Information
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H&S Report
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Client / Site - Project Name and Number
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Principal Contractor:
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Conducted on:
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Project Manager:
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Site Manager:
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Prepared by:
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Location:
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Audit Summary / Auditors comments
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Sub Contractor:
Site Security
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Optima site managers must ensure that their working areas are only accessible by authorised personnel and that all operatives sign in and out on the Optima attendance register/system whenever entering or leaving sites.
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Have all operatives signed into and out of site?
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Is this site and the working area secure from unauthorised personnel?
Documented Information
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Does the Site Manager/Supervisor have access to Fieldview and has it been sync'ed?
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This checklist is for Feldview projects and documentation checks will be conducted on-line from the office, historical checks on documents are not required.
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Have Optima site inductions been carried out for all personnel currently on site?
Method Statement
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Has a physical inspection been carried out to compare the activity being conducted with the issued Method Statement?
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Are all relevant Risk Assessments / CoSHH Assessments / Specialist RA (Noise, Vibration, ~Vulnerable persons) etc been completed and communicated?
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This should include the work activity and any manual handling, CoSHH, PPE, first aid, vibration, young or more vulnerable people or any other specialist risk assessment which is required due to the nature of the task.
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Has the plant/equipment register & inspections including PA testing been completed?
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Have all relevant permits been completed, verified, complied with and closed out?
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This includes checking isolations and site conditions where specified.
Working Practice
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Has any member of the team or company been nominated for an award since the last audit?
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Has any disciplinary action been taken against site personnel since the previous audit?
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Were any good practices above and beyond the expected Optima Standard observed during this visit?
Quality
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Where appropriate the Optima Quality plan should be up to date. Client meetings should be attended by an Optima representative and appropriate process checklists should be used.
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Are weekly site meetings being undertaken to discuss and report on H&S and quality issues?
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Are the latest drawings available?
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Are in-process inspection checklists being used? (where required)
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Has the quality plan been completed? (where required)
Working at Height
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Is work at heights carried out in a safe manner and in compliance with the safe system of work?
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Are all openings and voids protected or guarded?
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Has the most appropriate access equipment been selected for the tasks being undertaken and is there evidence of the equipment being inspected and checked??
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Ladders and steps should only be used for short duration (less than 30mins), low risk activities or areas where it is not possible to use a working platform. Ensure podiums, ladders and steps comply with BSEN 131 and are not domestic grade.
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Is tool tethering considered and used where appropriate?
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Tool tethering is mandatory when working on leading edge or over a height of two metres.
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Is all access equipment in a safe and efficient condition, being used correctly and for its intended purpose?
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Have operatives been provided with the appropriate level of training and instruction for the access equipment they are using?
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IPAF, for MEWPS, PAZMA for mobile towers, (or equivalent) safe use and inspection of harnesses and rescue training for harness use, scaffold training for tube and clip scaffolding, basic work at heights training and toolbox talks for ladders, podiums, hop ups and steps?
Materials and Storage
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Have arrangements been made for safe loading and unloading of vehicles and distribution of materials?
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Are all materials stored safely on appropriate racks/trollies without overloading floor panels 800kg max for glass of Raised access floors (1000kg of other materials) or causing a hazard to passers-by?
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Raised floors no movement of materials over 1 tonne per frame or trolley. 800kg if its glass panels - 2.5 tonnes on stable flooring.
Incident Reporting
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Have all incidents, accidents, near misses been reported and processed correctly?
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Including compliance with data protection.
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Do all staff have access to the Optima On-Line incident reporting system and where necessary have incidents been reported correctly?
Welfare & First Aid
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Are the welfare facilities adequate sufficient number of toilets, supply of hot and cold running water and adequate rest areas and are they maintained in a clean and hygienic condition?
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This must include a supply of warm water in or near the toilets for hand washing and a means of boiling water.
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Are there facilities for drying clothing and getting changed?
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Are there sufficient, suitable first aid facilities available?
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Are the nominated first aiders identified/identifiable?
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Is the first aid box up to date, clean, well stocked and prominently displayed?
Housekeeping and Traffic Routes?
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Is the site kept clean and tidy, including good cable management and trip/fall hazards?
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Are Optima working areas and pedestrian routes kept clean and tidy?
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Are traffic routes clear and unobstructed and is there sufficient segregation between vehicles and pedestrians??
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Is their appropriate signage on access and evacuations routes?
Plant and Equipment
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Are hand tools/power tools safe, appropriate, well maintained fitted with appropriate guarding and used correctly?
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Is electrical equipment restricted to battery operated and 110v only and PA tested / visually inspected at regular intervals?
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Are hoists and lifts in use and used safely?
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Are lifting equipment and lifting aids such as geko's, gene lifts, vacuum suckers etc in good condition with evidence of recent inspection and used only by train operatives?
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Is there an appropriate lifting plan in place for all lifting activities?
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Major lifts should be under contract lift only. Where an installation requires the use of specialist lifting equipment or cranage it must be subject to a lifting plan and method statement which must be prepared and check by an appointed person. Lifts should only be carried out by appropriately trained AP's, lift supervisors and slinger signallers.
PPE
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Is appropriate PPE available, maintain, worn and used correctly on this site?
Manual Handling
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Are manual handling operations being carried out safely and within current guidence?
Fire
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Is fire fighting equipment sufficient and adequately maintained?
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Are hot works being carried out in compliance with the appropriate RAMS and permits?
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Are emergency procedures and signage clearly displayed?
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As no smoking procedures established and complied with?
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Are emergency exit routes safe, un-obstructed and clearly signed?
Environmental
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Is lighting suitable and sufficient?
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Is noise managed in accordance with environmental and client restrictions?
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Are dust levels controlled?
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Is all timber used on site FSC compliant?
Hazardous Substances
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Is waste being controlled and disposed of appropriately, waste transfer notes and licences held?
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Are all hazardous substances dealt with in accordance with the relevant CoSHH assessment?
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Are hazardous substances stored safely?
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Is appropriate LEV, RPE and PPE in use?
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Is their adequate asbestos information on site and has it been removed from the Optima scope of works prior to starting?
Signage and Notices
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Are emergency, directional, warning signs clearly displayed?
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Are the relevant notices and documents displayed?
Health Surveillance
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Are all health and hygiene measures in place?
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Are health issues correctly documented at the induction stage?
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Information volunteered at induction should be noted and communicated to the group HSQE manager for follow up.
Closeout
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Is there evidence that items picked up on the previous report been appropriately actioned?
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Site managers should record the actions they take to close out the items on this report, on a printed copy of this report or within the site dairy. A copy of this report should be add to the site file.
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Were any MAJOR non-conformances identified during the inspection?
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A major non-conformance includes any threat of death or serious injury or any unsafe act or condition which could lead to enforcement action.
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Was an introduction & debriefing carried out with the principal contractor
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Where possible the inspector should introducing themselves to the Principal Contractor and if necessary raise any issues which directly affect Optima employees before leaving site. please note on the report the name of the person spoken with where possible
