Pre-Event Planning Form

• Pre-Event Planning Form

• West Virginia School of Osteopathic Medicine

• Conducted on

  Date

General Organization Information

• Name of Organization:

• Submitter Name:

• Position in Organization:

• Phone Number

• Email Address:

• On-Site Contact Name:

• On-Site Contact Phone Number:

• Advisor Present During Event?

  Yes

  No

  N/A

Event-Specific Information

• Event Start Date:

  Date

• Event End Date:

  Date

• Location(s) of Event:

Inclement Weather Plan

• Does this event take place outdoors?:

  Yes

  No

• What is your indoor back-up location?:

• What parking accommodations will need to be made considering the back-up location?:

• In the event of inclement weather, will this event be cancelled?:

  Yes

  No

  N/A

• What Time will you decide to move or cancel the event in case of inclement weather?:

  Date

• Who will make the decision?:

• How will you notify participants?:

• Will this event require assistance for parking or traffic control?:

  Yes

  No

• Contact Maintenance Dept. for assistance with charter buses, parking, signage, etc.

• How will your organization maintain an effective presence during the event? What staffing will the organization provide during the event?:

• Where will staffing be located during the event?:

• What is the estimated number of attendees for the event?:

  Select 0-20 21-50 51-100 101-200 201-249 250+

  • 0-20
  • 21-50
  • 51-100
  • 101-200
  • 201-249
  • 250+