Operator Licencing Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Who is the named operator

  Media

• What is the Operating centre address

  Media

• What type of operator licence

• What is the operator licence number

  Media

• Is the operator licence valid

  Yes

  No

  N/A

• If yes

  Media

• How many vehicles are listed on operator licence

• Can the operator access their licence details through the DVSA self service website

  Yes

  No

  N/A

• Why not

• Do the operator details match and are correct

  Yes

  No

  N/A

• Are there any conditions attached to the operator licence

  Yes

  No

  N/A

• What conditions have been attached

  Media

• Is the typical work light- medium - heavy laden

• what is the Number of vehicles

• What are the number of trailers

• How many drivers

• Are there any light commercial vehicles that do not fall within operator licensing

  Yes

  No

  N/A

• how many and what type

• How many vehicles operate Analogue Tachographs

• How many vehicles operate Digital tachographs

• Are analogue tachographs sealed and calibrated

  Yes

  No

  N/A

• Yes

  No

  N/A

• what is the last calibration date

• Are digital tachographs sealed and calibrated

  Yes

  No

  N/A

• When was the last date of calibration

• Are tachographs scheduled into the maintenance schedule on a forward planner

  Yes

  No

  N/A

• Have there been any tachograph breakdowns in the previous 12 months

  Yes

  No

  N/A

• do you have a certificate of undownloadability for any breakdowns

  Yes

  No

  N/A

• Are analogue tachograph charts issued and serialised to drivers

  Yes

  No

  N/A

• Are digital printer rolls issued to drivers for digital tachographs

  Yes

  No

  N/A

• what are your SOP's for digital tachograph printer rolls

• Are analogue charts returned to operator within 42 days from drivers

  Yes

  No

  N/A

• Are analogue charts stored in chronological order and retained for 12 months by the operator

  Yes

  No

  N/A

• Do the drivers download their Digital tacho driver card at least every 28 days

  Yes

  No

  N/A

• Does the operator download the data from the Digital tacho at least every 90 Days

  Yes

  No

  N/A

• Are analogue tachograph charts analysed

  Yes

  No

  N/A

• Is digital tachograph data analysed

  Yes

  No

  N/A

• Who completes analysis of tachograph data and do they meet competency requirements

  Yes

  No

  N/A

• Have there been any driver infringements within the last 12 months

  Yes

  No

  N/A

• Has the operator dealt with drivers infringements and how

  Yes

  No

  N/A

• Is driver work planned and scheduled

  Yes

  No

  N/A

• Does the operator monitor drivers hrs and other work the drivers has completed when planning work

  Yes

  No

  N/A

• Does the operator monitor drivers cumalative hours for the RTWTD when planning work

  Yes

  No

  N/A

• Does the operator use agency drivers

  Yes

  No

  N/A

• if so, does the operator keep records of the agency drivers hours and working time

  Yes

  No

  N/A

• does the operator offer any incentives for delivery and distance travelled to drivers

  Yes

  No

  N/A

• Does the operator check driver's licence

  Yes

  No

  N/A

• how often is a drivers licence checked

• Are copies of driver's licence stored on file

  Yes

  No

  N/A

Maintenance System

• Do the drivers complete a daily walk-round check immediately before the vehicle is used

  Yes

  No

  N/A

• Can you evidence

  Media

• Does the drivers have a walkround check list to follow

  Yes

  No

  N/A

• Can you evidence

  Media

• Do the drivers have a procedure for reporting defects if found on vehicle

  Yes

  No

  N/A

• Can you evidence

  Media

• are defects recorded on paper and retained for 15 months

  Yes

  No

  N/A

• Are Pre planned safety inspections carried out at scheduled intervals on vehicles

  Yes

  No

  N/A

• Are the safety inspections recorded

  Yes

  No

  N/A

• Can you evidence

  Media

• Does the safety inspection record have the name of the operator/owner of the vehicle

  Yes

  No

  N/A

• is the safety inspection dated

  Yes

  No

  N/A

• is the registration mark or trailer number clearly marked on the safety inspection sheet

  Yes

  No

  N/A

• is the make and model clearly identified on the safety inspection sheet

  Yes

  No

  N/A

• is the odometer reading recorded on the safety inspection sheet

  Yes

  No

  N/A

• is there a list of all items to be inspected

  Yes

  No

  N/A

• is there an area to clearly list defects found

  Yes

  No

  N/A

• name of inspector

  Yes

  No

  N/A

• area to detail any repairs made and who completed the repairs

  Yes

  No

  N/A

• a signed declaration to say the vehicle is roadworthy

  Yes

  No

  N/A

• Evidence of safety inspections over the previous 15 months

  Yes

  No

  N/A

• Add media

  Media

• Evidence of competency of safety inspection personel/ garage

  Yes

  No

  N/A

• Evidence of formal agreement with garage/professional services for repairs/ safety inspections

  Yes

  No

  N/A

• Evidence of agreement

  Yes

  No

  N/A

• Evidence of safety inspections forward planned

  Yes

  No

  N/A

• Please evidence

  Yes

  No

  N/A

• Yes

  No

  N/A

• Are Driver's DCPC card valid

  Yes

  No

  N/A

• Please evidence

  Yes

  No

  N/A

• Do drivers complete DCPC Annually

  Yes

  No

  N/A