Premises Safety Inspection. Broadland Housing

• Site name

• Inspection type

  Monthly

  3 monthly

  6 monthly

  Annual

  Ad hoc

• Scheme type

  Select

• Conducted on

  Date

• Prepared by

• Location

1)External pavements & footpaths

• Will this inspection include External areas?

  Yes

  No

Trip & Slip Hazards

• Are communal paved areas/paths, car parks, bin & washing dry areas level, free from holes, obstructions, trip hazards such as potholes, sunken; loose, raised or rocking slabs ,raised tree roots, missing, damaged or unsecure manhole /inspection covers? Are paths reasonably free from loose stones, wet leaves, moss, oil spills. (supported housing sites and steep ramps have snow and ice controls as per BHA policy)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Steps & Ramps

• Do communal steps and ramps appear safe & undamaged? For example are the edges of steps clearly visible (highlighted with white or yellow paint where necessary) Stair nosing and handrails secure where fitted

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Fly tipping /Arson risk:

• Are communal areas free from fly tipping ? Consider high risk items such as combustibles/furniture dumped near fire exits & against walls of flats especially if evidence of smoking nearby.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Gates

• Do communal gates, including powered gates appear safe/securely fixed ?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Electrical

• Are there any obvious visible electrical hazards for example exposed live wires/ damaged lights, permanent unsuitable extension cables?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Scaffold

• Is there scaffolding erected in the communal area?

  Yes

  No

• Is the 7 day inspection tag attached, up to date & compliant ladder guard in place on ground access ladder? (multiple scaffolds require separate tags)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Temporary Fencing

• Is there temporary fencing erected in the communal area ?

  Yes

  No

• Does it appear stable and secure, not causing tenants issues with safe access & egress

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Other Hazards

• Are there other obvious easily visible hazards noted? for example communal foliage encroaching gas flues, large tree branches likely to fall? used needles, damaged benches, obstructed walkways caused by falling fences with sharp protruding edges, low foliage/tree branches. Excessive litter or dog fouling

  Yes

  No

• Please give details

• Comments

• Photos

  Media

2) Fire Safety

• Is there a fire panel?

  Yes

  No

• Is it fault free? If NO phone customers services for repair within 4 hours

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the fire alarm tested weekly and recorded in a fire log<br>book? Please add photo evidence. If NO report to the Head of Fire Safety and/or relevant agency manager

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire drills held regularly on staffed sites and recorded in the fire log book? (reasonable frequency dependent on site)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Smoke & heat detectors

• Are smoke & heat detectors in good order/undamaged/ &<br>not covered

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is fire alarm & or smoke detectors regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Fire Risk Assessment

• Is there a fire risk assessment for the premises and is it<br>up-to-date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Fire Escape Routes

• Are the Final Fire Exit Doors easy to open and unobstructed<br>on both sides?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are all fire escape routes & Exit routes free from obstructions,<br>combustible items & evidence of smoking

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire instruction notices and other fire safety signage correct & displayed?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

(AOV’s) Smoke control Automatic Opening Vents (Monthly)

• Are there any Smoke control Automatic Opening Vents (AOV’s) in the area you inspected? Monthly test required; weekly if linked to fire alarm)

  Yes

  No

• When tested Are the AOV’s opening & closing properly?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the AOV’s regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Fire Extinguishers

• Are there any communal fire extinguishers/blankets? Are there any communal fire extinguishers/blankets? (Monthly inspection required)

  Yes

  No

• Are fire extinguishers /blankets in good order & servicing up to date ?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Emergency Lighting

• Is there emergency lighting in the area inspected? (Monthly test required )

  Yes

  No

• Are the Emergency Lights in good order & functioning correctly when tested?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the emergency lights regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Fire Doors

• Are fire doors in the area inspected as per fire door check guidelines & legislation frequency, in good condition/working correctly (including closers)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Legionella

• Does this site require legionella temperature and system checks

  Yes

  No

• Is a weekly flush of little used outlets being completed<br>where required? Please add photo evidence

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the monthly water temperature checks being completed and<br>recorded? Please add photo evidence of water hygiene log<br>book date & signature.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are drinking water supplies adequately marked

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Electrical safety

• Are electrical cupboards in safe condition & kept free from combustibles/stored items & Are electrical wiring stickers (5 year EICR) in the area inspected in date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are all socket outlets and plugs in good condition & no “daisy chains” or fridge/freezers/large appliances on extension cables? (visual inspection)? <br>& Are trailing cables kept secured and placed so they do not cause a trip hazard?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are portable electrical appliances regularly tested and labelled (PAT sticker)?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the site lighting working? Only report unsafe conditions (odd bulb failures should be reported by tenants &/or staff on site)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Lifts- fire fighting & passenger

• Is there a passenger lift?

  Yes

  No

• Is the emergency call button working (carry out a test)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is there a fire fighting lift ?

  Yes

  No

• In test mode is the fire fighting lift working correctly? Report faults as urgent.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Internal areas safe condition

• Are floors, stairs & landings in a safe condition eg. stair nosing & handrails secure, window safety catches intact where required?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is appropriate safety signage & instruction displayed where required?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are there any offices, communal lounges, laundries , kitchens or assisted bathrooms?

  Yes

  No

• Are kitchens in a safe condition, eg grease extractors cleaned, equipment serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are laundry rooms /Assisted bathrooms in safe condition eg tumble dryer hose vents attached & undamaged, lint cleared, equipment serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are Scooter stores/charge rooms kept free of items other than scooters & electric wheelchairs?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are staff welfare facilities available, in safe condition & kept clean & tidy?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is there a first aid kit with stock in date? (Agencies on staffed sites responsible for contents & checks)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are boiler rooms in safe condition, kept free from combustibles & is Gas servicing up to date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

Other information

• Add any other information you wish to include with regards to this site visit , including photographs.

Risk Rating

• Update the current risk rating for this site. High & Very High risk ratings to be re inspected within reasonable time to confirm actions complete

  

• What is the current Risk Rating for this site? Please refer to<br>the matrix above as a guide.

  Low

  Medium

  High

  Very High

Action points

Action point

• Select date

  Date

• Concern

• Photos

  Media

• Action taken

Signatures

• Assessor Name and Job title

  Sign