Office inspection

• Site name

• Conducted on

  Date

• Prepared by

• Inspection type

  Monthly

  3 Monthly

  ad Hoc

• Location

1) Fire safety

• Is there a fire panel?

  Yes

  No

• Is the fire panel fault free? If NO phone customers services for urgent repair. (4hr)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the fire alarm tested weekly and recorded in a fire log<br>book? Please add photo evidence. If NO report to the Head of Fire Safety and/or relevant agency manager

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are smoke & heat detectors in good order/undamaged/ & not covered up.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the fire alarm & or smoke detectors regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is there a fire risk assessment for the premises and is it up-to-date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are all fire escape routes & exits clearly marked with<br>appropriate signage and free from obstructions,<br>combustible items?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are there any AOV’s in the area you inspected? Monthly test required; weekly if linked to fire alarm)

  Yes

  No

• When tested Are the AOV’s opening & closing properly?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the AOV’s regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire doors in the area inspected as per fire door check guidelines & legislation frequency, in good condition/working correctly (including closers)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the Final Fire Exit Doors easy to open and unobstructed on both sides?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire drills held regularly and are records kept in a fire log book? (reasonable frequency dependent on levels of office use)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire instruction notices and other fire safety signage correct & displayed?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are fire extinguishers /blankets in good order & servicing up to date ?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the Emergency Lights in good order & functioning correctly when tested?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the emergency lights regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Any Comments?

• undefined

• Photos

  Media

2) First Aid

• Is there a first aid kit which is well stocked & contents in date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

3)Legionella (Weekly or Monthly)

• Is a weekly flush of infrequently used outlets being completed where required? If yes ,please add photo evidence of flush sheet

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are the monthly water temperature checks being completed and recorded? Please add photo evidence of water hygiene log book date & signature.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

4) Electrical safety

• Are electrical wiring stickers (5 year EICR) in the area inspected in date?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the general office lighting in working order?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are all socket outlets and plugs in good condition & no “daisy<br>chains” or fridge/freezers/large appliances on extension cables? (visual inspection)

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are trailing cables kept secured and placed so they do not cause a trip hazard?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is all portable electrical equipment regularly tested and labelled?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

5) Security

• Is there a signing in procedure and is it being followed?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are door entry security systems working/sufficient?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is CCTV installed with signage and is it being monitored? N/A if no CCTV system

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

6) COSHH -Control of Substances Hazardous to Health

• Are COSHH assessments completed & substances hazardous to health clearly labelled, stored appropriately & safely?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

7) Office equipment

• Are photocopiers/printers in good working order and well ventilated?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the office equipment , including furniture in good condition?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Where appropriate, are staff instructed to turn off equipment overnight?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Do staff receive training in the use of office equipment & instructed not to undertake repairs to office equipment?-where relevant?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

8) Office environment

• Is there sufficient space for employees and equipment?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are general office areas kept clean and tidy (including kitchens)?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are there a sufficient number of waste containers, including recycling and are they emptied regularly?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are "Wet floor" signs used during the cleaning process where required?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are floors free from obstructions and tripping hazards?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the storage of materials/equipment on the tops of cabinets discouraged or kept to a minimum?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

9) Office plant and tools

• Has the gas boiler been serviced in the last twelve months?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the lift working and has it been regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is the air conditioning working and has it been regularly serviced?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are ladders/steps in use in good condition? N/A if none on site.

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

10) Welfare facilities

• Do facilities exist for consuming food and drink and are they kept clean?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Is there a supply of hot and cold running water <br>Is adequate heating available ?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are there sufficient toilet facilities for men and women including disabled people?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are toilet facilities well ventilated, cleaned and restocked with paper, soap and hand drying facilities?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Are drinking water supplies adequately marked ?

  Compliant

  Broadly Compliant

  Non Compliant

  N/A

• Comments

• Photos

  Media

Further information

• Add any other information you wish to include with regards to this site visit? Include any other photographs

• Photos

  Media

Risk rating

• Update the current risk rating for this site- external areas. High & Very High risk ratings to be re inspected within reasonable time to confirm actions completed
  

  

• What is the current Risk Rating for this site? Please refer to<br>the matrix above as a guide

  Low

  Medium

  High

  Very High

• Name & Job title

  Sign