Premises Safety Inspection. Broadland Housing

• Site name

• Inspection type

  Monthly

  3 monthly

  6 monthly

  Annual

  Ad hoc

• Conducted on

  Date

• Prepared by

• Location
  Address

External pavements & footpaths

• Will this inspection include External areas?

  Yes

  No

• Trip hazards : Are the paved areas/paths, car parks inspected, level, safe from potholes, sunken, loose, raised or rocking , raised tree roots, missing, damaged or unsecure manhole /inspection covers?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Slip hazards: Are paths inspected reasonably free from loose stones, wet leaves, moss, oil spills? (supported housing sites and steep ramps have snow and ice controls as per BHA policy)

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Paths obstructions: Do paths inspected have reasonable clear space to walk without being injured ? for example: protruding sharp objects/falling fences ,foliage/low tree branches?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Steps /ramps: Do steps and ramps inspected appear safe & undamaged? For example are the edges of steps clearly visible (highlighted with white or yellow paint where necessary) Stair nosing and handrails secure where fitted

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Trees : do trees in the area inspected appear to be free from obvious visible damage, for example large damaged branches likely to fall?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Fly tipping /Arson risk: Are communal areas free from fly tipping ? Consider high risk items such as combustibles/furniture dumped near fire exits & against walls of flats.

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Gates: Do communal gates, including powered gates appear safe/securely fixed ?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Electrical/lighting : Are there any obvious visible electrical hazards/ unsafe conditions for example damaged lights/exposed wires/extension cables. Reported poor light?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Do communal waste, washing, storage areas or BHA furniture inspected appear in safe condition?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Comments

• Photos

  Media

Fire Safety

• Is there a fire panel?

  Yes

  No

• Is it fault free? If NO phone customers services

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is the fire alarm tested weekly and recorded in a fire logbook? Please add photo evidence. If NO report to Fire Safety Manager and/or relevant agency manager

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are smoke & heat detectors in good order/undamaged/ & not covered.

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is fire alarm & or smoke detectors regularly serviced?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is there a fire risk assessment for the premises and is it up to date?

  Yes

  No

• Are all fire escape routes & exits clearly marked with appropriate signage and free from obstructions, combustible items & evidence of smoking.

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are there fire doors?

  Yes

  No

• Are fire doors in the area inspected in good order as per fire door check guidelines & frequency?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are the Final Fire Exit Doors easy to open and unobstructed on both sides?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are there any AOVs (smoke vents)? Monthly test required; weekly if linked to fire alarm

  Yes

  No

• Are the AOV’s opening & closing properly?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is there emergency lighting?

  Yes

  No

• Are the Emergency Lights in good order & functioning correctly when tested?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are there communal fire extinguishers/blankets?

  Yes

  No

• Are fire extinguishers /blankets in good order & servicing up to date ?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Signage : Are Fire instruction notices displayed?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Legionella

• Does this site require legionella temp and system checks?

  Yes

  No

• Is a weekly flush of little used outlets being completed where required? Please add photo evidence of flush sheet.

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are the water temperature checks being completed and recorded? Please add photo evidence of water hygiene logbook date & signature<br>

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Electrical safety

• Are electrical cupboards in safe condition & kept free from combustibles/storage?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is the electrical wiring certificate in date (EICR)

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is the general lighting in working order?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are socket outlets and plugs in good condition & no daisy chains or overloading (visual)

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are trailing cables kept secured and placed so they do not cause trip hazards?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is all portable electrical equipment regularly tested and labelled?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Internal areas safe condition

• Are floors, stairs & landings in a safe condition eg stair nosing & handrails secure, window safety catches intact where required?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is appropriate safety signage & instruction displayed where required?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Lifts- fire fighting & passenger

• Yes

  No

• Is there a passenger lift?

  Yes

  No

• Is the emergency call button working (carry out a test)

  Yes

  No

• Is there a fire fighting lift ?

  Yes

  No

• In test mode is the fire fighting lift working correctly? Report faults as urgent.

  Yes

  No

• Yes

  No

• Are there offices, communal lounges, laundries , kitchens or assisted bathrooms?

  Yes

  No

• Are kitchens in a safe condition, eg grease extractors cleaned, equipment serviced?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are laundry rooms in safe condition eg tumble dryer hose vents attached & undamaged, lint cleared, equipment serviced?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Scooter charge rooms kept of items other than scooters & electric wheelchairs?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are staff welfare facilities available, in safe condition & kept clean & tidy?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is there a first aid kit with stock in date?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Are boiler rooms in safe condition, kept free from combustibles & is servicing up to date?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Scaffolding

• Is there scaffolding erected in the communal area?

  Yes

  No

• Is the 7 day inspection tag attached & up to date?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

• Is the ladder out of reach or a compliant ladder guard in place?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Temporary safety fencing

• Is there temporary safety fencing on site?

  Yes

  No

• Is it in safe condition & regularly inspected?

  Acceptable

  Improvement required

  Immediate action

  Not applicable

Other information

• Add any other information you wish to include with regards to this site visit , including photographs.

Update the current Risk Rating for the Premises _refer to matrix

• Risk matrix

  

• What is the Risk rating for this site?

  Low

  Medium

  High

  Very High

Action points

Action point

• Select date

  Date

• Concern

• Photos

  Media

• Action taken

Signatures

• Assessor Name and Job title

  Sign