Title Page
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Site conducted
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Conducted on
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Prepared by
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Company Name
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Signature
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Location
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Operator's Licence Number:
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Type of licence
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Company repute
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Continuation date
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Operating centre(s):
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Number of vehicle/trailers authorised
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Number of vehicles specified:
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Description of works carried out
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REC Referance
Transport Audit
Driver Management
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Recruitment and induction process
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Driver assessments
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Driver CPC
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ADR
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Driver agencies
Policies and procedures
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Driver handbook
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Wheel security
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Mobile phone and electronic device policy
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Drug and alcohol
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VOR (vehicle off road) policy
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Safe loading
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Vehicle Recall Policy
Driver Defect reporting - DDR
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Describe your system including: Nil returns<br>
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Describe your system including: Is remedial action taken on reported defects
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Describe your system including: Is remedial action declared as ‘fit for service’
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Describe your system including: Retention period of DDRs
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Describe your system including: Written procedure for DDR
Preventative Maintenance Inspections – PMI and Maintenance
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How Many Weeks are your PMI
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Prohibitions issued within the last 15 months
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Describe your system including: PMI provider
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Inspection intervals
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How is your PMI/repairs sign off as roadworthy
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If appropriate – How is PMI paperwork returned from external provider
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If you analyse PMI reports to check effectiveness if your DDRs is the facility’s appropriate (mobile fitter) <br>
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Retention period of PMIs
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PMI sheets completed correctly
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Brake Roller Test (BRT) checks at PMI ?
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PMI Inspections vs Planner
Forward Planning
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Describe your forward planning system and what matters are included e.g. PMI, MOT, VED e.t.c.
Driver’s Licence/ CPC /ADR - How do you monitor Driver’s Licence?
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Entitlements and expiry dates?
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At what intervals?
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Eye tests what intervals?
Driver's Hours, How do you?
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Monitor and manage compliance with driver’s hours regulations?
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Record instances of advisory / disciplinary actions on infringements found?
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For digital vehicles is driver and VU data compared?
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Evidence of action on infringements
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Recorded, driving without a card
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Time spent completing a daily walk round check
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Are time cards used ? are time sheets compared to tacho records ?
Working Time - Road Transport (Working Time) Regulations 2005
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How do you - Monitor and manage compliance with Working Time – Road Transport (Working Time) Regulations 2005?
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How do you - Record instances of advisory / disciplinary actions on infringements found?
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All drivers PAYE (not S/E)
Seminars and Training
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Have you or anyone from your company ever Attended a DVSA approved or New Operator Seminar?
Loading and Speed Limits
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How do you ensure that your vehicles and trailers are not overloaded?
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How do you ensure that loads are safely secured?
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How do you monitor that your vehicles operate within the speed limits?
Vehicles and Trailers
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How many vehicles / trailers are you in possession of at this time?
Operating Centre(s)
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Where are your vehicles kept when not in use?
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Where are your trailers kept when not in use?
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System for issue of - print rolls and record sheets/books
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System for - The return of record sheets
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System for - downloading of data from driver cards and digital tachographs
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System for - data from VU
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Records of Driver CPC held
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Initial training for new recruits re. Drivers` Hours/ Record Keeping Regulations for both Analogue and digital
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Evidence of Transport Manager involvement
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Access to DVLA on-line service
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Access to OCRS score
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MOT %
Insurances
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Are all your insurances in date? I.e Public, Vehicle and Transit?
Summary
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Conclusion
