Office inspection

• Site name

• Conducted on

  Date

• Prepared by

• Location
  Address

1) Fire safety

• Is there a fire panel?

  Yes

  No

  N/A

• Is the fire panel fault free? If NO phone customers services for urgent repair. (4hr)

  Yes

  No

  N/A

• Is the fire alarm tested weekly and recorded in a fire log book? Please add photo evidence. If NO report to Fire Safety Manager and/or relevant agency manager

  Yes

  No

  N/A

• Are smoke & heat detectors in good order/undamaged/ & not covered.

  Yes

  No

  N/A

• Is fire alarm & or smoke detectors regularly serviced?

  Yes

  No

  N/A

• Is there a fire risk assessment for the premises and is it up-to-date?

  Yes

  No

  N/A

• Are all fire escape routes & exits clearly marked and free from obstructions?

  Yes

  No

  N/A

• Are all fire doors in good order & working correctly, including fire panel linked closers?

  Yes

  Broadly compliant

  Non compliant

• Are the Final Fire Exit Doors easy to open and unobstructed on both sides?

  Yes

  No

  N/A

• Are fire drills held regularly and are records kept in a fire log book? (reasonable frequency dependent on levels of office use)

  Yes

  No

  N/A

• Are fire instruction notices displayed?

  Yes

  No

  N/A

• Are fire extinguishers in good order & service up to date

  Yes

  No

  N/A

• Are the Emergency Lights in good order & functioning correctly when tested?

  Yes

  Broadly compliant

  Non compliant

• Any Comments?

• undefined

• Photos

  Media

2) First Aid

• Is there a first aid kit which is well stocked & contents in date?

  Yes

  No

  N/A

• Comments

• Photos

  Media

3)Legionella (Weekly or Monthly)

• Is a weekly flush of infrequently used outlets being completed where required? If yes ,please add photo evidence of flush sheet

  Yes

  No

  N/A

• Are the water temperature checks being completed and recorded? Please add photo evidence of water hygiene log book date & signature.

  Yes

  No

  N/A

4) Electrical safety

• Is the electrical wiring certificate in date (EICR)

  Yes

  No

  N/A

• Is the general office lighting in working order?

  Yes

  No

  N/A

• Are all socket outlets and plugs in good condition & no daisy chains? (visual inspection)?

  Yes

  No

  N/A

• Are trailing cables kept secured and placed so they do not cause a trip hazard?

  Yes

  No

  N/A

• Is all portable electrical equipment regularly tested and labelled?

  Yes

  No

  N/A

• Comments

• Photos

  Media

5) Security

• Is there a signing in procedure and is it being followed?

  Yes

  No

  N/A

• Are door entry security systems working/sufficient?

  Yes

  No

  N/A

• Is CCTV installed with signage and is it being monitored? N/A if no CCTV system

  Yes

  No

  N/A

• Comments

• Photos

  Media

6) Office equipment

• Are photocopiers/printers in good working order and well ventilated?

  Yes

  No

  N/A

• Is the office equipment , including furniture in good condition?

  Yes

  No

  N/A

• Where appropriate, are staff instructed to turn off equipment overnight?

  Yes

  No

  N/A

• Do staff received training in the use of office equipment & instructed not to undertake repairs to office equipment?-where relevant?

  Yes

  No

  N/A

• Comments

• Photos

  Media

7) Office environment

• Is there sufficient space for employees and equipment?

  Yes

  No

  N/A

• Are general office areas kept clean and tidy (including kitchens)?

  Yes

  No

  N/A

• Are there a sufficient number of waste containers and are they emptied regularly?

  Yes

  No

  N/A

• Is recycling, where possible, in use?

  Yes

  No

  N/A

• Are "Wet floor" signs used during the cleaning process where required?

  Yes

  No

  N/A

• Are floors free from obstructions and tripping hazards?

  Yes

  No

  N/A

• Is the storage of materials/equipment on the tops of cabinets discouraged or kept to a minimum?

  Yes

  No

  N/A

• Comments

• Photos

  Media

8) Office plant and tools

• Has the gas boiler been serviced in the last twelve months?

  Yes

  No

  N/A

• Is the lift working and has it been regularly serviced?

  Yes

  No

  N/A

• Is the air conditioning working and has it been regularly serviced?

  Yes

  No

  N/A

• Are ladders/steps in use in good condition? N/A if none on site.

  Yes

  No

  N/A

• Comments

• Photos

  Media

9) Welfare facilities

• Do facilities exist for consuming food and drink and are they kept clean?

  Yes

  No

  N/A

• Is there a supply of hot and cold running water with soap and hand drying facilities?

  Yes

  No

  N/A

• Are there sufficient toilet facilities for men and women including disabled people?

  Yes

  No

  N/A

• Are toilet facilities well ventilated, cleaned and restocked with paper, soap and hand drying facilities?

  Yes

  No

  N/A

• Are drinking water supplies adequately marked ?

  Yes

  No

  N/A

• Comments

• Photos

  Media

10) Further information

• Add any other information you wish to include with regards to this site visit? Include any other photographs

• Photos

  Media

Update the current Risk Rating for the Premises if necessary - refer to matrix

• Risk matrix

  

• What is the Risk Rating for this site?

  Low

  Medium

  High

  Very High

• Name & Job title

  Sign