying attention to back plates, honeycomb's, dividers, end walls and kick plates
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Photos of any fabric damage (Bump rail, end wall, dividers, kick plates and buckled panels)
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With your electronic leak detector complete an effective leak check of all accessible pipe work, fittings & evaporator coils
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Refrigerant leaks must be reported immediately to Lidl Great Britain Ltd, vital information must be submitted to the manager, this is to include the store name, fixture ID and location of the leak. Work is not to proceed on a case with a known leak until it has been repaired by a Lidl Great Britain engineer. Please contact your supervisor for further guidance with regards to case isolation where necessary.
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Photo of leak checking
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Notes on leak checking as required
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Photos of numerous cabinets cleaned before all panels, back plates & baffles are replaced
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The next stages are the processes in returning the cabinets to the store & completing your clean
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Replace all panels excluding kick plates
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Reinstate power to cabinet, remove tag out & lock off
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Check fans are rotating to all fixtures, report any defects to the Duty manager
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List any identified defective fans. Cabinet location & position within the cabinet
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Photos of defective fans
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Ensure all fixture screws are replaced where necessary
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Clean and replace the base plates
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Photos of base plates when placed in cabinets
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Clean and replace all shelving
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Photos of shelving when in situ
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Ensure cabinets are back online through the clients monitoring system. List any comms issues or problems with reinstating the cabinets. Please also state if you have no known issues
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Multiple pictures of cabinets on completion, minimum of 8
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Ensure work area has been left in a safe, clean and tidy condition
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Has all excess water has been removed from floor area
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Photo of safe floor area
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Ensure no further leaks from underneath of cabinets
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Replace & screw kick plates back on
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Photo of secured kick plates
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Was the chilled stock covered by chilled thermal blankets when it was outside the chiller
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List of cabinet numbers of the cases completed on this visit
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Did the store release the correct amount of cases?
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Reason why not all planned cases were released
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Duty manager to sign
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Please list the remaining cabinet numbers to be cleaned once all store visits have been attended. Also the number of additional nights required to complete the clean.
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Any additional notes that require submitting to support your clean, for example working conditions, excessive hours on freezers, etc. This is good information to justify any late hand backs or under delivered cabinet numbers. Please also advise if nothing to report.
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Do you have any near misses to report? If yes please submit the incident to nearmiss@onefacility.co.uk
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Photo of the signed Contractor Attendance Reeport
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Are the store satisfied with the cleaning standard?
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Are the store satisfied with the service they have received?
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Stores comments
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Store representatives signature
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One Facility Engineers Signature
