Information
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Site name
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Conducted on
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Prepared by
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Inspection type
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Location
1) Fire safety
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Is there a fire panel?
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Is the fire panel fault free? If NO phone customers services for urgent repair. (4hr)
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Is the fire alarm tested weekly and recorded in a fire log<br>book? Please add photo evidence. If NO report to the Head of Fire Safety and/or relevant agency manager
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Are smoke & heat detectors in good order/undamaged/ & not covered up.
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Is the fire alarm & or smoke detectors regularly serviced?
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Is there a fire risk assessment for the premises and is it up-to-date?
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Are all fire escape routes & exits clearly marked with<br>appropriate signage and free from obstructions,<br>combustible items?
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Are there any AOV’s in the area you inspected? Monthly test required; weekly if linked to fire alarm)
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When tested Are the AOV’s opening & closing properly?
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Are the AOV’s regularly serviced?
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Are fire doors in the area inspected as per fire door check guidelines & legislation frequency, in good condition/working correctly (including closers)
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Are the Final Fire Exit Doors easy to open and unobstructed on both sides?
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Are fire drills held regularly and are records kept in a fire log book? (reasonable frequency dependent on levels of office use)
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Are fire instruction notices and other fire safety signage correct & displayed?
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Are fire extinguishers /blankets in good order & servicing up to date ?
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Are the Emergency Lights in good order & functioning correctly when tested?
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Are the emergency lights regularly serviced?
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Any Comments?
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Photos
2) First Aid
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Is there a first aid kit which is well stocked & contents in date?
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Comments
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Photos
3)Legionella (Weekly or Monthly)
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Is a weekly flush of infrequently used outlets being completed where required? If yes ,please add photo evidence of flush sheet
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Are the monthly water temperature checks being completed and recorded? Please add photo evidence of water hygiene log book date & signature.
4) Electrical safety
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Are electrical wiring stickers (5 year EICR) in the area inspected in date?
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Is the general office lighting in working order?
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Are all socket outlets and plugs in good condition & no “daisy<br>chains” or fridge/freezers/large appliances on extension cables? (visual inspection)
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Are trailing cables kept secured and placed so they do not cause a trip hazard?
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Is all portable electrical equipment regularly tested and labelled?
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Comments
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Photos
5) Security
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Is there a signing in procedure and is it being followed?
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Are door entry security systems working/sufficient?
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Is CCTV installed with signage and is it being monitored? N/A if no CCTV system
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Comments
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Photos
6) COSHH -Control of Substances Hazardous to Health
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Are COSHH assessments completed & substances hazardous to health clearly labelled, stored appropriately & safely?
7) Office equipment
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Are photocopiers/printers in good working order and well ventilated?
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Is the office equipment , including furniture in good condition?
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Where appropriate, are staff instructed to turn off equipment overnight?
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Do staff receive training in the use of office equipment & instructed not to undertake repairs to office equipment?-where relevant?
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Comments
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Photos
8) Office environment
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Is there sufficient space for employees and equipment?
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Are general office areas kept clean and tidy (including kitchens)?
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Are there a sufficient number of waste containers, including recycling and are they emptied regularly?
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Are "Wet floor" signs used during the cleaning process where required?
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Are floors free from obstructions and tripping hazards?
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Is the storage of materials/equipment on the tops of cabinets discouraged or kept to a minimum?
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Comments
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Photos
9) Office plant and tools
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Has the gas boiler been serviced in the last twelve months?
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Is the lift working and has it been regularly serviced?
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Is the air conditioning working and has it been regularly serviced?
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Are ladders/steps in use in good condition? N/A if none on site.
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Comments
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Photos
10) Welfare facilities
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Do facilities exist for consuming food and drink and are they kept clean?
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Is there a supply of hot and cold running water <br>Is adequate heating available ?
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Are there sufficient toilet facilities for men and women including disabled people?
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Are toilet facilities well ventilated, cleaned and restocked with paper, soap and hand drying facilities?
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Are drinking water supplies adequately marked ?
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Comments
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Photos
Further information
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Add any other information you wish to include with regards to this site visit? Include any other photographs
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Photos
Risk rating
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Update the current risk rating for this site- external areas. High & Very High risk ratings to be re inspected within reasonable time to confirm actions completed
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What is the current Risk Rating for this site? Please refer to<br>the matrix above as a guide
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Name & Job title