Audit

Store Name

Store Number

Store Address

Have you signed in?

Have you signed into a Permit to Work?

Take picture of signing in book & permit to work

Have you discussed the case cleaning requirements with the store representatives. This should include requirements for all stock to be removed, cabinets planned to be cleaned & safe working systems.

Have the store or are the store prepared to remove all stock from the cabinets

Please state here status of cabinets I.e full de merch, part de merch, shelves left in, etc

Store to sign if they are refusing to fully de-merchandise the cabinets

Please state here the cabinet numbers that are to be cleaned on this visit

Photos of cabinets on arrival

Have you checked the in store monitoring system to ensure all cabinets have been inhibited

Have you signed on to Verisae & selected "start work" for all engineers

Verisae WON

Screen shot of Verisae logged onto

Have you completed a dynamic risk assessment

Photo of dynamic Risk Assessment

Have you set up site safely with barrier protection, displayed sign boards & floor protection?

Photos of "What Good Looks Like"

Please list any defective fans (Cabinet location and position) prior to isolation/Lock off and tag out. Advise duty manager of any failures prior to the clean

Have you locked off and tagged out the cabinets you are about to work on?

Provide pictures of cabinet isolator
Provide pictures of cabinet pre clean, a minimum of 5 are required

Have the kick plinths been removed

Photos of kick plinths removed
Photos of base of cabinets pre clean

Remove debris from fans & base of cabinets

Remove reachable debris from under cabinet (first 75mm)

Photos of debris removed

Bag up debris ready to remove from working area

Inspect underneath of drains, note defects and repair where possible

Please list defects on drains identified

Provide pictures of defects

The cleaning of surface drainage and P traps is a vital part of our cleaning procedures, identifying drainage issues at this point can avoid major water leaks once your clean has commenced

Insert rubber bungs

Vacuum drain outlets one by one ensuring local jelly / obstructions removed

Locate & clean dairy pumps (Report any defects in the final comments)

Pay attention to drain entry points from surface to underground drains

Remove old gel tablets

Photos of drains plugged & being cleaned pre jet washing

Remove honeycombs ready for cleaning

Photos of Honeycombs removed

Jet wash void behind honeycomb

Photo of void being jet washed

Clean honeycombs, brush & clean within base of tray

Reinstate honeycomb ensuring dry before fitting

Have base plates, back panels & baffles been removed

Pictures of cabinets with base plates, back panels & baffles removed. We appreciate this is not always possible

Clean both sides of the back panels & area behind, that the panels are fixed to.

Photos of back panels cleaned

Vacuum bases removing all excess water generated from cleaning

Remove drain bungs

Clean ice, dust & debris from evaporators

Photos of various evaporators & tray post clean

Do not jet wash evaporator fan motors

Do not jet wash along sealed areas of the end walls and joints within case structures

Do not jet wash into junction boxes on mag valves / EEV coils

Effectively clean the refrigerated cabinet with sponges & soft brushes

Photos of clean cabinets with Jally strips in place

Ensure the cabinet is free from excess water

Please list details of cabinets where defective cables or wiring have been noted. Please advise if a linked work order has been raised on Verisae & the new WO associated to this

Identify & list any damage to the cabinets paying attention to back plates, honeycombe's, dividers, end walls and kick plates

Photos of any fabric damage (Bump rail, end wall, dividers, kick plates and buckled panels)

With your electronic leak detector complete an effective leak check of all accessible pipe work, fittings & evaporator coils

Refrigerant leaks must be reported immediately to Tesco Maintenance 24 hr service desk , vital information must be submitted, this is to include the store name, fixture ID and location of the leak. Work is not to proceed on a case with a known leak until it has been repaired by a Tesco Maintenance engineer. Please contact your supervisor for further guidance with regards to case isolation where necessary.

Photo of leak checking

Notes on leak checking as required

Photos of numerous cabinets cleaned before all panels, back plates & baffles are replaced

The next stages are the processes in returning the cabinets to the store & completing your clean

Replace all panels excluding kick plates

Reinstate power to cabinet, remove tag out & lock off

Check fans are rotating to all fixtures, report any defects to the Duty manager

List any identified defective fans. Cabinet location & position within the cabinet

Photos of defective fans

Ensure all fixture screws are replaced where necessary

Replace base plates regardless of whether store have cleaned them or not. Failure to do so may result in damage to exposed pipe work.

Did the store clean the base plates

Photos of base plates when placed in cabinets

Ensure cabinets are back on line through the clients monitoring system. List any comms issues or problems with reinstating the cabinets. Please also state if you have no known issues

Photo of monitoring system on completion
Multiple pictures of cabinets on completion, minimum of 8

Ensure work area has been left in a safe, clean and tidy condition

Has all excess water has been removed from floor area

Photo of safe floor area

Ensure no further leaks from underneath of cabinets

Replace & screw kick plates back on

Photo of secured kick plates

Ensure you have closed the job on verisae & listed all cabinets numbers of cases cleaned on this visit

Photo of job closed on verisae system

List of cabinet numbers of the cases completed on this visit

Did the store release the correct amount of cases?

Reason why not all planned cases were released

Duty manager to sign

Any additional notes that require submitting to support your clean, for example working conditions, excessive hours on freezers, etc. This is good information to justify any late hand backs or under delivered cabinet numbers. Please also advise if nothing to report.

Please list the remaining cabinet numbers to be cleaned once all store visits have been attended. Also the number of additional nights required to complete the clean.

Do you have any near misses to report? If yes please submit the incident to nearmiss@onefacility.co.uk

Are the store satisfied with the cleaning standard?

Are the store satisfied with the service they have received?

Stores comments

Store representatives signature
One Facility Engineers Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.