General Organization Information

  • Name of Organization:

  • Submitter Name:

  • Position in Organization:

  • Phone Number

  • Email Address:

  • On-Site Contact Name:

  • On-Site Contact Phone Number:

  • Advisor Present During Event?

Event-Specific Information

  • Event Start Date:

  • Event End Date:

  • Location(s) of Event:

Inclement Weather Plan

  • Does this event take place outdoors?:

  • What is your indoor back-up location?:

  • What parking accommodations will need to be made considering the back-up location?:

  • In the event of inclement weather, will this event be cancelled?:

  • What Time will you decide to move or cancel the event in case of inclement weather?:

  • Who will make the decision?:

  • How will you notify participants?:

  • Will this event require assistance for parking or traffic control?:

  • Contact Maintenance Dept. for assistance with charter buses, parking, signage, etc.

  • How will your organization maintain an effective presence during the event? What staffing will the organization provide during the event?:

  • Where will staffing be located during the event?:

  • What is the estimated number of attendees for the event?:

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